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Johnsburg Sanitary District
Tuesday, February 7 2006
TIME: 9:00 a.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

1. Call to order.
2. Approval of minutes of the 1/10/06 and 1/30/06 meetings.
3. Consideration and possible adjustment of Mike Lefeber’s user charge.
4. Consideration and possible action to establish the fee for a permit to install a new lateral stub.
5. Consideration and possible approval of Al Simon’s application to install a new lateral stub.
6. Consideration and possible action regarding the repair or replacement of a faulty lift station pump.
7. Discuss operational issues-odor complaints, grinder pump globes, etc.
8. Status report on connections.
9. Consideration and possible approval of a Letter of Understanding with Village Accounting, Inc., for 2006 accounting services.
10. Discuss the status of the Vulnerability Assessment-Emergency Response Plan (VA-ERP).
11. Discuss the District’s cost-share in the Luco Road Lift Station.
12. Status of the draft Operation & Maintenance Agreement with Taycheedah Sanitary District No. 1.
13. Consideration and possible action to contribute toward a mailbox at the Recording Secretary’s office.
14. Approval of District bills.
15. Schedule the next meeting.
16. Commissioner’s reports and comments.
17. Adjournment.

Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Johnsburg Sanitary District Commission met on Tuesday, February 7th, 2006, at 9:00 a.m., at the Taycheedah Town Hall, for the purpose of conducting the February monthly meeting. Members present were President Franz Schmitz, Commissioners Ken Schneider and Dennis Lefeber and Recording Secretary Brenda Schneider.

1. Call to order. President Schmitz called the meeting to order at 9:05 a.m.
2. Approval of meeting minutes. The Commission reviewed the minutes of the 1/10/06 and 1/30/06 meetings. Hearing no objections, the President declared the minutes approved a presented.
3. Consideration and possible adjustment of Mike Lefeber’s user charge. Mike Lefeber escorted Ken during a site inspection of the property. The house does not have bathroom facilities, the pump is burned-out and what plumbing exists is in very poor condition. Mr. Lefeber may improve or rebuild the house in about three years. However, he has no definite plans.
Mr. Lefeber was in attendance at the meeting. The District’s funding methodology and anticipated operational costs were discussed. It is estimated that treatment will be between 21-34% of total operational costs. Ordinance Section 5.04(B) states that the minimum user charge shall be equal to the debt retirement portion of the user charge. Beginning 1/1/06, the debt retirement portion is $22.00 per month.
Dennis Lefeber motioned to charge Mr. Lefeber $25.00 per month user charge retro-active to August 11th, 2005 with review and possible adjustment after December 31st, 2006. Motion died for lack of a second. Dennis Lefeber motioned to charge Mike Lefeber $25.00 per month user charge from 8/11/05 to 12/31/05, seconded by Franz Schmitz. Motion carried (2-1). Nay-Ken Schneider.
After additional discussion, Ken Schneider motioned to establish Mike Lefeber’s user charge at $42.00 per month beginning 1/1/06, based upon $50.00 per month user charge, due to non-use of the system, seconded by Dennis Lefeber. Motion carried (3-0).
4. Consideration and possible action to establish the fee for a permit to install a new lateral stub. Dennis Lefeber motioned to establish the new lateral stub permit fee at $150.00, seconded by Ken Schneider. Motion carried (2-1). Nay-Dennis Lefeber.
5. Consideration and possible approval of Al Simon’s application to install a new lateral stub. Mr. Simon did not submit the application form and supporting documentation.
6. Consideration and possible action regarding the repair or replacement of a faulty lift station pump. LW Allen has not contacted the District regarding repairs to the pump. As of last week, the pump has not been reinstalled. According to correspondence received from PTS Contractors dated Jan. 9th, it was anticipated that the pump would be returned in about one week. PTS Contractor’s provided the District with a 5-year extended warranty on the pump. According to the warranty, PTS will take care of needed repairs, excluding repairs needed due to normal wear. It was noted that the warranty does not stated that PTS will replace the pump if the Commission requests it.
7. Discuss operational issues-odor complaints, grinder pump globes, etc. Shawn Abler has an issue with sewer gas. Brian fabricated a filter to connect to the vent stack. He is waiting to hear from Shawn on whether or not the filter works. The Commission further discussed the issue of maintenance staff installing devices on private property. The Commission consensus was to discontinue work on private property. As far as odor complaints, Foth will be contacted regarding a possible design flaw and what can be done about the odor issue. Ken Schneider will compile a list of properties affected by odor problems.
The Commission discussed changing the color of the globes on all of the grinder pump stations. The globes are currently red. Replacement globes would be $21.00. The color options are red, blue, green and yellow. The District will notify property owners serviced by grinder pumps to offer an option of changing the color. Any color change will be at the property owner’s expense.
Thome Electric intends to take care of the positioning of the grinder pump panel at the Robert Steffes home in spring. They need to do some excavation work in order to reset the panel.
8. Status report on connections. The report is unchanged from the last two months. The report was as follows: 111 permits have been issued, 97 of the 111 structures have been connected and 14 remain to be connected. A few properties are connected and using the system but have yet to complete the necessary internal work for final inspection.
The property owners that obtained their sewer connection permits but have yet to connect are being billed the $50.00 monthly user charge beginning on their deadline date.
The deadline for connection of gravity-served property was July 15th and the deadline for properties served by grinder pumps was August 11th. Section 6.01 of the District’s Sewer Use Ordinance authorizes the Commission to cause a connection to be made six months after the deadline date. The Commission will continue to monitor the connections.
9. Consideration and possible approval of a Letter of Understanding with Village Accounting, Inc., for 2006 accounting services. Dennis Lefeber motioned to accept the Letter of Understanding under the condition that the District receives written notification of any change in the rate, seconded by Ken Schneider. Motion carried (3-0).
10. Discuss the status of the Vulnerability Assessment-Emergency Response Plan (VA-ERP). Franz Schmitz and Brenda Schneider met with Diana Austin, Wisconsin Community Action Program. Franz and Brenda will continue to work with Ms. Austin.
11. Discuss the District’s cost-share in the Luco Road lift station. The District has yet to receive an invoice for the District’s share from the City of Fond du Lac. Virginia Morgan, Rural Development, would like to see the issue closed. She has offered to contact the City in an attempt to expedite the invoicing. Commission consensus was to have Ms. Morgan contact the City.
12. Status of the draft Operation & Maintenance Agreement with Taycheedah Sanitary District No. 1. The draft agreement was submitted to Taycheedah Sanitary District No. 1. TSD#1 has yet to respond.
13. Consideration and possible action to contribute toward a mailbox at the Recording Secretary’s office. District mail is being delivered to the Recording Secretary’s home. The Fond du Lac Postmaster has approved the installation of a mailbox in the parking lot, near the entrance to the Town Hall. Ken Schneider motioned to donate $50.00 toward the secure mailbox, seconded by Dennis Lefeber. Motion carried (3-0).
14. Approval of District bills. Dennis Lefeber motioned to approve the bills (order nos. 14-23), seconded by Ken Schneider. Motion carried (3-0).
15. Schedule the next meeting. The next meeting will be held on March 7th, at 9:00 a.m.
16. Commissioners’ reports and comments. Commission will consider charging for special meetings when requested by a citizen at a future meeting.
17. Adjournment. The meeting was adjourned at 11:54 a.m.



Attest:_____________________________________
Brenda A. Schneider
District Recording Secretary




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