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Taycheedah Town Board, Taycheedah San. Dist. No. 1, Taycheedah San. Dist. No. 3, Calumet San. Dist. & Johnsburg San. Dist.
Thursday, October 4 2007
TIME: 5:00 p.m.
LOCATION: at the Johnsburg School Hall
Joint Meeting

AGENDA

The above noted entities will meet to discuss and attempt to resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.




Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES


The Commissions of the Calumet Sanitary District, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1 and Taycheedah Sanitary District No. 3 and the Taycheedah Town Board met on Thursday, October 4th, 2007, at 5:00 p.m., at the Johnsburg School Hall.
Members present were:
Calumet Sanitary District (CSD): President Dick Wehner and Alice Lemke. Dave Burg was absent.
Johnsburg Sanitary District (JSD): President Franz Schmitz, Dennis Lefeber and Ken Schneider.
Taycheedah Town Board: All members were absent.
Taycheedah Sanitary District No. 1 (TSD#1): President Den Deuster, Karen Schwengels and Dennis Thome.
Taycheedah Sanitary District No. 3 (TSD#3): President Bill Gius and John Rickert. Mike Sabel was absent.
Also present: Kathy Diederich, Town of Taycheedah Treasurer; and Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg and Taycheedah Sanitary District No. 3.

Kathy Diederich called the meeting to order at 5:13 p.m.

The group reviewed Mrs. Diederich’s analysis of TSD#1s operation & maintenance expenses:
• Ms. Diederich obtained and reviewed flow data from the City of Fond du Lac. The data covers first quarter 2004 to the end of second quarter 2007. The City has revised TSD#1’s flows due to an obviously under-reading flow meter. Kathy applied the City’s revised flow data to the O&M billings.
• Ms. Diederich obtained and reviewed TSD#1’s O&M bills for the same period of time. She applied maintenance and inspection wages, repair and maintenance expenses, telephone expenses, electricity expenses and insurance costs to the O&M summaries. Expenses not applied were workman’s compensation insurance and Deputy Clerk wages. The group discussed whether or not Deputy Clerk wages should be included. The point was made that the group will be paying Ms. Diederich for her work to re-calculate the bills. TSD#1 agreed to delete the wages. A lump-sum payment for the Deputy Clerk may be considered in the future.
• The group reviewed each quarter individually.
o 2004 first quarter-no comments.
o 2004 second quarter-verify property/liability insurance. Insurance is shared based upon percentage of capacity owned at the Roosevelt Park lift station. Each districts’ capacity percentage will be noted on the quarterly summary pages ($2,613.00).
o 2004 third quarter-no comments.
o 2004 fourth quarter-Pat Mand Trenching & Boring for the raising of manholes for the Hwy. 149 project. Need to verify whether or not the highway contractor should have paid the expenses ($4,724.00).
o 2005 first quarter-Pat Mand Trenching & Boring for repair of manhole seals/boots. Verify if damage was caused by a snowplow and if it was marked. Unsure if it is a cost-sharable item ($890.00).
o 2005 second quarter-no comments.
o 2005 third quarter-Energenics invoice for seal filter elements. Unknown item ($267.90). Verify property/liability insurance ($2,610.00).
o 2005 fourth quarter-reduce Roosevelt Park lift station repairs and maintenance by $267.90 due to duplicate billing from the prior quarter.
o 2006 first quarter-adjust the allocation of the Energenics invoices to Brookhaven and Roosevelt.
o 2006 second quarter-no comments.
o 2006 third quarter-delete the costs of the flow meter ($24,986.93). Verify property/liability insurance ($2,615.00) and include non-owned auto insurance ($184.00).
o 2006 fourth quarter-generator maintenance expenses ($320.00). Consensus was to share in the maintenance costs of the generators but to not participate in the original purchase.
o 2007 first quarter-no comments.

October 4th, 2007 Calumet Sanitary District 2.
Johnsburg Sanitary District
Taycheedah Town Board
Taycheedah Sanitary District No. 1
Taycheedah Sanitary District No. 3

o 2007 second quarter-adjust the allocation of the Energenics invoices to the Brookhaven and Roosevelt locations.
• TSD#1 agreed to not request reimbursement for a portion of their 2006 televising expenses.
• Ms. Diederich will make the aforementioned adjustments to the quarterly summaries. She will present the revised bills to each of the sanitary districts. Each district will review and hopefully approve the revised bills. Kathy will keep TSD#1 apprised as things proceed.

The group recessed for lunch.

Continued group discussion:
• The next step is to negotiate O&M agreements. Commissioner Schwengels would like to see a 3-year agreement with JSD. TSD#3 and CSD currently have long-term, permanent agreements. They need to decide if they want to keep their current agreements or re-open them. CSD believes their current agreement is a good one that just needs some clarification.
• Commissioner Schwengels asked her colleagues to reconsider their pursuit for reimbursement of the generators. Attorney DeVries, apparently not at the direction of the full Commission, attempted to have a meeting regarding the generators. The meeting was cancelled. Karen would like to see the group continue their relationship to resolve their issues. She will continue to work on her Commission to rescind their previous decision.
The Agreement does not require the cost-sharing of generators and the upstream districts were not informed nor given the opportunity to provide input.
CSD’s insurance company required they install generators at their lift stations. They had two basement back-ups. The company informed them that they won’t pay for another back-up.
TSD#3 and JSD receive no benefit from the generators. CSD may receive a minor indirect benefit. The main benefit of the generators is to protect TSD#1’s customers.
Mr. Deuster requested reimbursement of a portion of the generator project. His request was declined. TSD#1 is responsible to get waste to the City. Mr. Deuster questioned if there was any interest in getting an OSG opinion. His request was declined.
The upstream districts are of the opinion that the generators were overbuilt and provide no direct benefit to them.
Commissioner Schwengels informed her fellow Commissioners that the wise thing to do would be to disregard the matter. Such a decision would not place blame for what happened in the past. The decision to install the generators was a wise one. The group needs to move on. Progress will not be made as long as the matter remains unresolved. The upstream districts have agreed to pay for the maintenance of the generators. Mr. Deuster agreed to drop the matter; pending official Commission action.

The next joint meeting was scheduled for Monday, November 12th, at 5:00 p.m., at the Taycheedah Town Hall. The Town of Taycheedah will provide lunch. All commissioners were instructed to prepare checklists of remaining unresolved issues.

Bill Gius motioned to adjourn at 8:10 p.m., seconded by Dick Wehner. Motion carried.



Attest:_____________________________________
Brenda A. Schneider
Taycheedah Town Clerk








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Town of Taycheedah
Fond du Lac County, Wisconsin
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