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Johnsburg Sanitary District
Tuesday, January 10 2006
TIME: 9:00 a.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

1. Call to order.
2. Approval of minutes of the 12/6/05 meeting.
3. Consideration and possible action regarding the repair or replacement of a faulty lift station pump.
4. Discuss odor complaints and other operational issues.
5. Status report on connections.
6. Consideration and possible adjustment of Mike Lefeberís user charge.
7. Consideration and possible amendment of the Districtís Sewer Utility Ordinance regarding the tapping of mains and future connections.
8. Consideration and possible approval of the Request for a New Lateral Stub form, Agreement Between Landowner and the District for the Installation of a New Lateral Stub form, and the Contract Between Contractor and the District for the Installation of a New Lateral Stub form.
9. Consideration and possible approval of a Letter of Understanding with Schenck Business Solutions for the 2005 audit.
10. Consideration and possible approval of a Participating Member Agreement with Diggers Hotline.
11. Discuss the status of the Vulnerability Assessment-Emergency Response Plan (VA-ERP).
12. Discuss Compliance Maintenance Annual Report (CMAR) requirements.
13. Review the draft Operation & Maintenance Agreement with Taycheedah Sanitary District No. 1.
14. Approval of District bills.
15. Schedule the next meeting.
16. Commissionerís reports and comments.
17. Adjournment.

Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Johnsburg Sanitary District Commission met on Tuesday, January 10th, 2006, at 9:00 a.m., at the Taycheedah Town Hall, for the purpose of conducting the January monthly meeting. Members present were President Franz Schmitz, Commissioner Ken Schneider and Recording Secretary Brenda Schneider. Commissioner Dennis Lefeber was absent. Also present was Brian Schmitz, District Maintenance Personnel.

1. Call to order. President Schmitz called the meeting to order at 9:00 a.m.
2. Approval of meeting minutes. The Commission reviewed the minutes of the 12/6/05 meeting. Hearing no objections, the President declared the minutes approved a presented.
3. Consideration and possible action regarding the repair or replacement of a faulty lift station pump. The pump-run times on the two pumps located in the Cty. Q lift station has been vastly different for a few months. Pump 1 ran approximately 13-14 hours per week and pump 2 ran approximately 45 hours per week. Brian Schmitz will submit the documented pump-run times for submittal to LW Allen.
Approximately two weeks ago, Brian pulled pump 2. A plastic bag fell out of the bottom of the pump as he set it down.
The control panel indicated a seal fail warning. Brian reset the panel. He decided to manually run the pumps. Pump 1 ran quiet; pump 2 sounded like a freight train. He believes the seal is bad; possibly even the bearings, too.
Brain contacted LW Allen. They removed the pump a week ago for servicing. Brian was not onsite because they didnít notify him. Brian has had no additional contact with LW Allen since they removed the pump.
Ken Schneider asked Brian to test the amperage and the shaft.
4. Discuss odor complaints and other operations issues. Jim Feyen noticed high water in his floor drains. He contacted Brian. The high-level float needed to be replaced.
Shawn Abler has an issue with sewer gas. Brian fabricated a filter to connect to the vent stack. He is waiting to hear from Shawn on whether or not the filter works.
Bulbs and fuses kept blowing. The bulbs were double filament. When the top filament would blow, the filament would drop onto the lower filament which would blow the 1 amp fuse. All of the lights have been changed to compact fluorescent bulbs. The new bulbs seem to have resolved the problem.
The control panel for the grinder pump located at the Robert Steffes home is pulling away from the house. Brian contacted Thome Electric regarding the issue. It is not yet resolved. The Commission will follow-up with Thome Electric.
The Commission discussed changing the color of the globes on all of the grinder pump stations. The globes are currently red. Replacement globes would be $21.00. The Commission will research color options.
Brian was instructed to contact Brenda if anything arises that the Commission needs to address in the future.
Roberta Clemens also has issues with sewer odors coming from her vent pipe. Brian will see how well the filter at Ablerís works before installing one on Robertaís house.
5. Status report on connections. The report is unchanged from last month. The report was as follows: 111 permits have been issued, 97 of the 111 structures have been connected and 14 remain to be connected. A few properties are connected and using the system but have yet to complete the necessary internal work for final inspection.
The property owners that obtained their sewer connection permits but have yet to connect are being billed the $50.00 monthly user charge beginning on their deadline date.
Only one property owner failed to apply for his sewer connection permit by his deadline. Pursuant to previous action taken by the Commission, the property owner has been charged the $75.00 per month user charge beginning August 11th.
The deadline for connection of gravity-served property was July 15th and the deadline for properties served by grinder pumps was August 11th. Section 6.01 of the Districtís Sewer Use Ordinance authorizes the Commission to cause a connection to be made six months after the deadline date. The Commission will continue to monitor the connections.
6. Consideration and possible adjustment of Mike Lefeberís user charge. Mike Lefeber contacted Commissioner Ken Schneider. Mr. Lefeber escorted Ken on a site inspection of the property. The house
January 10th, 2006 Johnsburg Sanitary District 2.
Monthly Meeting

does not have bathroom facilities, the pump is burned-out and what plumbing exists is in very poor condition. Mr. Lefeber may improve or rebuild the house in about three years. However, he has no definite plans. Mr. Lefeber will be asked to attend the next meeting. The Commission deferred action until the February meeting.
7. Consideration and possible amendment to the Districtís Sewer Utility Ordinance regarding the tapping of mains and future connections. The Commission reviewed the draft amendments. Action was deferred to the February meeting.
8. Consideration and possible approval of the Request for a New Lateral Stub form, Agreement Between Landowner and the District for the Installation of a New Lateral Stub form and the Contract Between Contractor and the District for the Installation of a New Lateral Stub. Action was deferred to the February meeting.
9. Consideration and possible approval of a Letter of Understanding with Schenck Business Solutions for the 2005 audit. Franz Schmitz motioned to approve the Letter of Understanding, seconded by Ken Schneider. Motion carried (2-0-1 absent).
10. Consideration and possible approval of a Participating Member Agreement with Diggers Hotline. Ken Schneider motioned to approve the Participating Member Agreement with Diggers Hotline, seconded by Franz Schmitz. Motion carried (2-0-1 absent).
11. Discuss the status of the Vulnerability Assessment-Emergency Response Plan (VA-ERP). Diana Austin, Wisconsin Community Action Program, met with Brenda Schneider. The WCAP will assist the District, at no charge, with the compilation of the VA-ERP. Brenda is awaiting further contact from Ms. Austin.
12. Discuss Compliance Maintenance Annual Report (CMAR) requirements. The deadline for the CMAR submittal is June 30th, 2006. The District will obtain further information from other OSG members.
13. Status of the draft Operation & Maintenance Agreement with Taycheedah Sanitary District No. 1. The draft agreement was submitted to Taycheedah Sanitary District No. 1. TSD#1 has yet to respond.
14. Approval of District bills. Franz Schmitz motioned to approve the bills (order nos. 1-13), seconded by Ken Schneider. Motion carried (3-0).
15. Schedule the next meeting. The next meeting will be held on February 7th, at 9:00 a.m.
16. Commissionersí reports and comments. No reports were given.
17. Adjournment. The meeting was adjourned at 11:03 a.m.



Attest:_____________________________________
Brenda A. Schneider
District Recording Secretary




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