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Town Board
Monday, March 9 2009
TIME: 7:30 p.m.
LOCATION: at the Town Hall
Monthly Meeting

AGENDA

Agenda
Call to order.
Pledge of Allegiance.
Approval of meeting minutes.
Committee Reports.
Road Supervisor’s Report.
Review financial reports.
Approval of town bills.

Unfinished Business
1. Consideration and possible action pertaining to Fire Protection contracts.
2. Discuss Cheedah Meadows’ drainage.
3. Discuss drainage issues at Ashberry Avenue.
4. Discuss future road salt purchases and the storage of the salt.

New Business
1. Review and possible approval of the Town of Taycheedah Emergency Response Plan.
2. Update on stormwater permit; resolution authorizing filing of annual report with the DNR.
3. Certified Survey Maps.

Public comments and questions pertaining to town business.

Adjournment.

Brenda A. Schneider, Clerk


MINUTES

The Town Board of the Town of Taycheedah met on Monday, March 9th, 2009, at 7:30 p.m., at the Town Hall, for the purpose of conducting their March monthly meeting. Members present were Chairman Jerry Guelig, Supervisors John Abler, Clarence Kraus (tardy), Tim Simon and Mike Wirtz, Clerk Brenda Schneider and Treasurer Kathy Diederich.
Chairman Guelig called the meeting to order at 7:34 pm. The Pledge of Allegiance was recited. John Abler motioned to approve the minutes of the 1/20/09, 2/16/09, 2/19/09 and 2/26/09 meetings, seconded by Jerry Guelig. Motion carried (5-0).

Committee Reports:
None were presented.

Road Maintenance Supervisor Report:
The John Deere tractor has been ordered. It is expected to be delivered in the fall.
The Town purchased approximately 110 tons of sand/salt from the City of Fond du Lac.
There have been issues with ice build-up on the roadways due to the lack of culverts, improper placement of culverts and/or substandard ditches. He recommended the Board consider adopting a culvert permit ordinance.

Approval of Town bills:
Treasurer Kathy Diederich reviewed the Town’s draft financial reports with the Board.
Jerry Guelig moved to approve the bills as presented (order nos. 123-172), seconded by Mike Wirtz. Motion carried (4-1). Nay-Clarence Kraus.

Unfinished Business:
#1 Consideration and possible action pertaining to Fire Protection contracts. The Mt. Calvary Fire Dept. reportedly has yet to receive the letter signed by the chairmen of the towns of Taycheedah, Empire, Forest and Marshfield.
Chairman Guelig presented a proposed Fire Protection Agreement between the Town of Calumet, through the Town of Calumet Fire Department, and the Towns of Taycheedah and Brothertown that was compiled by one elected official from each of the towns during undisclosed meetings. It was noted that the Town Board currently has an Agreement and has yet to take action to not renew it at the end of the current term.
The two-year term of the proposed Agreement would establish a budget review process and would allocate financial support from the towns to the Department based upon the number of residences and businesses in each town. No financial analysis was presented as to the impact of the proposed change in the method of allocating financial support or the impact on taxation in either of the towns. Another term of the Agreement was for the Department to decline service to the Town at their discretion. Some Board members considered this term unacceptable. It was noted that the current Agreement contains the same language.
Chairman Guelig reported that the Department was not involved with the drafting of the proposed Agreement. There was considerable concern that the proposed Agreement could cause additional firefighters to quit the Department; as did many of them a couple of years ago, some in part to political conflict between the Department and the towns. An additional concern was voiced by Board members about the method of development of an Agreement with participation by only the Chairman. Concerns about open government, possible impressions of impropriety and potential liability for such independent actions were voiced.
As a follow-up to a Special Board meeting held on 2/26/09, Constable Bill Gius presented minutes of the Town of Empire 1/14/09 meeting, and the Town of Marshfield 1/5/09 and 2/2/09 meetings, as well as a verbal report of the Town of Forest’s February meeting. It is clear that the three town boards did not follow due process by taking action to authorize their chairman to sign the letter directed to the Mt. Calvary Fire Department; nor did they approve the letter. Bill is concerned about misrepresentation given to our Town Board by Chairman Guelig. He suggested that verification be
March 9th, 2009 Town Board 2.
Monthly Meeting

obtained from the other boards before taking any further action on any similar documents. Bill echoed concerns from some Board members that the notion of private negotiations for the most critical service, public safety, can not be taken lightly. He further commented that fire protection involves the lives and property of town residents and that Board members must not rush into any agreements not carefully reviewed by the entire Board.
Some of the Town Board Supervisors insisted on prior notice when their Chairman is considering participation in private meetings on matters of such importance as fire protection.
Mike Wirtz motioned to not renew the contract, in its current form, with the Calumet Volunteer Fire Department, effective 1/1/10, with a request to renegotiate the terms of the current contract, seconded by John Abler. Motion carried (5-0).
#2 Discuss Cheedah Meadows drainage. Chairman Guelig was unable to make contact with Chris Solberg.
Tim Simon has inspected the retention pond. He did not see any problems with it because the culvert to the pond was dry and a plastic culvert had 3” of water in it. However, water was flowing out of it during the January thaw. Tim Simon and Mike Sabel will take another look at it.
#3 Discuss drainage issues at Ashberry Avenue. The Spies pond drains to a ditch behind the houses, then to a swale along the north lot line of the Doyle property toward the road ditch and culvert. Winter thaws have caused ice build-up on the roadway over the past winters due to the volume of water flowing from the pond. Mike Sabel will ask Lynn Mathias, Fond du Lac County Land & Water Conservation Department, to do a site visit and recommend options to the solve the water problems.
#4 Discuss future road salt purchase and the storage of the salt. The estimate to build a salt shed is $50,000; excluding engineering. In 2008, the Town used 448 tons of salt and 270 tons in 2007. The Town’s current salt shed holds close to 250 tons of salt and is nearly at the end of its useful life. Jerry Guelig motioned to present the matter at the Annual Meeting to be held on April 14th, seconded by Clarence Kraus. Motion carried (5-0).

New Business:
#1 Review and possible approval of the Town of Taycheedah Emergency Response Plan. The Board will conduct a workshop meeting on March 23rd to review the Emergency Response Plan.
#2 Update on stormwater permit; resolution authorizing filing of annual report with the DNR. The Board discussed the general requirements of the permit. Mike Wirtz motioned to authorize the filing of the Annual Report and submit it to the DNR, seconded by Jerry Guelig. Motion carried (5-0).
#3 Certified Survey Maps. None were submitted.

Public comments and questions pertaining to town business:
The Board heard comments pertaining to the development of a wind turbine ordinance, the possible impact to Town residents by the bankruptcy filing by Charter and whether or not the lack of attendance at Board meetings by any of the Town Board candidates was an indication of their withdrawal of candidacy.

Adjournment:
Jerry Guelig motioned to adjourn the meeting at 9:21 p.m., seconded by John Abler. Motion carried (5-0).


Attest__________________________________
Brenda A. Schneider
Town Clerk




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