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Commissions of Calumet San. Dist., Johnsburg San. Dist., Taycheedah San. Dist. #1 and Taycheedah San. Dist. #3 and the Taycheedah Town Board
Monday, March 3 2008
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Business Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

• Winnebago Drive bridge project
• Operation & Maintenance Agreement
• Joint purchasing
• Sharing of personnel



Brenda A. Schneider
District Recording Secretary

Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Commissions of the Calumet Sanitary District, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1 and Taycheedah Sanitary District No. 3 and the Taycheedah Town Board met on Monday, March 3rd, 2008, at 5:00 p.m., at the Taycheedah Town Hall.
Members present were:
Calumet Sanitary District (CSD): President Dick Wehner, Dave Burg and Alice Lemke. Also present was Steve Smith, Alternate Commissioner.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Dennis Lefeber. Commissioner Ken Schneider was absent.
Taycheedah Town Board: Supervisor Mike Wirtz. Chairman Jerry Guelig, Supervisors Tim Simon, Jim Bertram and John Abler were absent.
Taycheedah Sanitary District No. 1 (TSD#1): Commissioners Karen Schwengels, Dennis Thome and Sigmund Tomkalski.
Taycheedah Sanitary District No. 3 (TSD#3): President Bill Gius. Commissioners John Rickert and Mike Sabel were absent.
Also present: Kathy Diederich, Town of Taycheedah Treasurer; Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg and Taycheedah Sanitary District No. 3; and Ron Cunzenheim, REC Engineering..

Kathy Diederich called the meeting to order at approximately 5:30 p.m...

The minutes of the November 12th meeting were reviewed. The group directed clarification be added to the minutes regarding the period for which the true-up payment covered. It was also noted that Calumet Sanitary District discovered an $871.00 payment was made to TSD#1 for which CSD was not credited on the true-up. Kathy Diederich will research the matter.

Ron Cunzenheim, REC Engineering, has been retained to research the Winnebago Drive bridge replacement project and its impact to the shared sewer. Mr. Cunzenheim gave the following report:
• He has been in communication with Bruce Rayden, DOT.
• Mr. Rayden believes a meeting at this time would be premature. He indicated that there will be several opportunities to provide input in the future.
• He appreciated knowing about the force main. He indicated the plans would be revised to eliminate conflicts with utilities.

Karen Schwengels, Acting President of TSD#1, received a package from the DOT. It included the Winnebago Drive reconstruction project on computer disc and a letter. Upon review of the cd by Mr. Cunzenheim using the Clerk’s computer, it was determined that the DOT has not revised their plans for the bridge replacement. The enclosed letter informs TSD#1 that there is a conflict with parcel #303. It is unknown what is parcel #303. It is believed the conflict involves an easement. The letter instructs the District to acknowledge receipt of the notification of a conflict within 7 days. The District is given a 6/30/08 deadline for the submittal of utility work plans. Mr. Cunzenheim will take care of the response to DOT and compile the utility work plans.

Mike Wirtz departed the meeting at this time.

The culvert near Sandy Beach Road is also being replaced. Upon review of the plans, it was determined that the replacement will be a box culvert without footings. It is believed that the culvert replacement will not be an issue with the sewer in that location.

The group agreed to authorize Ron Cunzenheim to express the Districts’ displeasure to the DOT and to request a meeting with them within the next two weeks.
March 3rd, 2008 Calumet Sanitary District 2.
Johnsburg Sanitary District
Taycheedah Town Board
Taycheedah Sanitary District No. 1
Taycheedah Sanitary District No. 3


Discussion on the Operation & Maintenance Agreement was deferred to the next meeting.

The OSG is compiling a standard for the joint bidding and purchasing of supplies, materials and services. The form will be presented at the April OSG meeting.

Mike Immel, Rural Mutual Insurance, is interested in doing a review of TSD#1’s insurance. The Horton Group, Milwaukee, is their current insurance provider. TSD#1 solicited bids last year. Rural and the Horton Group were comparable in premiums and coverage. The consensus was to establish insurance coverage consistent with the other districts. Further consensus was that TSD#1 would handle their insurance coverage with information provided to the other districts and offer an opportunity to provide input at the meeting.

TSD#1 has received bids for two additional meters at the lift stations. There are two possibilities: meters that the District would self-read or meters with telemetry that the City of Fond du Lac would compile the data. The self-reading option has lower in initial equipment cost but would require a laptop computer and expensive software.

Shared personnel—Some of the districts currently employ the same individuals. A district contact list will be compiled.

The group recessed for lunch, which was provided by TSD#1.

The next meeting was scheduled for Monday, April 21st, at 5:00 p.m., Calumet will provide lunch.

The meeting adjourned at approximately 7:30 pm.



Attest:_____________________________________
Brenda A. Schneider
Taycheedah Town Clerk








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