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Taycheedah Sanitary District No. 3
Thursday, April 27 2006
TIME: 6:30 p.m.
LOCATION: at the Town Hall
Monthly Meeting

AGENDA

Agenda
Call to order.
Pledge of Allegiance.
Approval of the minutes of the 3/29/06 meeting.


Presentation
Mike Immel, Rural Insurance, will review the District’s insurance policies.


Sewer System Maintenance Report.
Consideration and possible action regarding maintenance and operational issues.


Unfinished Business:
1) Discuss compiling a newsletter.


New Business:
1) Consideration and possible approval of the sewer design for the Lakeview Road subdivision.
2) Consideration and possible verification to provide sewer service for the Lakeview Road subdivision requested by the Fond du Lac County Planning Dept.
3) Discuss the Operation & Maintenance Agreement with Taycheedah Sanitary District No. 1.
4) Discuss Taycheedah Sanitary District No. 1’s request to swap acreage into their sewer service area.
5) Consideration and possible approval of a jurisdictional offer for the Wehner easement.
6) Approval of bills.


Public comments and questions pertaining to District business.


Adjournment.


Brenda A. Schneider
Recording Secretary


MINUTES

The Taycheedah Sanitary District No. 3-St. Peter Area Commission met on Thursday, April 27th, 2006, at 6:30 p.m., at the Taycheedah Town Hall, for the purpose of conducting the April monthly meeting. Members present were President Bill Gius, Commissioners Mike Freund and John Rickert and Recording Secretary Brenda Schneider. Also present were Attorney Gary Sharpe, Ron Cunzenheim and Mike Immel, representing Rural Insurance. The meeting was tape recorded. In order to accommodate the schedules of the District’s professional staff, the order of addressing the agenda items was altered.
Call to order. President Gius called the meeting to order at 6:40 p.m.
Pledge of Allegiance.
Approval of minutes. John Rickert motioned to approve the minutes of the March 29th, 2006 meeting as presented, seconded by Bill Gius. Motion carried (2-0-1 abstention). Mike Freund abstained.

Presentation.
Mike Immel, Rural Insurance, reviewed the District’s insurance policies with the Commission. The policy currently provides $184,000.00 in coverage for the lift stations, grinder pump systems, flow meters, etc. The coverage is automatically increased 4% each year as an inflation guard. The policy will cover deductible reimbursement in the event of accidental damage incurred to personal vehicles while performing commission duties. The policy also carries $2,000,000.00 in public official’s errors and omissions coverage. The workman’s comp. policy is $6.87 per $100.00 of expense. The policy does not cover sewer/water back-up due to failure. Mr. Immel advised that homeowner carry such coverage. Rural Insurance does now offer back-up coverage for $178.00 per unit/per year. The inspectors are treated as employees and therefore are covered under the District’s liability insurance policy.

Sewer System Maintenance Report.
The Church Road meter continues to pump higher than expected flows. Andy Karls, inspector, is willing to conduct home inspections. A notice will be sent to the homeowners.
Upon the request of a homeowner, Bud investigated the cost of changing the grinder pump stations from a warning light to an audible alarm. The cost would be $500.00 for one unit. The per unit price would decrease for each additional unit. Commission consensus was that the homeowners would be required to pay for the alarm alteration.

Unfinished Business
1. Discuss compiling a newsletter. The Commission reviewed and revised a list of possible topics. The Commissioners will compile articles based upon the list of topics for the next meeting.

New Business
1. Consideration and possible approval of the sewer design for the Lakeview Road subdivision. Foth & Van Dyke has reviewed the designs and specs for the Lakeview Road subdivision. Dennis Steigenberger noted that the Lakeview Road area was planned to be serviced by a lift station. The proposed plan indicates gravity service into the easement through the corner of the Emerich property on the south of Silica Road. Additional areas could be sewered in the future if the plans are modified to utilize a lift station. Dennis Steigenberger, Foth & Van Dyke has three issues with regard to the sewer design.
• The owner could apply to the DNR for a variance to the minimum grade requirement. If the grade of the pipe is reduced to .32%, the ground cover could be increased by approximately 1.7 feet. If the grade is reduced, gravity service could be extended into the Stoneridge Drive subdivision.
• The sewer would be shallow in a few areas. Four lots would not have basement service. They are Lots 1, 2, 30 and 31. Dennis recommended a notice be added to the deed of these lots regarding the inability to provide basement service. The deed also needs to state that the developer will furnish the ejector pump and that the homeowner will maintain the pump.
• The sewer could be extended to the external boundary of the subdivision to Lakeview Road.
Jim Emerich has signed an easement for the extension of the sewer to the existing main at the Silica Road easement. The manholes through the field will be approximately 9” above grade and marked with 3” pipe 4 feet tall, painted white.
Areas that could not be serviced in the future without a lift station would be all properties west of Lakeview Road and the west half of the Jim Emerich property. A least one lift station will be needed to service
April 27th, 2006 St. Peter Sanitary District 2.
Monthly Meeting

these areas. The estimated cost to build a lift station to serve the entire area is $202,000.00. The Commission discussed the timing of lift station construction for the other parts of the area.
The Commission also needs to ensure a District Inspector is present during construction, the addition of the District and Foth & Van Dyke as additional insureds on all insurance policies, deflection testing of the sewer and televising of all gravity sewers.
Foth & Van Dyke will compile and submit a review letter to the Commission.
Further consideration of the plans and specs will occur at a future meeting in order to allow Mr. Cunzenheim time to adjust the plans according to the recommendations of the Commission.
An owner’s letter of approval will need to be submitted to the DNR with the plans & specs.
2. Consideration and possible verification to provide sewer service for the Lakeview Road subdivision requested by the Fond du Lac County Planning Dept. The Planning Dept. requests written verification that the District will provide sewer service to the development. The Recording Secretary was directed to draft a response letter for review and comment by Monday, May 1st.
3. Discuss the Operation & Maintenance Agreement with Taycheedah Sanitary District No. 1. Taycheedah No. 1 requests a joint meeting with TSD#3, Johnsburg and Calumet Sanitary Districts to further negotiate the O&M agreement issue. There was an attempt to conduct the meeting last week. However, the meeting was cancelled in order to allow the Districts time to review the history of the issue. A joint meeting is expected to occur in late June.
4. Consideration and possible approval of a jurisdictional offer for the Wehner easement. The District needed two easements from John Wehner. Mr. Wehner signed and returned one of the two easements. Attorney Sharpe has drafted a relocation order in an attempt to negotiate a resolution to the issue.
Mr. Wehner has questioned the ownership of Schuster Lane east of Billene Drive. Attorney Sharpe has verified that the recorded plat indicates it is a town road.
John Rickert motioned to authorize the payment to the Wehners pursuant to the appraisal dated 5/17/04 and to execute the relocation order for the Wehner easement, seconded by Mike Freund. Motion carried (3-0).
5. Approval of bills. Bill Gius moved to approve the bills (order nos. 46-57) and to
• authorize the transfer of $12,500.00 from the User Charge Account to the regular checking account,
• authorize the transfer of $134.57 from the Operations/Inspections Account to the regular checking account for the Inspectors’ payroll,
• authorize the transfer of $1,012.21 from the Operations/User Charge Account to the Debt Service Account, and
• authorize the transfer of $54.66 from the Operations/User Charge Account to the Reserve for Replacement Account.
The motion was seconded by John Rickert. Motion carried (3-0).

Public Comment:
Mandatory NIMS training will be offered May 15th, 7:00 p.m., at the Mt. Calvary Fire Station. All sanitary district commissioners are required to be NIMS certified.
The results of the District’s Sewer System Evaluation Survey (SSES) will be presented to the Commission on Friday, May 12th, at 5:00 p.m. at the Taycheedah Town Hall.
Ron Cunzenheim is investigating whether or nor the City of Fond du Lac is willing to carry the Town’s share of the Luco Road lift station upgrade. The Town’s cost-share is based upon the treatment plant capacity the Town currently owns; which was originally intended for the District.

Adjournment. Bill Gius motioned to adjourn at 9:30 p.m., seconded by Mike Freund. Motion carried (3-0).



Attest:_____________________________________________
Brenda A. Schneider
District Recording Secretary




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