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Calumet San. Dist., Town of Fond du Lac San. Dist. No. 2, Johnsburg San. Dist., Taycheedah San. Dist. No. 1, Taycheedah San. Dist. No. 3 and the Town
Tuesday, August 26 2008
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Business Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

• Approval of the minutes of the last meeting.
• Winnebago Drive bridge project.
• Discuss hydrogen Sulfide gas treatment.
• Status of the lift station upgrades and the relative cost-share.
• Taycheedah San. Dist. #1 repair issues.
• Operation & Maintenance Agreement.
• Schedule next meeting.
• Public comment.

Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1 and Taycheedah Sanitary District No. 3 and the Taycheedah Town Board met on Tuesday, August 26th, 2008, at 5:00 p.m., at the Taycheedah Town Hall.
Members present were:
Calumet Sanitary District (CSD): President Dick Wehner (tardy) and Commissioners Dave Burg and Alice Lemke.
Fond du Lac Sanitary District No. 2 (FdL#2): President Brian Balson and Commissioners Bob Giese and Tom Beltz were absent.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioners Dennis Lefeber and Ken Schneider.
Taycheedah Town Board: Chairman Jerry Guelig and Supervisors Tim Simon and Clarence Kraus, Mike Wirtz and John Abler were absent.
Taycheedah Sanitary District No. 1 (TSD#1): Temporary President Karen Schwengels and Commissioners Dennis Thome and Sigmund Tomkalski.
Taycheedah Sanitary District No. 3 (TSD#3): President Bill Gius and Commissioners John Rickert. Commissioner Mike Sabel was absent.
Also present: Kathy Diederich, Town Treasurer; Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg and Taycheedah Sanitary District No. 3; and Tom Janke, Fond du Lac County Highway Commissioner.

Kathy Diederich called the meeting to order.

Approval of minutes of the last meeting.

Dennis Lefeber moved to accept the minutes of the July 22nd meeting, seconded by John Rickert. Motion carried

Winnebago Drive bridge project.

Members of the group met with Matt Haefs, DOT, on August 20th to discuss the bridge project, Golf Course Drive drainage and the proposed Golf Course Drive cul de sac. Mr. Haefs suggested removing the sidewalk on the south; which would eliminate conflict with the force main.

Tom Janke, County Highway Commissioner, informed the group that the County requested sidewalks on both side of the bridge. They also requested that the bridge be atheistically pleasing. Tom noted that the pilings are planned in the same area as the force main. A separated pedestrian bridge would be an acceptable alternative.

The bridge will be nearly four-lane width plus the dual sidewalks. The DOT needs to acquire additional right-of-way to make room for the project. Tom noted that utilities are allowed in the right-of-way. However, the utility will need to move their infrastructure a project requires relocation of utilities at the utility’s expense. TSD#1 noted that they may need to acquire easements in order to re-locate the sewer.

Mr. Janke is open to the possibility of the districts funding a separated sidewalk in lieu of relocating the force main, as offered by the group as a possible alternative.



August 26th, 2008 Joint Meeting 2


Mr. Janke also noted that is appears the pilings of the structure could be altered in order to avoid the sewer. He has a meeting scheduled with Matt Haefs on Augusts 29th. He will discuss the possibility of moving the pilings or constructing a separated or cantilevered bridge with Matt.

Operations & Maintenance Agreement.

Kathy Diederich distributed the 2008-1st quarter and 2008-2nd quarter O&M bills to CSD, JSD and TSD#3. She noted that the 2nd quarter bills do not include repair costs incurred. TSD#1 needs to determine if these costs are allocable.

Kathy has prepared a draft agreement that was dispersed several months ago. CSD and TSD#3 have agreements that address both the capital purchase and the operation & maintenance. JSD only has an agreement for the capital purchase. CSD and TSD#3 need to declare if they are willing to give up their current agreements. TSD#3 feels it is a good contract with the exception of clarifying the O&M cost-share expenses. CSD is happy with their agreement with the exception of being more specific in an area or two.

The possibility of using temporary meters for a trial period at the Brookhaven and Gladstone lift stations has not been further explored. Data collected would be used to analyze the financial impact of allocating expenses at each lift station. The City of Fond du Lac may be willing to loan or rent a couple of temporary meters.

TSD#1 recently learned that they owe the City for the 2003, 2004 and 2005 true-up for treatment due to the malfunctioning flow meter. The meter was replaced in January, 2006.

CSD & TSD#1 discussed the resolution of their dispute regarding CSD’s under-reading flow meter and the amount of reimbursement to TSD#1 for treatment costs. The City has been direct-billing all parties for treatment for the last couple of years.

Discuss hydrogen sulfide gas treatment.
CSD has contracted with David Casper, Badger Laboratories & Engineering, for the compilation of a Needs Analysis. TSD#3 has suspended the study and JSD has temporarily postponed action on the contract pending the result of CSD’s study.

Status of lift station upgrades and the relative cost-share.

The upgrade project is proceeding. The consultant has advised that they contract for a corrosion assessment of the wet wells.

Taycheedah San. Dist. #1 repair issues.

TSD#1 was one of two districts that used the OSG bidding process this season for televising services. Great Lakes TV was contracted to perform additional televising.

Andy Karls is continuing his work on manhole inspections and coordinating repair of some of the leaks.

Future meetings.

September 30th at 5:00 TSD#1 will provide lunch
October 29th at 5:00 CSD will provide lunch



August 26th, 2008 Joint Meeting 3.


Public comment.

None was given.

Dennis Lefeber motioned to adjourn at 7:22 p.m., seconded by Bill Gius. Motion carried.




Attest:__________________________________
Brenda A. Schneider
Taycheedah Town Clerk






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