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Taycheedah Sanitary District No. 3
Wednesday, January 23 2008
TIME: 4:30 p.m.
LOCATION: at the Town Hall
Monthly Meeting

AGENDA

Agenda
Call to order.

Pledge of Allegiance.
Approval of the minutes of the 12/12/07 meeting.

Presentation
Mike Immel, Rural Mutual Insurance, will review the District’s insurance coverage.

Sewer System Maintenance Report.
Consideration and possible action regarding maintenance and operational issues.

Unfinished Business:
1) Consideration and possible acceptance of an offer to settle the lawsuit with Kruczek Construction, Inc.
2) Status report on the sanitary sewer connection at the property owned by Tom Schmitz, N8114 Glen Street.
3) Discuss Roberts’ Homes invoice for inspections during sewer construction.
4) Discuss Signature Homes’ outstanding invoice for inspections during sewer construction.
5) Discuss the purchase of additional treatment plant capacity.
6) Discuss the Ledge Road metering station.

New Business:
1) Consideration and possible acceptance of a Letter of Understanding, submitted by GM Hietpas, CPA, LLC, for accounting services during calendar year 2008.
2) Consideration and possible acceptance of a Letter of Understanding, submitted by Schenck Business Solutions, for the preparation of the 2007 audit.
3) Discuss completing remaining issues that pertain to the construction of the sewer collection system.
4) Approval of bills.

Report regarding the Town’s Comprehensive Planning project.

Public comments and questions pertaining to District business.

Adjournment.


Brenda A. Schneider
Recording Secretary


MINUTES

The Taycheedah Sanitary District No. 3-St. Peter Area Commission met on Wednesday, January 23rd, 2008, at 4:30 p.m., at the Taycheedah Town Hall, for the purpose of conducting the January monthly meeting. Members present were President Bill Gius, Commissioners John Rickert and Mike Sabel and Recording Secretary Brenda Schneider. Also present was Kathy Diederich, Schenck Business Solutions.
Call to order. President Gius called the meeting to order at 4:30 p.m.
Pledge of Allegiance. The Commission dispensed with the Pledge of Allegiance.
Approval of minutes. Bill Gius motioned to approve the minutes of the 12/12/07 meeting, seconded by John Rickert. Motion carried (3-0).

Presentation.
Mike Immel, Rural Mutual Insurance, reviewed the District’s insurance coverage.

Sewer System Maintenance Report.
The high-level alarm activated at the Endres home over the holidays. Bud & Mike Sabel responded.

Unfinished Business
1. Consideration and possible acceptance of an offer to settle the lawsuit with Kruczek Construction, Inc. Bill Gius moved to accept the settlement of $25,000.00, conditional upon receipt of all executed final documents, seconded by John Rickert. Motion carried (3-0).
2. Status report on the sanitary sewer connection at the property owned by Tom Schmitz, N8114 Glen Street. Mark Mand Excavating and Silica Plumbing completed the connection on January 3rd, 2008.
3. Discuss Roberts Homes’ invoice for inspections during sewer construction. Reimbursement has been received.
4. Discuss Signature Homes’ outstanding invoice for inspections during sewer construction. Reimbursement has been received.
5. Discuss the purchase of additional treatment plant capacity. The Commission reviewed the current capacity allocation between the three connection points. The Commission will purchase 200 RUEs in the fall of 2008.

New Business
1. Consideration and possible acceptance of a Letter of Understanding, submitted by GM Hietpas, CPA, LLC, for accounting services during calendar year 2008. Bill Gius moved to accept the Letter of Understanding, seconded by John Rickert. Motion carried (3-0).
2. Consideration and possible acceptance of a Letter of Understanding, submitted by Schenck Business Solutions, for the preparation of the 2007 audit. Bill Gius moved to accept the Letter of Understanding, seconded by John Rickert. Motion carried (3-0).
3. Discuss completing remaining issues that pertain to the construction of the sewer collection system. The District needs the executed Wehner easement, the lateral cards for Lakeview Road subdivision, Foth needs to reimburse Roger Braun for costs related to compiling a legal description to correct the easement in Glacier Ridge, a couple of shallow lateral connections need to be addressed and frost sleeves inspections may be needed.
4. Approval of bills. Bill Gius moved to approve the bills (order nos. 1-14) totaling $58,935.60; and to
• Authorize the transfer of $57,950.00 from the Operations/User Charge Account to the regular checking account,
• Authorize the transfer of $1,076.50 from the Operations/Inspections Account to the regular checking account,
• Authorize the transfer of $2,147.65 from the Operations/User Charge Account to the Debt Service Account,
• Authorize the transfer of $111.09 from the Operations/User Charge Account to the Reserve for Replacement Account. and
• Authorize the refund of $329.00 for overpaid standby special assessment to Jim Roberts.
The motion was seconded by John Rickert. Motion carried (3-0).
January 23rd, 2008 Taycheedah Sanitary District No. 3 2.
Monthly Meeting


Report regarding the Town’s Comprehensive Planning project. The Mid-Course Mapping Meeting is scheduled for January 31st, 2008.

Public Comment: No public comment was presented.

Adjournment. Bill Gius moved to adjourn the meeting at 5:55, seconded by John Rickert. Motion carried (3-0).


Attest:__________________________________________
Brenda A. Schneider
District Recording Secretary




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