Johnsburg Sanitary District
Tuesday, June 5 2007
TIME: 9:00 a.m.
LOCATION: at the Taycheedah Town Hall
1. Call to order.
2. Approval of minutes of the 5/1/07 meeting.
3. Discuss operational issues and the status of pump operation.
4. Status of the Meyer Court sewer extension.
5. Review the Sewer Use Ordinance as it pertains to sewer extension.
6. Consideration and possible approval of a permit to tap the main requested by WE Energies.
7. Consideration and possible allocation of remaining grants funds.
8. Review and possible adjustment of the user charge.
9. Approval of District bills.
10. Schedule the next meeting.
11. Commissioners’ reports and comments.
Brenda A. Schneider
District Recording Secretary
Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.
The Johnsburg Sanitary District Commission met on Tuesday, June 5th, 2007, at 9:00 a.m., at the Taycheedah Town Hall, for the purpose of conducting their June monthly meeting. Members present were President Franz Schmitz, Commissioners Dennis Lefeber and Ken Schneider and Recording Secretary Brenda Schneider.
1. Call to order. President Schmitz called the meeting to order at 9:01 a.m.
2. Approval of meeting minutes. The Commission reviewed the minutes of the 5/1/07 meeting. Hearing no objections, the President declared the minutes approved as presented.
3. Discuss operational issues and the status of pump operation. Dennis Lefeber and Brian Schmitz determined that the problems with the lift station pump were more than likely caused by the pump not being tightly secured in the saddle. The faulty installation is believed to have caused the deficiencies in pressure, the noise during operation and the inequity in pump run times between the two pumps in the station. The pump run time between the two pumps is now very close to equal. The pump was initially defectively installed due to a rock located under the pump that caused the pump to not sit properly in the saddle. The pump then ran dry for an extended period of time. PTS Contractors, Inc., gave the District an extended warrantee on the pump. The warrantee would not cover faulty installation.
Dennis Lefeber has been in contact with LW Allen and PTS regarding the permanent repair needed to the saddle. Dennis believes that LW Allen is willing to supply the parts if PTS is willing to install them. Dennis will contact Mark Schleis, PTS, regarding the installation. The Commission anticipates the repairs will be made at no charge to the District. However, it is unlikely that the District will be reimbursed for the costs associated with the troubleshooting of this problem.
4. Status of the Meyer Court sewer extension. Mr. Meyer has petitioned the Taycheedah Town Board for a rezoning of the property from Exclusive Agriculture to Residential with Public Sewer. The Town Board approved the request on May 22nd, 2007. Mr. Meyer’s next step will be to develop a Preliminary Plat for the development.
East Central Wisconsin Regional Planning Commission will require the property be added to the District’s sewer service area. The District can swap approximately 15 acres from other areas of the District into the Sewer Service Area or the District could wait for the amendment process; which is expected within a couple of years. The Commission will decide which course of action they will take after Mr. Meyer develops his Preliminary Plat.
5. Review the Sewer Use Ordinance as it pertains to sewer extensions. Section 6.20(c)(i), Future sewer main extensions, states that all lots shall pay the special assessment/standby assessment. At issue is determining that assessment amount. Kathy Diederich, Schenck Business Solutions, believes we can make that determination without involving attorneys and engineers. Kathy isn’t comfortable providing a quote without researching the background.
Jason Meyer understands to current assessment applied to lateral taps; that being $9,000.00 less $1,800.00 plus the annual increase based upon the District’s interest rate. He has asked that the District consider paying for the installation of approximately 200 feet of sewer on Meyer Court; which would be to his south property line. He has also offered to pay the assessment on three of the lots and defer the other five. Mr. Meyer will be asked to submit a written proposal for the Commission’s consideration prior to the July meeting.
6. Consideration and possible approval of a permit to tap the main requested by WE Energies. The contractor is listed as “to be determined”. The excavating contractor must be licensed, insured and bonded. The lateral tap must also be inspected by the District’s Inspector. Ken Schneider motioned to approve the request under the condition that the contractor provide the bond and a certificate of insurance. Motion died for lack of a second. The Commission tabled action pending the selection of a contractor.
7. Consideration and possible allocation of remaining grant funds. The remaining grant funds are $2,833.72. The Commission reviewed information pertaining to the costs associated with purchasing additional capacity in the Town of Fond du Lac Sanitary District No. 2 shared sewer and the Taycheedah Sanitary District No. 1 shared sewer. The cost is $17,824.14. Dennis Lefeber motioned to purchase the additional 20 RUEs of capacity in the shared sewer and to submit the cost to Rural Development for partial contribution of $2,833.72, seconded by Ken Schneider. Motion carried (3-0).
June 5th, 2007 Johnsburg Sanitary District 2.
8. Review and possible adjustment to the user charge. The Commission reviewed projected operational expenses for 2007, the current balances in the debt service account and the projected principal/interest payments for the District’s share of the sewer treatment plant upgrade. After considerable discussion regarding the projected operational shortfall of $2,500.00 and the upcoming payments for the treatment plant, Ken Schneider motioned to increase the user charge $10.00 per month, effective July 1st which will be reflected on the third quarter billing, seconded by Dennis Lefeber. Motion carried (3-0).
9. Approval of District bills. Dennis Lefeber motioned to approve the bills totaling $2,479.84 (order nos. 35-41), and to authorize the following:
• Transfer $2,500.00 from the User Charge Account to the regular checking account for operational expenses,
• Transfer $6,363.52 from the User Charge Account to the RD-Debt Service Account,
• Transfer $433.88 from the User Charge Account to the Reserve for Replacement Account,
• Transfer $781.00 from the User Charge Account to the RD-Debt Reserve Account (1st qtr.),
• Transfer $5,042.73 from the RD-Construction Account to the Local Revenue Account,
• Transfer $6,500.00 from the RD-Debt Reserve Account to a Certificate of Deposit, and
• Acknowledge the automatic withdrawal of $14,819.00 from RD-Debt Service Account for the semi-annual note payment.
The motion was seconded by Ken Schneider. Motion carried (3-0).
10. Schedule the next meeting. The next meeting is scheduled for July 10th, at 9:00 a.m..
11. Commissioners’ reports and comments. The Commission needs to research the number of RUEs for the WE Energies project. Boldt will be asked to provide additional information.
The June 6th joint meeting of the east side sanitary districts was canceled. Kathy Diederich needs more time to compile the information requested by the districts. The next meeting is scheduled for June 27th. The Johnsburg Sanitary District Commission will host the meeting..
12. Adjournment. Dennis Lefeber motioned to adjourn the meeting at 11:15 a.m., seconded by Ken Schneider. Motion carried (3-0).
Brenda A. Schneider
District Recording Secretary
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