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TAYCHEEDAH SANITARY DISTRICT No. 1, Johnsburg Sanitary District, Taycheedah Sanitary District No. 3, Calumet Sanitary District & Taycheedah Town Board
Wednesday, May 23 2007
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Business Meeting

AGENDA

The above noted entities will meet to discuss and attempt to resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.




Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Commission of the Calumet Sanitary District, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1 and Taycheedah Sanitary District No. 3 and the Taycheedah Town Board met on Wednesday, May 23rd, 2007, at 5:00 p.m., at the Taycheedah Town Hall.
Members present were:
Calumet Sanitary District (CSD): President Dick Wehner, Alice Lemke and Dave Burg
Johnsburg Sanitary District (JSD): President Franz Schmitz, Dennis Lefeber and Ken Schneider.
Taycheedah Town Board: Absent were: Chairman Jerry Guelig, Supervisors Mike Wirtz, Tim Simon, Jim Bertram and John Abler.
Taycheedah Sanitary District No. 1 (TSD#1): President Dan Deuster, Karen Schwengels and Dennis Thome.
Taycheedah Sanitary District No. 3 (TSD#3): President Bill Gius, John Rickert and Mike Sabel.
Also present: Brenda Schneider, Town Clerk and Recording Secretary for Johnsburg and St. Peter Area Sanitary District; and Kathy Diederich, Treasurer, Town of Taycheedah.

Dick Wehner motioned to approve the minutes of the May 2nd meeting, seconded by John Rickert. Motion carried.
The group discussed the following issues:

Pump-run time vs. metered flow:
Ms. Deiderich emphasized the need to determine an acceptable means of allocating costs at each lift station. Pro and cons of the discussion were as follows:
• The current contracts with CSD and TSD#3 allocate the costs based upon the percentage of each party’s flow at the Winnebago Drive lift station.
• Currently, there is no other tool to measure flow at the north and central lift stations.
• Question of fairness with sharing the costs based upon south meter flow instead of at each lift station.
• It is fairly expensive to install flow meters.
• CSD is willing to cost-share expenses at each lift station if TSD#1 is willing to pay for the installation of meters and they are willing to amend the current agreement accordingly. (CSD later changed their position to opposition of cost-sharing at each lift station citing no benefit to their district.)
• JSD would consider the offer; but questioned the impact on the shared sewer definition.
• The parties agreed that each district is responsible for the additional costs incurred due to each district’s clear water infiltration via their metered flows at each party’s connection. Therefore, infiltration costs are not passed to other parties.
• TSD#3’s sees no benefit to any party other than TSD#1.
• Meters at the north and central lift station would supply TSD#1’s flow only. The other partys’ flows are known via their meter(s) at their connection points to TSD#1’s system.
• Costs attributable to each lift station could be shared based upon flow or capacity owned.
• The City of Fond du Lac reads and calibrates the meters at each district’s connection point; per the City/OSG Agreement. The City is also responsible to address metering problems.
• TSD#1 could purchase a temporary meter to use at both locations.
• Disputes will continue if flows are not metered.
• TSD#3 has viewed the video of the Gladstone Beach sewer. The sewer has numerous leaks; all located at lateral tap connections. The factory wyes are not leaking.
• TSD#1 currently pays a higher portion of the costs when applying the percentages of each party’s flows at the south end.
• Inefficient pump-run time affects TSD#1’s share of the costs.



May 23rd, 2007 Joint Business Meeting 2.

Utilities:
• Brief discussion regarding whether or not the utilities should be a variable cost. No clear consensus was stated.
• Ms. Diederich will compile a mathematical evaluation of the financial benefit to TSD#1 if meters are installed at each lift station.

Insurance:
• TSD#1 would need to have insurance regardless of the use of the system by other parties.
• Use of the system by other parties accelerates repair/replacement needs.
• Insurance is for damage repair not maintenance.
• Without insurance, all districts would pay for damage repairs based upon capacity owned.
• TSD#1 recently reviewed and increased their coverage to an acceptable level.
• The 2007 premium was $1,086.00 for property insurance on all above-ground equipment.
• The 2007 premium for general liability was $1,900.00. Public Official errors and omission coverage was included in the premium. TSD#1 will research the portion applied to errors and omissions coverage.
• All parties agreed each district benefits from the insurance. However, CSD and JSD believe the cost should be shared based upon capacity-owned and TSD#3 believes it should be based upon flow as stated in their existing agreement.
• The City/OSG Agreement delineates repairs would be based upon capacity owned.

Wages, Mileage & Workman’s Comp. Insurance:
• Previous discussions projected a cost-share of 85% of maintenance staff salaries and 30% of inspection staff salaries.
• TSD#1 is considering requiring their employees to submit time/work documentation.
• All parties agreed to apply the attributable hours of work performed on the shared sewer, excluding work on lateral connections to the main sewer.

Ms. Diederich’s goal is to have a consistent agreement amongst all of the districts.
TSD#3 does not dispute owing money to TSD#1. The dispute is in the billing practice and the fairness of the cost-share.

Fond du Lac Sanitary District No. 2 will be asked to join the group after all issues are resolved.

The parties established tentative future meetings for Wednesday, June 6th and June 27th, at 5:00 p.m. Johnsburg Sanitary District will host the next meeting.

John Rickert moved to adjourn the meeting at 6:58 p.m., seconded by Bill Gius. Motion carried.





Attest:_____________________________________
Brenda A. Schneider
Taycheedah Town Clerk








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