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Calumet San. Dist., Town of Fond du Lac San. Dist. No. 2, Johnsburg San. Dist., Taycheedah San. Dist. No. 1, Taycheedah San. Dist. No. 3 and the Town
Tuesday, July 22 2008
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Business Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

• Approval of the minutes of the last meeting.
• Hydrogen Sulfide gas treatment options.
• Evaluation and recommendation on needed upgrades to the shared sanitary sewer system.
• Taycheedah San. Dist. #1 repair issues.
• Operation & Maintenance Agreement.
• Maintenance schedules and reports.
• Schedule next meeting.
• Public comment.

Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1 and Taycheedah Sanitary District No. 3 and the Taycheedah Town Board met on Tuesday, July 22nd, at 5:00 p.m., at the Taycheedah Town Hall.
Members present were:
Calumet Sanitary District (CSD): President Dick Wehner (tardy) and Commissioners Dave Burg and Alice Lemke and Bob Depies (tardy).
Fond du Lac Sanitary District No. 2 (FdL#2): President Brian Balson and Commissioners Bob Giese and Tom Beltz were absent.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioner Dennis Lefeber. Ken Schneider was absent.
Taycheedah Town Board: Supervisors Mike Wirtz and John Abler. Chairman Jerry Guelig and Supervisors Tim Simon and Clarence Kraus were absent.
Taycheedah Sanitary District No. 1 (TSD#1): Temporary President Karen Schwengels and Commissioners Dennis Thome and Sigmund Tomkalski.
Taycheedah Sanitary District No. 3 (TSD#3): President Bill Gius and Commissioners John Rickert. Commissioner Mike Sabel was absent.
Also present: Kathy Diederich, Town Treasurer; Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg and Taycheedah Sanitary District No. 3; Andy Karls, Inspector for Calumet S.D., Johnsburg S.D. and Taycheedah S.D. #1 and #3; and Ron Cunzenheim, representing REC Engineering.

Kathy Diederich called the meeting to order.

Approval of minutes of the last meeting.

Dennis Thome asked that Karen Schwengels’ title be changed to Temporary President.

Hydrogen Sulfide gas treatment options.

David Casper, Badger Laboratories & Engineering, has submitted proposals for the compilation of a Needs Analysis of each district. JSD, TSD#1 and CSD’s acceptance of the proposal is currently pending. The group discussed conducting the studies in a step-by step process, starting with CSD, in order to determine the cause and effect of each district’s actions.

Evaluation and recommendation on needed upgrades to the shared sanitary sewer system.

TSD#1 requested Ron Cunzenheim evaluate their three lift stations for functionality and pump capacity in relationship to design capacity. Energenecs assisted Mr. Cunzenheim with the evaluation.

The evaluation noted no major upgrades are needed due to capacity issues.

The evaluation further noted the following suggested modifications:
• Gladstone Beach lift station
o Re-located control panel above grade,
o Update the electrical components,
o Install a back-up system, and
o Update warning system.

July 22nd, 2008 Joint Meeting 2.


• Brookhaven Beach Road lift station
o Re-locate control panel above grade,
o Update the electrical components,
o Install a back-up system,
o Update warning system, and
o Increase pumping capacity by changing pump rotating assemblies.
• Winnebago Drive lift station
o Re-locate control panel above grade,
o Update electrical components,
o Install a back-up system,
o Update warning system,
o Increase pumping capacity by changing pump rotating assemblies,
o Increase from a 15 hp pump to a 40 hp pump,
o Switch over the telemetry equipment, and
o Replace the generator with a unit that will handle the new pump.

Estimated costs of the recommended upgrades are as follows:
• Control panels and electrical equipment $218,305.00
• Replacement generator (w/out freight) $35,000.00
• Electrical service replacements $97,200.00
• Gas and electrical service upgrades $10,000.00
Total Cost $360,505.00

Noted were possible reductions in the costs for variable speed differential pumps and the sale of the used generator.

Completion of the upgrades is expected by November 1st, pending any delays of the delivery of equipment.

Reserve for Replacement funds could be used toward upgrade costs per the City/OSG Wastewater Agreement.

The outlying districts would pay for the upgrade costs proportionately for the extension of the life of the equipment based upon the amount of time since each district connected to the system. This would be a one-time allocation.

Dennis Lefeber moved to accept the discounted cost-share of the lift station upgrades at a cost not to exceed $360,505.00, seconded by Franz Schmitz. Motion carried. It was noted that the percentages of capacity owned will need to be adjusted for the 20 RUEs JSD purchased from the Town and the 200 RUEs TSD#3 intends to purchase.

Sigmond Tomkalski motioned to accept the report and to execute the contracts to proceed with the upgrades/rebuilds pending Ron Cunzenheim’s refinement of the costs and submittal to TSD#1 for review and approval, using the contractors noted in the report, seconded by Karen Schwengels. Motion carried.

Taycheedah San. Dist. #1 repair issues.

Total Energies installed a computerized generator monitoring system on each generator. The system will monitor the generator 24/7, it will routinely test the generator and notify them if there is a need for service. The units are transferable to other generators.

July 22nd, 2008 Joint Meeting 3.


Andy Karls is working on manhole inspections and coordinating repair of some of the leaks. TSD#1 plans to repair 13 manholes this summer.

Operations & Maintenance Agreement.

Kathy Diederich has prepared a draft agreement.

CSD is happy with their agreement with the exception of being more specific in an area or two.

TSD#1 will not install meters at the Gladstone and Brookhaven lift stations without a commitment from the other districts to pay O&M costs proportionately at each station.

The group discussed researching the possibility of installing temporary meters for a trial period in order to collect flow data that could be used to analyze the financial impact to each district.

Maintenance schedules and reports.

JSD’s sample reports were distributed to the other districts. Each district will determine if they want to use them.

Future meetings.

August 26th, at 5:00 TSD#3 will provide lunch
September 30th, at 5:00 TSD#1 will provide lunch

Public comment.

Sig Tomkalski motioned to adjourn at 8:16 p.m., seconded by Bill Gius. Motion carried.


Attest:__________________________________
Brenda A. Schneider
Taycheedah Town Clerk






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