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Taycheedah Town Board, Taycheedah Sanitary Districts No. 1 & No. 3, Calumet San. Dist. and Johnsburg San. Dist.
Monday, November 12 2007
TIME: 5:00 p.m.
LOCATION: at the Town Hall
Joint Meeting


The above noted entities will meet to discuss and attempt to resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

Brenda A. Schneider
District Recording Secretary

Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


The Commissions of the Calumet Sanitary District, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1 and Taycheedah Sanitary District No. 3 and the Taycheedah Town Board met on Monday, November 12th, 2007, at 5:00 p.m., at the Taycheedah Town Hall.
Members present were:
Calumet Sanitary District (CSD): President Dick Wehner, Dave Burg and Alice Lemke.
Johnsburg Sanitary District (JSD): President Franz Schmitz, Dennis Lefeber and Ken Schneider.
Taycheedah Town Board: Supervisors Mike Wirtz and Jim Bertram. Chairman Jerry Guelig, and Supervisors Tim Simon and John Abler were absent.
Taycheedah Sanitary District No. 1 (TSD#1): Commissioners Karen Schwengels and Dennis Thome. President Dan Deuster resigned effective 10/29/07.
Taycheedah Sanitary District No. 3 (TSD#3): President Bill Gius, John Rickert and Mike Sabel.
Also present: Kathy Diederich, Town of Taycheedah Treasurer; and Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg and Taycheedah Sanitary District No. 3.

Kathy Diederich called the meeting to order at approximately 5:15 p.m.

Mrs. Diederich’s analysis of TSD#1s operation & maintenance expenses has been submitted to each district. The submittals included invoice summary sheets for each quarter, the applicable flow data and all back-up support for each invoice for expenses incurred during 2004, 2005, 2006 and the first and second quarters of 2007. The summary sheets included the following expenses:
• Wages-Inspection-30% of total gross,
• Wages-Maintenance-85% of total gross,
• Repairs and Maintenance,
• Telephone,
• Electricity, and
• Insurance.
The expenses have been applied to the specific lift station location. All expenses were then cost-shared based upon percentage of flow at the Winnebago Drive lift station with the exception of insurance, which was cost-shared based upon capacity owned at the Winnebago Drive lift station.

Taycheedah Sanitary District No. 1 has yet to accept the operation and maintenance data. However, it was the consensus of the TSD#1 Commissioners to accept it, pending formal action at their next meeting.

TSD#1 informed the other districts that they have officially retained Kathy Diederich, Schenck Business Solutions, to continue the quarterly O&M billings to the upstream districts.

The following presentations were made:
• Calumet Sanitary District-$10,246.28,
• Johnsburg Sanitary District-$526.91 ($2,026.91 reduced by the $1,500.00 paid in August, 2006), and
• Taycheedah Sanitary District No. 3-$11,597.41 ($12,334.11 reduced by $736.70 for partial payments made in 2004 and 2005).

TSD#1 also informed the other districts that they have officially decided to discontinue the pursuit for reimbursement of the generators.

An unresolved matter includes whether or not to install meters at the Gladstone and Brookhaven lift stations and whether or not the upstream parties are willing to cost-share expenses at each of the lift stations. The following points were made:
November 12th, 2007 Joint Meeting 2.

• The upstream districts are not willing to assist with the costs associated with the purchase and installation of the meters. TSD#1 needs to research and report. All districts were asked to submit their meter specifications and costs to Dennis Thome.
• TSD#1 staff may have to read the meters.
• A recalibration requirement will need to be included in the clarified agreements.
• The City of Fond du Lac reads and calibrates all meters located at the connection points of each district on a monthly basis.
• TSD#1 will contact the City regarding monthly reading and calibration.

Also unresolved is clarifying the existing agreements between TSD#1 and Calumet and between TSD#1 and Taycheedah #3 and drafting an agreement with Johnsburg.

John Rickert left the meeting at this time.

Dan Deuster, former President of Taycheedah Sanitary District No. 1, resigned at the conclusion of their October meeting. The Town Board will consider appointing a replacement in the future.

A revised agreement should include a stipulation that in the event issues arise, the upstream districts will continue the average of the costs over a specified previous period of time until the issues are resolved. Periodic routine meetings amongst the district may also be a requirement in the clarified agreements.

TSD#1 informed the districts of the need to repair deteriorating manholes. The problems were discovered recently during televising. It was also discovered that the sewer needed cleaning/jetting. Commissioner Thome questioned the cost-share ability of the repairs. The other districts requested formal notification and input opportunities. TSD#1 has obtained an estimate based upon the vertical foot. There are approximately 12 manholes that need repairs. Calumet SD recently had the same repairs done to a few of their manholes. Calumet will share their bid information. The upstream districts recommend notification if TSD#1 expects to cost-share the expense. Service items and repairs could be coordinated amongst the members in an attempt to reduce costs.

TSD#1 intends to televise the last section of sewer next summer. Once that is complete, the entire shared sewer will have been televised during the last three years.

TSD#1 Commission Karen Schwengels informed the districts that she has requested their Deputy Clerk to compile all data regarding past televising and repairs. It is also her intent to develop and follow a maintenance schedule. It is her further intent to contract for all necessary repairs and then once repaired; cost-share maintenance and repair expenses according to the maintenance schedule. Ms. Schwengels plans to reach an agreement regarding the maintenance schedule with the other districts.

The upstream districts are concerned about the need for major repairs to a sewer only about half-way through its estimated life of 50 years. However, they were not as concerned if TSD#1 bears the cost to clean and repair the shared sewer.

Kathy Diederich will compile the 3rd quarter O&M bills and the other districts will supply TSD#1 with meter information.

Commissioner Schwengels is looking to share the administration of the shared sewer with the other districts. Possible projects would include developing a system to react to emergencies, handling an annual review of insurance coverage and the review of maintenance policies.

Shared sewer maintenance and repairs of Fond du Lac #2’s system was questioned. Ms. Diederich will contact FdL#2.

TSD#1’s need to purchase additional capacity in the shared sewer will be discussed at the next meeting. TSD#1 has asked Ron Cunzenheim to provide detailed information.

November 12th, 2007 Joint Meeting 3.

Town Supervisor Mike Wirtz commended the districts for the efforts in cooperation. He also informed the districts of the Board’s intent to appoint a commissioner to TSD#1 who will continue such efforts.

The group recessed for lunch, which was provided by the Town of Taycheedah.

Meetings were scheduled for Monday, February 4th at 5:00 p.m., TSD#1 will provide lunch, and Monday, March 3rd, at 5:00 p.m., Calumet will provide lunch.

The meeting adjourned at 6:16 pm.

Brenda A. Schneider
Taycheedah Town Clerk

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