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Taycheedah Sanitary District No. 3
Wednesday, December 21 2005
TIME: 6:00 p.m.
LOCATION: at the Town Hall
Monthly Meeting

AGENDA

Agenda
Call to order.
Pledge of Allegiance.
Approval of the minutes of the 11/16/05 meeting.


Sewer System Maintenance Report.


Unfinished Business:
1) Review and discuss the allocation of project costs to the sewered and unsewered areas.
2) Consideration and possible action to adjust the user charge.
3) Discuss treatment plant capacity issues.
4) Discuss compiling a newsletter.


New Business:
1) Consideration and possible action to initiate debt refinancing.
2) Discuss compliance maintenance annual reporting (CMAR) as required by the Dept. of Natural Resources.
3) Consideration and possible adoption of the Agreement for the Allocation of Capital Costs Between Town of Taycheedah Sanitary District No. 3, Sanitary District No. 1 of the Town of Taycheedah and Sanitary District No. 2 of the Town of Fond du Lac.
4) Approval of bills.


Public comments and questions pertaining to District business.


Adjournment.


Brenda A. Schneider
Recording Secretary


MINUTES

The Taycheedah Sanitary District No. 3-St. Peter Area Commission met on Wednesday, December 21st, 2005, at 6:00 p.m., at the Taycheedah Town Hall, for the purpose of conducting the December monthly meeting. Members present were President Bill Gius, Commissioners Mike Freund and John Rickert and Recording Secretary Brenda Schneider. Also present were Dennis Steigenberger of Foth & Van Dyke, Kathy Diederich of Schenck Business Solutions and Bud Sabel, Maintenance Personnel. The meeting was tape recorded.
Call to order. President Gius called the meeting to order at 6:04 p.m.
Pledge of Allegiance.
Approval of minutes. John Rickert motioned to approve the minutes of the November 16th meeting as presented, seconded by Bill Gius. Motion carried (3-0).

Sewer System Maintenance Report.
Bud Sabel reported that the lift station at Hwy. 149/Kiekhaefer Parkway needed to be reprogrammed. The phone line was also out but is now operating.
The Town hit a buried manhole on Abler Road while cleaning the ditch. Bud will install a riser ring on the manhole in spring in order to bring it up to grade.

Unfinished Business
1. Review and discuss the allocation of project costs to the sewered and unsewered areas. Kathy Diederich and Dennis Steigenberger have been analyzing the cost allocations between the sewered and unsewered areas. Foth has compiled the costs for construction, design, inspection and administration; including the costs of the Hwy. 149/Kiekhaefer Pkwy. temporary lift station. Kathy needs to review the costs of financing, legal expenses and accounting expenses. The County has supplied Kathy with the District’s tax information. Preliminary calculations indicated that approximately $177,000.00 has been contributed by the unsewered properties. Ms. Diederich added that she calculated the impact to the user charge if the mil tax were eliminated. The user charge would have to increase $331.00 per household/per year. The increase would be harmful to the low value/low income households.
The Commission suggested adding an allocation for the cost of maintaining the system.
The Commission will also research the possibility of purchasing the remaining capacity currently held by the Town.
Ms. Diederich and Mr. Steigenberger will refine their calculations.
A workshop meeting was scheduled for Tuesday, January 3rd, at 6:00 p.m.
2. Consideration and possible action to adjust the user charge. Additional fees will be charged by the City of Fond du Lac for the plant upgrade. The Outlying Sewer Group’s professional staff needs to re-allocate the estimated costs to each entity. The issue was tabled for further information.
3. Discuss treatment plant capacity issues. Ron Cunzenheim, engineer representing the Outlying Sewer Group, is in the process of verifying each district’s plant capacity. Mr. Cunzenheim will also ask the City about purchasing additional capacity.
4. Discuss compiling a newsletter. A newsletter will be discussed at a future meeting.

New Business
1. Consideration and possible action to initiate debt refinancing. Dave Wagner, Ehlers & Associates, will be asked to attend the January 3rd workshop meeting to further discuss the issue.
2. Discuss compliance maintenance annual reporting (CMAR) as required by the Dept. of Natural Resources. Bill Gius recently attended the OSG Executive Board meeting. Ron Cunzenheim discussed the CMAR reporting requirements. Bill researched the websites Mr. Cunzenheim provided. Bill was unsure if the District needs to complete the CMAR or CMOM and which submittal deadline is applicable. Foth & Van Dyke’s staff has experience with the CMAR and CMOM requirements. They will verify submittal issues and requirements for the District. Mr. Steigenberger will report to Brenda Schneider to disperse to the Commission.
3. Consideration and possible adoption of an Agreement for the Allocation of Capital Costs Between Town of Taycheedah Sanitary District No, 3, Sanitary District No. 1 of the Town of Taycheedah and Sanitary District No. 2 of the Town of Fond du Lac. Fond du Lac Sanitary District No. 2 was underpaid in the original agreement. The underpayment was the equivalent owed to Taycheedah Sanitary District No. 1 and Calumet
December 21st, 2005 St. Peter Sanitary District 2.
Monthly Meeting

Sanitary District. The allocation to Taycheedah No. 1 has been reduced by $3,541.36; the amount owed to Taycheedah Sanitary District No. 3 for Taycheedah No. 1’s allocated portion of the Deadwood Point Road pipe. Bill Gius moved to forward the Agreement, with documentation, to Attorney Gary Sharpe for his review and response by the next meeting, seconded by John Rickert. Motion carried (2-1). Nay-Mike Freund. John Rickert motioned to reconsider the motion to obtain Attorney Sharpe’s review and response, seconded by Mike Freund. Motion carried (3-0). Mike Freund motioned to accept the Agreement as presented, seconded by John Rickert. Motion carried (2-1). Nay-Bill Gius.
4. Approval of bills. Bill Gius moved to approve the bills as presented (order nos. 153-168), seconded by John Rickert. Motion carried (3-0).
Bill Gius made the following motion:
• authorize the transfer of $45,000.00 from the G.O. Account to the regular checking account,
• authorize the transfer of $134.57 from the Operations/Inspections Account to the regular checking account for the Inspectors’ payroll,
The motion was seconded by Mike Freund. Motion carried (3-0).
5. Public Comment. No public comment was given.
6. Adjournment. Bill Gius motioned to adjourn at 8:12 p.m., seconded by John Rickert. Motion carried (3-0).

The next meeting will be January 18th, 2006, at 6:00 p.m.



Attest:_____________________________________________
Brenda A. Schneider
District Recording Secretary




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