Johnsburg Sanitary District
Tuesday, October 3 2006
TIME: 9:00 a.m.
LOCATION: at the Taycheedah Town Hall
1. Call to order.
2. Approval of minutes of the 9/5/06 meeting.
3. Discuss operational issues.
4. Status report on connections.
5. Consideration and possible action to penalize property owners for failure to complete connections.
6. Consideration and possible action to apply new construction revenue as additional debt reduction.
7. Review of remaining grant funds.
8. Discuss the draft Operation & Maintenance Agreement with Taycheedah Sanitary District No. 1.
9. Approval of District bills.
10. Schedule the next meeting.
11. Commissioner’s reports and comments.
Brenda A. Schneider
District Recording Secretary
Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.
The Johnsburg Sanitary District Commission met on Tuesday, October 3rd, 2006, at 9:00 a.m., at the Taycheedah Town Hall, for the purpose of conducting the October monthly meeting. Members present were President Franz Schmitz, Commissioners Dennis Lefeber and Ken Schneider and Recording Secretary Brenda Schneider.
1. Call to order. President Schmitz called the meeting to order at 9:00 a.m.
2. Approval of meeting minutes. The Commission reviewed the minutes of the 9/5/06 meeting. Hearing no objections, the President declared the minutes approved a presented.
3. Discuss operational issues. A resident has a burn pit 2-3 feet away from one of the collection system’s vent pipes within the road right-of-way. The Commission is concerned about igniting gases escaping from the vent pipe. Commissioner Schneider will speak to the property owner.
4. Status report on connections. The report was as follows: 113 permits have been issued, 111 of the 113 structures have been connected and received final inspection and 3 remain to be finalized. The Commission had established an August 15th deadline for the completion of the work. The inspectors report that two of the homes have showers in the basement that need to be re-plumbed into the sewer and the third home has the lateral through the basement wall but the plumbing has yet to be connected. It is believed that the Bertram house recently completed connection. The Commission will be updated at the next meeting.
5. Consideration and possible action to penalize property owners for failure to complete connections. Section 6.05(A) states in summary that Any person who shall violate any of the provisions of this Ordinance or rules or regulations of the District;…or who shall violate any provisions of the Wisconsin Statutes, Wisconsin Administrative Codes…shall upon conviction thereof forfeit not less than $100.00 nor more than $1,000 and the costs of prosecution. Each day shall constitute a violation.. The Commission will await the inspectors’ reports before taking such action.
6. Consideration and possible action to apply new construction revenue as additional debt reduction. Pursuant to the District’s ordinance, new construction connection revenue will be applied as additional principal payments against the District’s debt. The District has received $16,344.00 in additional revenue. An analysis indicates that applying the additional funds to the Refunding Bond (supported by the tax levy) will reduce the 20-year payment schedule by 1.5 years and reduce interest expense by $7,415.00. If the additional funds were applied to the Revenue Bond (supported by a portion of the user charge), the 40-year payment schedule would be reduced by 2.5+ years and the interest expense by $68,803.00. It was noted that the project was completed $200,000.00 under budget. The savings was applied to the Refunding Bond; which reduced the payment schedule from 20 years to 10 years. The Commission has made a verbal public commitment to eliminate the tax levy as soon as possible. Ken Schneider motioned to apply the $16,344.00 of new construction connection revenue, and any additional new construction connection revenue, toward the payment of additional principal toward the Refunding Bond, seconded by Dennis Lefeber. Motion carried (3-0). It is anticipated that final payment on the note will be 2014.
7. Review remaining grant funds. Rural Development is holding $27,244.00 for the District. The funds will be applied to a few of the District’s outstanding obligations. Dennis Lefeber moved to pay the City of Fond du Lac $13,470.61 for the District’s share of the Luco Road lift station, seconded by Ken Schneider. Motion carried (3-0). Dennis Lefeber motioned to submit for reimbursement $5,042.73 for the District’s share of the SSES study, seconded by Ken Schneider. Motion carried (3-0). Grant funds remaining would then be $8,730.66. Rural Development will be asked for authorization to apply the remaining funds to cost-sharing with the Calumet Fire Dept. for the purchase of safety equipment and applying the funds to a portion of the District’s expected debt for the treatment plant upgrade.
8. Discuss the draft Operation & Maintenance Agreement with Taycheedah Sanitary District No. 1. The District’s draft agreement was submitted to Taycheedah Sanitary District No. 1 in August 2005. Earlier this year, TSD#1 submitted a counter-offer to Attorney John St. Peter. The Commission intends to have a joint agreement with all of the districts. Franz’s written comments regarding the counter-offer have been submitted to TSD#1. TSD#1 met with their attorney in closed session to review the comments and planned another meeting later this month. The Commission will await a response from TSD#1’s legal counsel, Attorney Marty DeVries. President Schmitz believes we need to define what is a shared sewer. Brenda Schneider is in the process of coordinating a
October 3rd, 2006 Johnsburg Sanitary District 2.
meeting of the five district presidents. The following details of an operation & maintenance agreement the Commission is willing to negotiate:
• Elimination of the notice of reaching a set amount for repairs; however, repairs needs to be defined,
• Paying operation costs of the generators,
• Paying a percentage of all workman’s comp insurance,
• Paying a percentage of operation and maintenance costs based upon the District’s total flow at the Roosevelt Park lift station,
The following issue the Commission is not will to negotiate:
• Compensation to the Deputy Clerk,
• Office rent/storage,
• Providing keys to our meter station,
• Third-party meter reading (already being done by the City),
• Using pump-run time or contributing to meter installation at Gladstone or Brookhaven,
• Capital costs for the generators,
• Errors & Omissions Insurance/Fidelity Bond.
The Commission was unable to render an opinion regarding insurance due to non-receipt of the data requested more than two years ago.
9. Approval of District bills. Dennis Lefeber motioned to approve the bills totaling $1,657.51 (order nos. 86-92) which is in addition to the $13,470.61 for the Luco Road lift station, seconded by Ken Schneider. Motion carried (3-0).
10. Schedule the next meeting. The next meetings are scheduled for November 14th and December 5th, 9:00 a.m..
11. Commissioners’ reports and comments. The Commission questioned filing an insurance claim for the smashed light on the control discharge station.
The Commission would like to limit auditing/accounting services in order to reduce expenses.
12. Adjournment. The President declared the meeting adjourned at 11:08 a.m.
Brenda A. Schneider
District Recording Secretary
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