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Town Board
Thursday, February 26 2009
TIME: 4:00 p.m.
LOCATION: at the Taycheedah Town Hall
Special Business Meeting

AGENDA

Agenda

1. Call to order.
2. Fire protection provided by Mt. Calvary Fire Department.
3. Discuss future road salt purchases and the storage of the salt.
4. Consideration and possible action to enter into Closed Session, pursuant to Wis. Stats. 19.85(1)(c), Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.
5. Adjournment.


Brenda A. Schneider
Town Clerk


MINUTES

The Town Board of the Town of Taycheedah met for a Special Business Meeting on Thursday, February 26th, 2009, at 4:00 p.m., at the Taycheedah Town Hall. Members present were Chairman Jerry Guelig, Supervisors Tim Simon, Mike Wirtz, John Abler and Clarence Kraus. Also present were Clerk Brenda Schneider and Road Maintenance Supervisor Mike Sabel.

1. Call to order. Chairman Guelig called the meeting to order at 4:08 p.m.

2. Fire protection provided by Mt. Calvary Fire Department. Chairman Guelig, after meeting with the highest-elected officials from the Towns of Empire, Forest and Marshfield and the Village of Mt. Calvary, presented a draft letter addressed to the Mt. Calvary Fire Department delineating their municipalities’ expectations of the Department’s budget process, the municipalities’ involvement in that process and the methodology that will be used in determining how total revenues to be collected will be allocated to the municipalities. At the Town Board’s February 16th Board Meeting, authorization for the Chairman to sign the letter on behalf of the Town of Taycheedah failed on a 2-2 vote (Nay-Abler and Wirtz). The Board’s primary disagreement was the method of allocating the revenue to be collect from the municipalities.
Mike Wirtz and Kathy Diederich were directed to revise the letter using an alternate method of allocation. Chairman Guelig subsequently presented the revised letter to the other highest-elected officials. The group rejected the revised letter.
Chairman Guelig re-presented a slightly altered initial letter, dated 1/25/09, signed by the chairmen of the Towns of Empire, Forest and Marshfield. All reference to the Village of Mt. Calvary had been removed. Mr. Guelig requested authorization to sign the altered initial letter. Clarence Kraus motioned to sign the letter. The Clerk referenced Code of Ordinances, Section 2-3-13, regarding Robert’s Rules of Order governing the Town Board meetings and Section 2-3-16, regarding reconsideration requiring a motion be made by a member who voted in the majority. No such motion was made by Abler or Wirtz. Mr. Kraus’ motion died for lack of a second. Chairman Guelig will consult with Attorney John St. Peter regarding parliamentary procedure.
Attorney John St. Peter verified that the Clerk was correct with the application of Robert’s Rules of Order. However, the Code of Ordinances, Section 2-3-19, allows for the temporary suspension of the rules by a majority of the Board.
Chairman Guelig announced that he is working with Bruce Peterson, Town of Calumet Chairman, to develop a similar letter to be sent to the Calumet Volunteer Fire Department.
Jerry Guelig motioned to suspend the Town Board rules, pursuant to Section 2-3-19, for the reconsideration of the authorization to the Chairman to sign a letter on behalf of the Town; which would be sent to the Mt. Calvary Volunteer Fire Department, seconded by Tim Simon. Motion carried (3-2). Nay-John Abler and Mike Wirtz.
Jerry Guelig motioned to join Empire, Forest and Marshfield with the letter to Mt. Calvary Fire Department. The motion was seconded by Clarence Kraus. After extensive discussion pertaining to the following issues:
• The benefit of receiving a budget by September 15th,
• The fact that each municipality negotiates their own contract,
• The Town of Taycheedah Town Board recently approved a contract for a 5.5% increase for 2009, although the letter states the Town will not pay an increase for 2009,
• The Town of Empire has not taken formal action to authorize their Chairman sign the letter,
• The need to be careful not to put the Department into the position that they have to cut corners that would negatively impact their response and service,
• The potential for increased insurance costs to property owners if the Department’s State rating decreases,
• The desire to discontinue the use of equalized value when determining each municipality’s allocation,
• Using other methods for allocation,
• The lack of participation by the Village of Mt. Calvary,
• The Department is staffed by volunteers, and
• A staffed department would cost significantly more.
Motion carried (3-2). Nay-John Abler and Mike Wirtz.

February 26th, 2009 Special Town Board Meeting 2.

3. Discuss future road salt purchases and the storage of the salt. Estimates for the construction of a new 40x60 salt shed total $49,287; excluding gravel. The new shed would give the Town the ability to order and take delivery of an entire winter’s supply of salt before supply and demand affect the cost and the ability to obtain more throughout the winter. An architect will be asked to compile preliminary plans for a wood structure built on top of 8-foot concrete sidewalls.

4. Consideration and possible action to enter into Closed Session, pursuant to Wis. Stats. 19.85(1)(c), Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Mike Wirtz motioned to enter into Closed Session at 5:07 p.m., pursuant to Wis. Stats. 19.85(1)(c), seconded by John Abler. Motion carried by unanimous roll call vote.

5. Adjournment. Clarence Kraus motioned to reconvene into open session and adjourn the meeting at 5:35 p.m., seconded by Jerry Guelig. Motion carried (5-0).



_______________________________________
Brenda A. Schneider
Town Clerk




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Town of Taycheedah
Fond du Lac County, Wisconsin
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