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Taycheedah Sanitary District No. 3
Wednesday, October 19 2005
TIME: 6:00 or immediately following the 5:45 closed session
LOCATION: at the Town Hall
Monthly Meeting

AGENDA

Agenda
Call to order.
Pledge of Allegiance.
Approval of the minutes of the 9/21/05, 10/5/05 and 10/12/05 meetings.

Unfinished Business:
1) Discussion and possible adoption of the amended Schedule G, Residential Equivalency Schedule.
2) Consideration and possible approval of a developer’s agreement with Nett Construction regarding the Ledge Road sewer.
3) Discussion and possible adoption of the Final Resolution Amending the Special Assessments.

Project status report.
1) Discuss the status of punchlist items (Kruczek Construction Inc.).
a. Provide final lift of bituminous pavement on Silica Road and restore shoulder.
b. Landscape restoration at N8228 Cty. QQ-ditch not to grade, not mowable.
c. Resolve Miller simplex grinder pump issue (N8670 Decorah Lane)-charges for District to be submitted.
d. Pay Fond du Lac County Highway Dept. for project portion of guardrail installation at Cty. QQ lift station.
e. Reimburse Town for damaged pavement on Ashberry Avenue.
f. Reimburse Town for the use of parking lot for field office.
g. Furnish affidavit of wage rate compliance.
h. Settle issue for crop damage to Dick Bertram (W3847 Silica Road-settlement in writing).
i. Pavement settlement at manhole on Silica Rd, west of Lakeview Rd.
j. Landscape restoration back-slope on ditch at N8552 Cty. QQ.
k. Pavement settlement of lateral trench at hill on Silica Rd.
l. Blasting claims with Barbarossa Blasting-N8298 and N8237 Edgewood Lane.
m. N8296 Sunset Drive-repair ditch settlement.
n. Vacant lot (behind N8296 Sunset Drive) on Edgewood Lane needs restoration with the approach.
o. N8456 Cty. QQ-need fill in ditch by mail box.
p. N8563 Cty. QQ-need fill in ditch by mail box.
2) Consideration and possible action regarding Kruczek’s project completion requirements.
3) Discuss grinder pump issues.
4) Consideration and possible action regarding shrubs removed in the easement area of the Butler grinder pump.
5) Discuss any other outstanding restoration issues.

New Business:
1) Review and discuss the conceptual plan of the proposed development of 40 acres abutting Lakeview Road.
2) Discuss compiling a newsletter.
3) Approval of bills.

Public comments and questions pertaining to District business.

Adjournment.


Brenda A. Schneider
Recording Secretary


MINUTES

The St. Peter Sanitary District Commission met on Wednesday, October 19th, 2005, at 6:00 p.m., or immediately following the closed session, at the Taycheedah Town Hall, for the purpose of conducting the October monthly meeting. Members present were President Bill Gius, Commissioners Mike Freund and John Rickert and Recording Secretary Brenda Schneider. Also present were Attorney Gary Sharpe, Dennis Steigenberger of Foth & Van Dyke, Kathy Diederich of Schenck Business Solutions and Bud Sabel, Maintenance Personnel. The meeting was tape recorded.
Call to order. Mike Freund motioned to adjourn the closed session meeting at 6:24 p.m. and convene into open session, seconded by Bill Gius. Motion carried (3-0).
Pledge of Allegiance.
Approval of minutes. The Commission asked Attorney Sharpe to clarify the following response he made at the 10/5/05 public hearing: Dave Braun, N7670 Fine View Road, owns property across from Hawk’s Landing. His property is shaded on the map; other properties to the north are not shaded. Attorney Sharpe explained that the unshaded areas will flow to the north and that the shaded areas will flow south to Ledge Road. The shaded area received the notice of amended assessments. The intent of the notice was to make the affected property owners aware that when their area is sewered; their stand-by assessment will be $1,735.00, plus interest, plus the cost of constructing the sewer main. There is also an unknown future potential of lots. Attorney Sharpe was asked if they could construct the sewer main west of the road. The response was yes-with the suggestion they contact the District when they are ready to proceed. Attorney Sharpe acknowledged his lack of knowledge of the specifics of the area and lacked the authority to delineate the location of a sewer extension on Fine View Road. He further acknowledged that the Commission will ultimately decide the location of the sewer. Mike Freund moved to approve the minutes of the 9/21/05, 10/5/05 and 10/12/05 meetings as presented and clarified, seconded by Bill Gius. Motion carried (3-0).

Unfinished Business
1. Discussion and possible adoption of the amended Schedule G, Residential Equivalency Schedule. Bill Gius motioned to table consideration of the amended Schedule G until the final resolution can be completed by the attorney, seconded by John Rickert. Motion carried (3-0).
2. Consideration and possible approval of a developer’s agreement with Nett Construction regarding the Ledge Road sewer. Bill Gius motioned to table consideration of the developer’s agreement until the final resolution can be completed by the attorney, seconded by John Rickert. Motion carried (3-0).
3. Discussion and possible adoption of the Final Resolution Amending the Special Assessments. Bill Gius motioned to table consideration of the final resolution until it can be completed by the attorney, seconded by John Rickert. Motion carried (3-0).

Project status report.
1. Discuss the status of punchlist items (Kruczek Construction, Inc.). The punchlist for Contract A-02 was as follows:
a. Provide final lift of bituminous pavement on Silica Road and restore shoulder. The District has had no further contact from Kruczek. The asphalt work has not been completed.
b. Landscape restoration at N8228 Cty. QQ-ditch not to grade, not mowable. Bud Sabel performed a site inspection. He deemed the area mowable. It is believed that any problem the owner may have had would have been caused by the County resurfacing project.
c. Resolve Miller simplex grinder pump issue (N8670 Decorah Lane)-charges for District to be submitted. Kruczek has yet to contact Bud regarding the problems. Bud recently installed a new circuit board.
d. Pay Fond du Lac County Highway Dept. for project portion of guardrail installation at Cty. QQ lift station. The County has met with the neighboring property owners. The County has arrived at an agreement with the owners to install shrubs along the guardrail. The County expects the District to cost-share in the purchase and installation of the shrubs.
The bid from Kruczek stated a specific cost for the District’s portion of the guardrail which was included the total cost of the lift station. The District’s position has been that Kruczek needs to pay the District the equivalent amount for the District’s portion of the guardrail. The District will then reimburse the County.

October 19th, 2005 St. Peter Sanitary District 2.
Monthly Meeting

Kruczek’s sub-contractor had ordered the materials. Kruczek claimed that his sub-contractor was stopped by the County when they went to erect the guardrail. Kruczek also claimed he received a $1,600.00 back-charge from the sub-contractor. Kruczek believes the back-charge meets their obligation for the guardrail. Foth has reviewed the project daily logs. The log indicates the sub-contractor left the job due to lack of proper materials.
Commission will follow-up on the issue.
e. Reimburse Town for damaged pavement on Ashberry Avenue. The Town re-submitted the bill to Kruczek. The Town has not received payment.
f. Reimburse Town for the use of parking lot for field office. The Town re-submitted the bill to Kruczek. The Town has not received payment. The Town Board discussed the issue. The Town Board resolved to not waive the fees.
g. Furnish affidavit of wage rate compliance. Kruczek has not submitted the affidavit.
h. Settle issue for crop damage to Dick Bertram (W3847 Silica Road-settlement in writing. Mr. Bertram has yet to re-submit a bill for damages.
i. Pavement settlement at manhole on Silica Rd, west of Lakeview Rd. In the interest of public safety, the Town instructed Northeast Asphalt to make the necessary repair. Kruczek indicated they will not reimburse the Town for the repair. The District will pursue Kruczek for reimbursement.
j. Landscape restoration back-slope on ditch at N8552 Cty. QQ. Bud Sabel obtained a quote of $876.00 from Mark Mand Excavating to create a functional ditch. Bud will speak to Cyril Simon and Dick Bertram about the pre-construction status of the ditch. Foth will review the pre-construction video of the site.
k. Pavement settlement of lateral trench at hill on Silica Rd. See Item (i).
l. Blasting claims with Barbarossa Blasting-N8298 and N8237 Edgewood Lane. Barbarossa’s insurance carrier contacted the District for information regarding the claims. Kruczek stated previously that they will contact the homeowners. No additional information was provided regarding this issue.
m. N8296 Sunset Drive-repair ditch settlement. Bud Sabel performed a site visit. The work was completed by the owner.
n. Vacant lot (behind N8296 Sunset Drive) on Edgewood Lane needs restoration with the approach.. Bud Sabel performed a site visit. The owner is willing to do the work but asks that the District provide 1.5 yards of dirt. Bud will contract for the dirt.
o. N8456 Cty. QQ-need fill in ditch by mail box. Bud Sabel performed site visit. The work was completed by the owner. The owner asks for 1 yard of dirt to fill several small settled areas. The owner may postpone the work until spring. Bud will evaluate the matter.
p. N8563 Cty. QQ-need fill in ditch by mail box. Bud Sabel performed a site visit. The work was completed by the owner.
2. Consideration and possible action regarding Kruczek’s project completion requirements. The Commission will wait for resolution of the remaining punchlist items. The Commission will also ask the attorney to address the matter.
3. Discuss grinder pump issues. Bud Sabel reported that the Butler grinder pump is functioning correctly. As far as the Endres grinder pump, Attorney Sharpe contacted Attorney Wilson regarding the presentation of better itemization and a narrative of the claim.
4. Consideration and possible action regarding shrubs removed in the easement area of the Butler grinder pump. Bud Sabel contacted the Butlers. The Butlers would be happy with one 8 ft. evergreen tree. Preston Tree Moving quoted $250.00 for the tree and installation. Foth & Van Dyke will review the pre-construction tapes.
5. Discuss any other outstanding restoration issues. The Town has been addressing a constant settling problem on Bittersweet Lane. Town & Country had filled the area approximately three months ago. Foth & Van Dyke will contact Town & Country about the matter.

New Business
1. Review and discuss the conceptual plan for the proposed development of 40 acres abutting Lakeview Road. Ron Cunzenheim, REC Engineering, representing Roberts Homes, submitted a conceptual plan for a 54 lot
October 19th, 2005 St. Peter Sanitary District 3.
Monthly Meeting

residential development. The Town Board is scheduled to review and act on the rezoning of the property at their November 14th meeting. Mr. Cunzenheim will be notified that a workshop meeting with the Commission will be scheduled if the Town Board rezones the property. Foth & Van Dyke will then be authorized by the Commission to review the feasibility of sewer service.
2. Discuss compiling a newsletter. A newsletter will be discussed at the next meeting.
3. Approval of bills. John Rickert moved to approve the bills as presented (order nos. 129-139), seconded by Bill Gius. Motion carried (3-0). Bill Gius motion to appropriate $30.00 to Bud Sabel for dirt and seed used at the Butler grinder pump, seconded by Mike Freund. Motion carried (3-0).
Bill Gius made the following motion:
• authorize the transfer of $11,750.00 from the G.O. Account to the regular checking account,
• authorize the transfer of $1,345.63 from the Operations/Inspections Account to the regular checking account for the Inspectors’ payroll.
The motion was seconded by John Rickert carried (3-0).
4. Public Comment. The Commission responded to numerous questions regarding the construction of the Ledge Road sewer. Upon request by Jerry Guelig, Mike Freund gave a detailed explanation of his understanding of the history of the Ledge Road project and the reasoning of the Commission’s approach to the project. It was suggested that all property owners should be informed of the history of the Ledge Road project. The Commission commended the attendees for coming to the meeting. The Commission feels strongly that more property owners should attend the meetings in order to gain accurate information.
5. Adjournment. Bill Gius motioned to adjourn at 8:21 p.m., seconded by John Rickert. Motion carried (3-0).




Attest:_____________________________________________
Brenda A. Schneider
District Recording Secretary




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