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Johnsburg Sanitary District
Thursday, January 22 2009
TIME: 6:00 p.m.
LOCATION: at the Taycheedah Town Hall
Special Business Meeting

AGENDA

1. Call to order.
2. The Commission will review and discuss the draft Operation & Maintenance Agreement between the District and Taycheedah Sanitary District No. 1
3. Adjournment.


Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.



MINUTES

The Johnsburg Sanitary District Commission met on Thursday, January 22nd, 2009, at 6:00 p.m., at the Taycheedah Town Hall, for a Special Business meeting. Members present were President Franz Schmitz, Commissioners Dennis Lefeber and Ken Schneider and Recording Secretary Brenda Schneider.
1. Call to order. President Schmitz called the meeting to order at 6:03 p.m.
2. The Commission will review and discuss the draft Operation & Maintenance Agreement between the District and Taycheedah Sanitary District No. 1. The following comments were received from Taycheedah Sanitary District No. 1:
Item #3, New Capital Costs: TSD#1 requests an exception to the prior notification requirement in the event of an emergency.
o New Capital Costs refers to non-emergency costs; therefore, it is not an issue.
Item #4, Operation, Maintenance and Replacement Expenses: TSD#1 requests the addition of natural gas due to the operation of the generators.
o Commission agreed to add natural gas as a cost-shareable expense.
Item #4, Operation, Maintenance and Replacement Expenses: TSD#1 questions who the third party would be for verification of meter accuracy.
o Commission discussed the OSG contract requirement that the City of Fond du Lac read and calibrate the flow meters at each connection point.
Item #4, Attributable Maintenance Wages: TSD#1 requests the last sentence be changed to state and included in the quarterly billings to JSD.
o Commission agreed to revise the sentence.
Item #4, Attributable Inspection Wages: TSD#1 requests the last sentence be changed to state and included in the quarterly billings to JSD.
o Commission agreed to revise the sentence.
Item #4, Attributable Repairs and Maintenance:
o Commission discussed a possible annual increase to the cap equivalent to the rate of inflation.
Item #4, Telephone and Electricity: TSD#1 requested in addition of natural gas.
o Commission agreed to the addition of natural gas to the title and the paragraph.
Item #4, Insurance: TSD#1 requests the last sentence be changed to state and included in the quarterly billings to JSD and the addition of But excluded Public Officials Errors and Omissions Coverage.
o Commission agreed to revisions.
Item #5, Books and Records: TSD#1 request the striking of :which may be made or entered by such member and which may or will affect the performance of this Agreement.
o Commission agreed to eliminate the phrase.
Item #6, Meter Costs: TSD#1 requests the addition of , within their own sanitary district boundaries.
o Commission agreed to the addition of the phrase.
Item #8, Payment of Charges: TSD#1 requests to insertion of true-up language.
o Commission agreed such language is unnecessary due to the fact the billings are based upon actual costs, not estimated costs.
Item #8, Payment of Charges: TSD#1 offered to add language regarding payment terms in the event of a repair of substantial costs.
o Commission intends to enter into further discussion with TSD#1.
Item #9, Testing and Commencement of Wastewater Flows: TSD#1 questions who would be notified.
o Commission agreed to clarify that the TSD#1 President would be notified.
Item #11, Duration of the Contract: TSD#1 requests a 3-year term.
o Commission want to retain the automatic renewal clause but would be willing to add However, both Parties agree to thoroughly review and possibly amend this Agreement within three (3) years from the date of acceptance.
The above noted response will be forwarded to TSD#1.
3. Adjournment. The Chairman declared the meeting adjourned at 7:12 p.m.


Attest:_______________________________________
Brenda A. Schneider
District Recording Secretary




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Town of Taycheedah
Fond du Lac County, Wisconsin
info@townoftaycheedah.com

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