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Johnsburg Sanitary District
Tuesday, November 1 2005
TIME: 9:00 a.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

1. Call to order.
2. Approval of minutes of the 10/11/05 meeting.
3. Status report of the project.
4. Status of Tom Mashock’s restoration complaint.
5. Consideration and possible acceptance of the Final Pay Request.
6. Consideration and possible action to close the Community Development Block Grant.
7. Consideration and possible action to establish the 2005 tax levy which is payable in 2006.
8. Status report on connections.
9. Discuss current and future capacity issues.
10. Status of the Operations & Maintenance Agreement with Taycheedah Sanitary District No. 1.
11. Discuss the mainline sewer capacity purchased from Fond du Lac Sanitary District No. 2.
12. Consideration and possible action to establish the Recording Secretary’s salary for 2005.
13. Approval of District bills.
14. Schedule the next meeting.
15. Adjournment.

Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Johnsburg Sanitary District Commission met on Tuesday, November 1st, 2005, at 9:00 a.m., at the Taycheedah Town Hall, for the purpose of conducting the November monthly meeting. Members present were President Franz Schmitz, Commissioners Dennis Lefeber and Ken Schneider and Recording Secretary Brenda Schneider. Also present was Dennis Steigenberger, Foth & Van Dyke.

1. Call to order. President Schmitz called the meeting to order at 9:03 a.m.
2. Approval of meeting minutes. The Commission reviewed the minutes of the 10/11/05 meeting. It was noted that Item #4, Consideration and possible action regarding the adjustment of a lateral and riser, Roger Braun will submit the bill for the additional cost of gravel and time to Foth & Van Dyke on Franz Schmitz and Steve Rockow’s behalf. Upon hearing no objections, the President declared the minutes approved a presented.
3. Status report of the project. Dennis Steigenberger submitted to the District the lien waivers and the affidavit of prevailing wage rate determination filed by PTS Contractors, Inc., and the Rural Development Notice of Acceptance of Work.
Gertie Merten’s restoration issue regarding driveway drainage was recently resolved.
Rural Development is requiring all entities funded by their program to compile a vulnerability assessment and emergency response plan. Further research needs to be done.
The Commission reviewed a draft letter to be submitted to Rural Development regarding the eligibility of purchasing safety equipment, back-up equipment, the District’s cost-share of the Luco Road lift station and the capacity purchase from Fond du Lac Sanitary District No. 2. The District’s cost-share in the SSES study needs to be added. Brenda Schneider suggested considering having a legal review of the special assessment schedule and ordinance. Attorney John St. Peter will be contacted for an opinion.
Chairman Schmitz has researched the Mike Lefeber property. Apparently, there is no working well or septic on the property. Also, the County Sanitarian advised him that the District has the authority to force a site inspection. The Commission needs to determine in habitability of the structure. Mr. Lefeber will be contacted.
4. Status of Tom Mashock’s restoration complaint. Mr. Mashock has received a check for $640.00 from PTS Contractors; which resolves the matter.
5. Consideration and possible acceptance of the Final Pay Request. Ken Schneider motioned to approve Pay Request #12 for $10,000.00, the balance of retainer held by the District, seconded by Dennis Lefeber. Motion carried (3-0).
6. Consideration and possible action to close the Community Development Block Grant. Dennis Lefeber motioned to approve the Certificate of Completion to be submitted to Wisconsin Community Development Block Grant, seconded by Ken Schneider. Motion carried (3-0).
7. Consideration and possible action to establish the 2005 tax levy which is payable in 2006. The Commission will meet with Kathy Diederich, the District’s auditor, on Tuesday, November 8th, to review the District’s funding needs, to establish the tax levy and to review and possibly adjust the user charge.
8. Status report on connections. There was no change since the October 11th meeting. The report remains as follows: 111 permits have been issued, 93 of the 111 structures have been connected and 18 remain to be connected. A few properties are connected and using the system but have yet to complete the necessary internal work for final inspection. And a few of the properties are connected to the lateral stub but are not using the system due to a need to alter the internal plumbing.
The property owners that obtained their sewer connection permits but have yet to connect are being billed the $50.00 monthly user charge beginning on their deadline date.
Only one property owner failed to apply for his sewer connection permit by his deadline. Pursuant to previous action taken by the Commission, the property owner has been charged the $75.00 per month user charge beginning August 11th.
The deadline for connection of gravity served property was July 15th and the deadline for properties served by grinder pumps was August 11th. Section 6.01 of the District’s Sewer Use Ordinance authorizes the Commission to cause a connection to be made six months after the deadline date. The Commission will continue to monitor the connections.
November 1st, 2005 Johnsburg Sanitary District 2.
Monthly Meeting

9. Discuss current and future capacity issues. In 1999, the Town of Taycheedah purchased treatment plant capacity on behalf of Johnsburg Sanitary District and Taycheedah Sanitary District No. 3. Johnsburg and TSD#3 has since purchased some of the capacity from the Town. The Town continues to retain the additional capacity. Johnsburg currently owns plant capacity for 138 residential units. Also in 1999, Taycheedah Sanitary District No. 1 sold back to the City of Fond du Lac what they deemed to be excess capacity.
Recently, Taycheedah Sanitary District No. 1 contacted Town Chairman Jerry Guelig to request the Town sell to TSD#1 the additional capacity owned by the Town. The Town Board will discuss the issue at their November 14th meeting. The District will monitor the issue.
10. Status of the draft Operation & Maintenance Agreement with Taycheedah Sanitary District No. 1. The draft agreement was submitted to Taycheedah Sanitary District No. 1. TSD#1 has yet to respond.
11. Discuss the mainline sewer capacity purchased from Fond du Lac Sanitary District No. 2. The amending agreement has yet to be received. It is believed that Attorney Paul Rosenfeldt now understands the situation. Attorney Rosenfeldt suggests decreasing the amount owed to Taycheedah Sanitary District No. 1 by the amount TSD#1 owes Johnsburg for their share of the Hwy. 151/Fisherman’s Road sewer.
12. Consideration and possible action to establish the Recording Secretary’s salary for 2005. At the November 29th, 2004 meeting, the Commission resolved to compensate the Recording Secretary for 12 hours a month for work associated with meetings and 1 hour per day for all other work at a rate of $12.00 per hour for the period from January 1st, 2005 to August 1st, 2005. Ken Schneider motioned to compensate the Recording Secretary for 6 hours per month for work associated with meetings and I hour per day for all other work at a rate of $13.00 per hour for the period from August 1st, 2005 to December 31st, 2006, seconded by Dennis Lefeber. Motion carried (3-0).
13. Approval of District bills. Ken Schneider motioned to approve the bills (order nos. 106-111), seconded by Dennis Lefeber. Motion carried (3-0).

The next meeting will be held on December 6th, at 9:00 a.m.

Comments: Chairman Schmitz was contacted by Senator Leibham regarding Mr. Feyen’s grinder pump problems. Chairman Schmitz suggested the Senator request Mr. Feyen submit his issues in writing. Upon receipt of Mr. Feyen’s correspondence, the Chairman will be able to directly address his issues.
Chairman Schmitz questions the accountability for possible costs and fines incurred when the City dumps excess flows during peak rain events. The issue will be researched.

14. Adjournment. The meeting was adjourned at 11:29 a.m.



Attest:_____________________________________
Brenda A. Schneider
District Recording Secretary




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