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Board of Appeals
Tuesday, March 31 2009
TIME: 6:30 p.m.
LOCATION: at the Taycheedah Town Hall
Public Hearing

AGENDA

PLEASE TAKE NOTICE that on Tuesday, March 31st, 2009, at 6:30 p.m., the Town of Taycheedah Zoning Board of Appeals will conduct a public hearing on the possible issuance of a temporary of the Conditional Use Permit to Summit Quarry, LLC, Northwest Asphalt Product, Inc., and Evenson Construction, Co., Inc. The temporary Conditional Use Permit would authorize the parties to operate a portable hot-mix asphalt plant on portions of the following described lands:

• NE Ό of the NW Ό Section 15, T16N, R18E, excluding V2375-956 and excluding CSM #5245-32-74 (V1443-839LC) 19.759 acres, and
• Part of the NE Ό and the NW Ό of Section 15, T16N, R18E, commencing at the NE corner of the NW Ό, thence West 320’, East 240’, South 700’, East 155’, thence North 1330’ to the point of beginning as recorded in V1444-765, 5.41 acres, and
• Section 15, T16N, R18E, Lot 1, CSM #5245-32-74 located in the NE Ό of the NW Ό (814384LC 864558ALC) 14.086 acres.


This hearing is open to the public.

Town Board members may be in attendance.

Dated: March 20th, 2009

Brenda A. Schneider
Board of Appeals Secretary


MINUTES

The Town of Taycheedah Zoning Board of Appeals conducted a public hearing on Tuesday, March 31st, 2009, at 6:30 p.m., at the Taycheedah Town Hall for the purpose of considering the issuance of a Conditional Use Permit to Northwest Asphalt, Inc.; Summit Quarry, LLC; and Evenson Construction Co., Inc.. Members present were Chairman James Rosenthal, John Buechel, Barb Bertram, Gale Burg and Clarence Kraus (tardy). The hearing was tape-recorded and Secretary Brenda Schneider took notes. The Chairman called the public hearing to order at 6:34 pm. Brenda Schneider read the notice of public hearing.

Donald Stark, Northwest Asphalt, Inc., and Pat Strachan, Evenson Construction, were sworn in. Their testimony and responses to Board of Appeals questions were as follows:
• They propose a portable hot-mix asphalt plant in the same area as the temporary concrete plant.
• The sand needed for the asphalt mixture would be delivered.
• CTH Q would be used for ingress and egress.
• There are a number of nearby projects going out for the bid this season.
• The asphalt plant can operate within the same hours of operation as the quarry.
• There would be no additional need for water. Water is used for dust control. There has been plenty of reclaimed water from the farm for needed dust control.
• Northwest plans to bid on the Hwy. 151 project which is from Peebles to the Fond du Lac County line.
• The project plans for 20-25 days of paving. They estimate 10-12 trucks per hour hauling 80-90 loads per day. Ten trucks could stage in the pit area; which would keep them off of the road.
• They do not plan of running the plant on Saturday. The Hwy. 151 project does not call for night or weekend asphalt delivery. However, there is a possibility that they will haul on Saturdays.
• They are not asking for an extension of hours.
• A majority of the traffic will flow down CTH Q to Hwy. 151.
• They were advised to avoid Mengel Hill Road whenever possible.
• Northwest Asphalt only does paving work. Evenson plans to bid on the road-base construction work.
• Pat believes the quarry can handle an additional 80 truck trips per day. Asphalt trucks would enter the site from the east and stone trucks from the west. All trucks will be scaled.
• Asphalt production is anticipated from June to late August.
• Odor is noticeable during the transfer of liquid asphalt from the truck to the tank. They use an odor suppressant and will mix the product at a lower temperature; which will reduce the odor. Typically they heat the product to 300-340°.
• Northwest Asphalt has been in operation since 1967. They have received no complaints pertaining to their asphalt operation; which is within the city limits of Milwaukee. They had one odor complaint. The DNR performed tests and were able to determine the odor was coming for diesel engines on another project in the area.
• Sales to governmental entities and the public will be allowed.
• Northwest does not plan to open the asphalt plant if they aren’t award the Hwy. 151 contract.
• Trucking runs about $80 per hour. A reduction in the trucking distance will reduce the cost of asphalt.
• It takes an estimated 25 seconds to load one truck. Each truck will need approximately 10 minutes to maneuver around the pit. Each load carries 22-23 tons of asphalt. The Hwy 151 project needs 250 tons per hour; which calculates to a truck leaving the site every six minutes. The farm driveway will be used for truck ingress and staging.
• Northwest will make drivers aware of the limited use of jake brakes in an urban area.
• They will contact the Fond du Lac County Highway Department regarding the installation of additional warning signs for the truck entrance.

Dan Bertram thanked the Town for the opportunity to install an asphalt plant. He noted that there is potential to save all of the taxpayers a lot of money.
March 31st, 2009 Board of Appeals 2.
Northwest/Evenson/Bertram Conditional Use Permit


Gale Burg motioned to approve a temporary conditional use permit to Northwest Asphalt, Summit Quarry and Evenson Construction, for the operation of portable hot-mix asphalt plant subject to the following conditions:

 The term of the permit will be from April 1, 2009 to November 30, 2009. Teardown and removal of plant components to be completed by the end of the day November 30, 2009.
 The hours of operation will be the same as the conditional use permit to quarry. Those hours being the following:
 Monday-Friday 7 a.m.-6 p.m. load-out only 5 p.m.-6 p.m.
 Saturday 7 a.m.-2 p.m. load-out only 12 p.m.-2 p.m.
 Sunday & holidays no operation
No start-up of large equipment prior to 7 a.m. This would exclude, for example, the 25 hsp air compressor that may be used to warm the plant.
 Asphalt truck traffic will use the east farm driveway for ingress and egress will be via the west pit driveway. Quarry traffic will use the west driveway for ingress and egress.
 Stockpiles of material shall not exceed 45 feet, leaving 5 feet of head space when using a 50 foot stacker.
 Northwest shall use an odor-reducing additive at the optimal level per the manufacturer’s recommendation.
 The stockpiling of recycled asphalt material is authorized to a limit of 10,000 tons.
 Northwest will consider posting a sign at the exit of the plant advising truckers to use their engine brakes for emergency situations only within one mile radius of the plant.
 Truck weights must comply with maximum road weight limits.
 Inform the Town Clerk of any complaints received by Northwest Asphalt, Inc.
 Northwest shall notify all property owners within 1,000 feet regarding the project, the conditions on the project and the complaint procedures.
 The Town must be notified no less than 28 days prior to the expiration if an extension is needed.
 There will be no loads departing beyond the existing hours of operations for the quarry.
 The operation must follow the existing Dust Control Plan for the quarry.
 The operation must use reclaimed water from the Bertram farm or have water trucked to the site.
 Northwest must provide a certificate of insurance.
 Northwest will contact Fond du Lac County Highway Dept for additional warning signs.


The motion was seconded by Barb Bertram. Roll call vote:
Clarence Kraus yes
Barb Bertram yes
Gale Burg yes
John Buechel yes
Jim Rosenthal yes Motion carried (5-0).
Gale Burg motioned to adjourn the public hearing at 7:40 p.m., seconded by John Buechel. Motion carried (5-0).

Attest____________________________________
Brenda A. Schneider
Town Clerk
Appeals Board Secretary







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