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Taycheedah San. Dist. #3
Wednesday, July 16 2008
TIME: 4:30 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Agenda
Call to order.

Pledge of Allegiance.
Approval of the minutes of the 6/18/08 and 6/20/08 meetings.

Sewer System Maintenance Report.
Consideration and possible action regarding maintenance and operational issues.

Unfinished Business:
1) Discuss completing the remaining issues that pertain to the construction of the sewer collection system.
2) Consideration and possible action regarding the special assessment against property owned by Bryan Perl.
3) Consideration and possible authorization for the installation of a guardrail at the Deadwood Point metering station.

New Business:
1) Discuss the re-location of corner stakes on property owned by Jim Rosenthal.
2) Consideration and possible acceptance of a quote to repair settling at W3982 Bittersweet Lane.
3) Consideration and possible acceptance of a quote submitted by TSD Metrocom for phone service to the lift stations.
4) Consideration and possible acceptance of a proposal submitted by Badger Labs & Engineering for a Hydrogen Sulfide Mitigation/Needs Study.
5) Consideration and possible approval of the Change Order No. 9 submitted by Town & Country Underground Utility Construction, Inc.
6) Consideration and possible approval of the Final Pay Request submitted by Town & Country Underground Utility Construction, Inc.
7) Review and possible acceptance of the 2007 CMAR report.
8) Discuss the upcoming joint sanitary district meeting.
9) Approval of bills.

Report regarding the Town’s Comprehensive Planning project.

Public comments and questions pertaining to District business.

Adjournment.

Brenda A. Schneider
Recording Secretary


MINUTES

The Taycheedah Sanitary District No. 3-St. Peter Area Commission met on Wednesday, July 16th, 2008, at 4:30 p.m., at the Taycheedah Town Hall, for the purpose of conducting the July monthly meeting. Members present were President Bill Gius, Commissioner John Rickert and Recording Secretary Brenda Schneider. Absent was Commissioner Mike Sabel.
Call to order. President Gius called the meeting to order at 4:32 p.m.
Pledge of Allegiance. The Commission dispensed with the Pledge of Allegiance.
Approval of minutes. Bill Gius motioned to approve the minutes of the 6/18/08 and 6/20/08 meetings, seconded by John Rickert. Motion carried (2-0-1 absent).

Sewer System Maintenance Report.
A severe thunderstorm passed through the area within the past few hours. Mike Sabel is currently removing several downed trees and limbs. The storm caused a power outage in most of the District. Some of the District’s lift stations are currently down. Bud Sabel, Maintenance Technician, has been informed and is monitoring the situation.

Unfinished Business
1. Discuss completing remaining issues that pertain to the construction of the sewer collection system. Nothing to report at this time.
2. Consideration and possible action regarding the special assessment against property owned by Bryan Perl. Mr. Perl needs to connect the former Rosenthal warehouse to the sewer. He has obtained an application form. Bill Gius moved to contact Bryan Perl regarding the need to connect the building to the sewer and to direct him to pay all outstanding special assessment installment payments within 30 days, seconded by John Rickert. Motion carried (2-0-1 absent).
3. Consideration and possible authorization for the installation of a guardrail at the Deadwood Point metering station. Mike Sabel will be asked to provide a quote. Consideration was postponed to the August meeting

New Business
1. Discuss the re-location of corner stakes on property owned by Jim Rosenthal. Mr. Rosenthal has incurred more than $8,000 in expenses due to the sewer construction. He has paid for the re-location of the corner stakes, a revised legal description re-positioning the sewer easement and patched the asphalt over a lateral crossing the road. Surface drainage, in part, from Sand Hill Ridge is causing erosion problems in the ditch. He is working with Fond du Lac County Highway Dept. for the installation of a culvert. Mr. Rosenthal asks that the District repair, fill and landscape the ditch and repair the deteriorating asphalt patch over the lateral crossing. The Commission will inspect the problem areas and consider further action at their next meeting.
2. Consideration and possible acceptance of a quote to repair settling at W3982 Bittersweet Lane. The culvert for the driveway at the location was installed approximately 4’ off-center from the bottom of the ditch swale. The pre-construction video and photos do not show this specific area. Therefore, it can not be determined if the improper alignment existed prior to the construction of the sewer. The problem with the alignment causes surface water to agitate in the area; which causes erosion and settling problems. A portion of the driveway has collapsed. Area Asphalt quoted $450.00 to cut, remove and repair the driveway and $1,330 to remove and repaved the entire approach. The Town will be asked to make the repair and submit under FEMA funding.
3. Consideration and possible acceptance of a quote submitted by TDS Metrocom for phone service to the lift stations. Bill Gius moved to decline the quote for phone service due to the 5-year contract obligation, seconded by John Rickert. Motion carried (2-0-1 absent).
4. Consideration and possible acceptance of a proposal submitted by Badger Labs & Engineering for Hydrogen Sulfide Mitigation/Needs Study. John Rickert moved to accept the proposal, seconded by Bill Gius. Motion carried (2-0-1 absent).
5. Consideration and possible approval of Change Order No. 9 submitted by Town & Country Underground Utility Construction, Inc. Bill Gius moved to accept Change Order No. 9 conditional upon the review and approval by the District’s Engineer, seconded by John Rickert. Motion carried (2-0-1 absent).
6. Consideration and possible approval of the Final Pay Request submitted by Town & Country Underground Utility Construction, Inc. Bill Gius moved to approve the Final Pay Request conditional upon the review and approval by the District’s Engineer, seconded by John Rickert. Motion carried (2-0-1 absent).
7. Review and possible acceptance of the 2007 CMAR report. Bill Gius moved to accept the 2007 CMAR report as presented, seconded by John Rickert. Motion carried (2-0-1 absent).
July 16th, 2008 Taycheedah Sanitary District No. 3 2.
Monthly Meeting

8. Discuss the upcoming joint sanitary district meeting. No discussion occurred.
9. Approval of bills. Bill Gius moved to approve the bills (order nos. 65-76) totaling $80,652.16 and to
• Authorize the transfer of $9,500.00 from the Operations/User Charge Account to the regular checking account,
• Authorize the transfer of $71,234.60 from the GO Account to the regular checking account,
• Authorize the transfer of $4,941.69 from the User Charge Acct. to the Debt Service Account, and
• Authorize the transfer of $255.61 from the User Charge Acct. to the Reserve for Replacement Account.
The motion was seconded by John Rickert. Motion carried (2-0-1 absent).

Report regarding the Town’s Comprehensive Planning project. The Comprehensive Planning Committee is in the process of establishing future land use.

Public Comment: No public comment was presented.

Adjournment. Bill Gius moved to adjourn the meeting at 5:45 p.m., seconded by John Rickert. Motion carried (2-0-1 absent).


Attest:__________________________________________
Brenda A. Schneider, District Recording Secretary




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