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Johnsburg Sanitary District
Tuesday, July 10 2007
TIME: 9:00 a.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

1. Call to order.
2. Approval of minutes of the 6/5/07 meeting.
3. Discuss operational issues.
4. Consideration and possible determination of the number of RUEs attributable to the WE Energies maintenance building.
5. Status of the Meyer Court sewer extension.
6. Review the Sewer Use Ordinance as it pertains to extensions of the sewer.
7. Consideration and possible approval of a permit to tap the main requested by WE Energies.
8. Consideration and possible allocation of additional special assessment revenue.
9. Consideration and possible approval of an Agreement with Taycheedah Sanitary District No. 1 and Town of Fond du Lac Sanitary District No. 2 for the purchase of 20 additional RUEs of capacity in the sewer main.
10. Consideration and possible decision regarding the financing of the District’s portion of the treatment plant upgrade.
11. Approval of District bills.
12. Schedule the next meeting.
13. Commissioners’ reports and comments.
14. Closed Session pursuant to Wis. Stats. 19.85(1)(i), Considering any and all matters related to acts by businesses under S. 560.15 which, if discussed in public could adversely affect the business, its employees or former employees.
15. Adjournment.


Brenda A. Schneider
District Recording Secretary




Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Johnsburg Sanitary District Commission met on Tuesday, July 10th, 2007, at 9:00 a.m., at the Taycheedah Town Hall, for the purpose of conducting their July monthly meeting. Members present were President Franz Schmitz, Commissioners Dennis Lefeber and Ken Schneider and Recording Secretary Brenda Schneider.
1. Call to order. President Schmitz called the meeting to order at 9:02 a.m.
2. Approval of meeting minutes. The Commission reviewed the minutes of the 6/5/07 meeting. Hearing no objections, the President declared the minutes approved as presented.
3. Discuss operational issues and the status of pump operation. Brian Schmitz, Maintenance Technician, has noticed an increase in the flows about one month ago. Flows have remained at the elevated level. It is assumed that the increase is due to the school-aged children being on summer break. The flow level will continue to be monitored.
Dennis Lefeber and Brian Schmitz determined that the problems with the lift station pump caused by the pump not being tightly secured in the saddle. The faulty installation is believed to have caused the deficiencies in pressure, the noise during operation and the inequity in pump run times between the two pumps in the station. The pump was initially defectively installed due to a rock located under the pump that caused the pump to not sit properly in the saddle. The pump then ran dry for an extended period of time. PTS Contractors, Inc., gave the District an extended warrantee on the pump. The warrantee would not cover faulty installation.
Dennis Lefeber has been in contact with LW Allen and PTS regarding the permanent repair needed to the saddle. LW Allen has agreed to provide the necessary parts for the repair and Mark Schleis, PTS, has agreed to install the parts, at no cost to the District. However, it is unlikely that the District will be reimbursed for the costs associated with troubleshooting this problem.
PTS estimates four hours to do the install. The timeline of the repair work is at the discretion of the Commission. The Commission consensus was to plan on completing the repair in early October. At that time, school will be back in session. The station will need to be empty and flows will need to be controlled during the repair.
The Stempers have been experiencing sewer odors. Brian Schmitz installed filters on the Stemper’s vent pipes about 1.5 weeks ago. The Commissioners discussed boring vent holes in some of the manhole covers.
4. Consideration and possible determination of the number of RUEs attributable to the WE Energies maintenance building. Floor plans provided by Boldt Construction indicate that the building will have men’s and women’s locker rooms with showers, a kitchenette and at least two truck service bays. It is unknown the number of employees that will be working in the building. The Commission needs additional information before they can determine the appropriate number of RUEs. Additional information will be provided to Rural Development for an opinion. A representative from WE Energies will be asked to attend the next meeting.
5. Status of the Meyer Court sewer extension. There is nothing further to report at this time.
6. Review the Sewer Use Ordinance as it pertains to sewer extensions. No action is needed at this time.
7. Consideration and possible approval of a permit to tap the main requested by WE Energies. Consideration is pending the selection of a contractor for the work.
8. Consideration and possible allocation of additional special assessment revenue. The Commission has previously committed to reducing the debt supported by the tax levy. Therefore, they have consistently supported applying additional special assessment revenue toward additional principal payments.
The Commission will review the debt service account annually to determine whether or not additional revenue from the user charge can be applied toward additional principal payments on the debt supported by a portion of the user charge.
9. Consideration and possible approval of an Agreement with Taycheedah Sanitary District No. 1 and the Town of Fond du Lac Sanitary District No. 2 for the purchase of 20 additional RUEs of capacity in the sewer main. Ken Schneider motioned to approve the Agreement to purchase 20 additional RUEs of capacity from TSD#1 and FdL#2 for $17,824.14, as calculate by Ron Cunzenheim, OSG Engineer, with the payment to be made upon receipt of the signed documents from TSD#1 and FdL#2, seconded by Dennis Lefeber. Motion carried (3-0).
July 10th, 2007 Johnsburg Sanitary District 2.
Monthly Meeting

10. Consideration and possible decision regarding the financing of the District’s portion of the treatment plant upgrade. Dennis Lefeber motioned to request participation in the City of Fond du Lac’s financing plan (less than 3%), seconded by Ken Schneider. Motion carried (3-0).
11. Approval of District bills. Ken Schneider motioned to approve the bills totaling $4,958.62 (order nos. 42-46), and to authorize the following:
• Transfer $5,000.00 from the User Charge Account to the regular checking account for operational expenses,
• Transfer $1,518.00 from the User Charge Account to the RD-Debt Service Account,
• Transfer $103.50 from the User Charge Account to the Reserve for Replacement Account, and
• Transfer $781.00 from the User Charge Account to the RD-Debt Reserve Account (2nd qtr.).
The motion was seconded by Dennis Lefeber. Motion carried (3-0).
12. Schedule the next meeting. The next meeting is scheduled for August, 7th, at 9:00 a.m..
13. Commissioners’ reports and comments. The Certificate of Deposit for the transfer of funds from the Rural Development Debt Reserve Account has been completed.
14. Closed Session pursuant to Wis. Stats. 19.85(1)(i), Considering any and all matters related to acts by businesses under S. 560.15 which, if discussed in public could adversely affect the business, its employees or former employees. Dennis Lefeber motioned to enter into closed session pursuant to Wis. Stats. 19.85(1)(i) at 10:09 a.m., seconded by Ken Schneider. Motion carried unanimously by roll call vote.
15. Adjournment. Dennis Lefeber motioned to adjourn the meeting at the conclusion of the closed session at 11:10 a.m., seconded by Ken Schneider. Motion carried (3-0).



Attest:_______________________________________
Brenda A. Schneider
District Recording Secretary




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