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Taycheedah Sanitary District #3
Wednesday, February 28 2007
TIME: 6:30 p.m.
LOCATION: at the Town Hall
Monthly Meeting

AGENDA

Agenda
Call to order.

Closed Session
The Commission will enter into Closed Session pursuant to Wis. Stats. 19.85(1)(g), for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. At the conclusion of the closed session meeting, the Commission will reconvene into open session.

Pledge of Allegiance.
Approval of the minutes of the 1/17/07 meeting.

Sewer System Maintenance Report.
Consideration and possible action regarding maintenance and operational issues.
• Grinder pump issues
• LW Allen warrantee issues

Unfinished Business:
1) Review potential refinancing.
2) Consideration and possible action against Tom Schmitz for failure to connect to the sanitary sewer collection system.
3) Consideration and possible action regarding the guardrail located at the Cty. QQ lift station.
4) Discuss the Operation & Maintenance Agreement between Taycheedah San. Dist. No. and Taycheedah San. Dist. No. 1.

New Business:
1) Discuss the offer to jointly purchase combined space safety equipment with the Calumet Fire Dept.
2) Discuss an amendment to the Sewer Use Ordinance regarding exempting connection of residences beyond a specific from the right-of-way.
3) Consideration and possible acceptance of a Letter of Understanding for auditing services with Schenck Business Solutions, Inc.
4) Discuss compiling an informational insert.
5) Report regarding the Town’s Comprehensive Planning project.
6) Approval of bills.


Public comments and questions pertaining to District business.


Adjournment.

Brenda A. Schneider
Recording Secretary


MINUTES

The Taycheedah Sanitary District No. 3-St. Peter Area Commission met on Wednesday, February 28th, 2007, at 6:30 p.m., at the Taycheedah Town Hall, for the purpose of conducting the February monthly meeting. Members present were President Bill Gius, Commissioners John Rickert and Mike Sabel, Recording Secretary Brenda Schneider and Bud Sabel, Maintenance personnel.
Call to order. President Gius called the meeting to order at 6:34 p.m.
Pledge of Allegiance. The Commission dispensed with reciting the Pledge of Allegiance.
Approval of minutes. The Commission dispensed with the approval of the 1/17/07 minutes.

Sewer System Maintenance Report.
Bud has discovered that the lift station pumps are explosion proof. However, if they are opened for repair; they are no longer explosion proof. The original pumps cost twice that of non-explosion proof pumps. The need for explosion proof pumps will be researched.
WW Electric is willing to begin the two-year warrantee when replacement pumps are put into service; not when purchased. The District will need to notify them when service is initiated.
The Church Road lift station pumping times are now down in comparison to last January. Pump run time will continue to be monitored; particularly through the spring.
The pump in the Fife grinder pump station was in service for five months before experiencing operational problems. Bill Gius moved to approve the repair of the pump in the Fife lift station, seconded by Mike Sabel. Motion carried (2-0-1 absent).
The Town Board approved $10.00 per hour compensation to Commissioners when needed to assist Bud.

Closed Session
Bill Gius motioned to enter into closed session pursuant to Wis. Stats. 19.85(1)(g), for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved at 6:52 p.m., seconded by Mike Sabel. Roll call vote: Sabel, yes; Gius, yes; Rickert absent. Motion carried
John Rickert arrived during the closed session portion of the meeting.
Attorney Gary Sharpe briefed the Commission on the upcoming mediation with Kruzcek Construction, Inc.
Bill Gius motioned to reconvene into open session at 8:18 p.m., seconded by Mike Sabel. Roll call vote: Sabel, yes; Rickert, yes; Gius, yes. Motion carried.

Unfinished Business
1. Review potential refinancing. Kathy Diederich, Schenck Business Solutions, has initiated the refinancing. Further action by the Commission will take place at a future meeting.
2. Consideration and possible action against Tom Schmitz for failure to connect to the sanitary sewer collection system. Bill Gius moved to authorized Attorney Gary Sharpe to send a letter to Mr. Schmitz, referring to the understanding that he has contracted with Mark Mand Excavating for the connection to the home; however, reminding him that he needs to retain a contractor for the interior work and complete work by March 31st, seconded by Mike Sabel. Motion carried (3-0). Bill Gius motioned to authorize Attorney Sharpe to send a letter to David Vesper acknowledging the completion of his lateral connection and informing him that the District must receive notice of final completion of the interior work by March 31st with the District offering to pay for the interior work and to charge the cost back to the owner on his tax bill, seconded by Mike Sabel. Motion carried (3-0).
3. Consideration and possible action regarding the guardrail located at the Cty. QQ lift station. The District submitted a letter to Mr. & Mrs. Roman Schneider informing them that the County will reduce the length of the guardrail by 33 feet. However, the letter also stated that if they preferred the guardrail remain as is; to submit that preference in writing by January 31st. The Schneiders did not submit a written preference by the deadline. Therefore, the County will reduce the length.


February 28th, 2007 St. Peter Sanitary District 2.
Monthly Meeting

4. Discuss the Operation & Maintenance Agreement between Taycheedah San. Dist. No. 3 and Taycheedah San. Dist. No. 1. Dan Deuster, President of TSD#1, has contacted Bill Gius. Dan acknowledged receipt of TSD#3’s guidelines pertaining to expenses they are willing to be cost-shared. Dan also expressed a desire to see a payment. However, determining an equitable payment would be difficult and time-consuming due to lack of detail and methodology applied. Dan does not care to instruct their Deputy to do the work; nor does Bill expect their Recording Secretary to do the work either. Dan & Bill discussed contracting with a professional for an audit of the bills. Bill is soliciting a quote for such service.

New Business
1. Discuss the offer to jointly purchase confined space safety equipment with the Calumet Fire Dept.. The Fire Dept. has offered the opportunity to cost-share in the purchase of safety equipment and a gas meter. The Commission is unaware of any need for entry unless there is a rescue situation. The Commission also felt their possible needs would be met with the purchase of a tripod and harness. A gas meter may be available for rent from the City of Fond du Lac. Bill Gius moved to respond with an indication of no interest in the offer, seconded by John Rickert. Motion carried (3-0).
2. Discuss an amendment to the Sewer Use Ordinance regarding exempting connection of residences beyond a specific distance from the right-of-way. Attorney Sharpe advises referencing an engineering report on a case-by-case basis based upon the feasibility of service.
3. Consideration and possible acceptance of a Letter of Understanding for auditing services with Schenck Business Solutions, Inc. Bill Gius moved to accept the Letter of Understanding, seconded by Mike Sabel. Motion carried (3-0).
4. Discuss compiling a newsletter/insert. An insert will be prepared for insertion in the first quarter bill.
5. Report regarding the Town’s Comprehensive Planning project. A citizen’s survey has been mailed to all Town of Taycheedah property owners. More than 700 have been returned. The Committee will meet March 8th to begin tallying the survey responses. The Committee will also meet March 15th for their monthly meeting.
6. Approval of bills. Bill Gius moved to approve the bills (order nos. 12-18) totaling $8,910.58 and to
• authorize the transfer of $10,000.00 from the Operations/User Charge Account to the regular checking account,
• authorize the transfer of $24,363.66 from the Operations/User Charge Account to the Debt Service Account, and
• authorize the transfer of $1,315.54 from the Operations/User Charge Account to the Reserve for Replacement Account.
The motion was seconded by John Rickert. Motion carried (3-0).

Public Comment: None.

Adjournment. Bill Gius motioned to adjourn at 9:36 p.m., seconded by Mike Sabel. Motion carried (3-0).


Attest:_____________________________________________
Brenda A. Schneider
District Recording Secretary




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