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Town Board
Monday, June 15 2009
TIME: 7:30 p.m.
LOCATION: at the Mt. Calvary Volunteer Fire. Dept., 999 Fond du Lac St. Mt. Calvary
Informational Meeting

AGENDA

The Board will meet with representatives of the Mt. Calvary Volunteer Fire Dept., the Village of Mt. Calvary, the Town of Marshfield, the Town of Empire and the Town of Forest, to discuss issues related to fire protection.



Brenda A. Schneider
Town Clerk


MINUTES


The Town Board of the Towns of Empire, Forest, Marshfield and Taycheedah and the Village Council of the Village of Mt. Calvary met for a Joint Informational Meeting with representatives of the Mt. Calvary Fire Department on Monday, June 15th, 2009, at 7:30 p.m., at the Mt. Calvary/Marshfield Municipal Building. Members present were:

Town of Empire Town Board: Chairman Jim Pierquet. Absent were: Supervisors John Myst and Norbert Kolell.
Town of Forest Town Board: Supervisor Gary Kraus. Absent were: Chairman Norman Loehr and Supervisor Ken Blatz.
Town of Marshfield Town Board: Chairman John Bord. Absent were: Supervisors Ken Kraus and Dennis Stenz.
Town of Taycheedah Town Board: Chairman Jerry Guelig, Supervisors John Abler, Clarence Kraus, Jim Rosenthal and Tim Simon, Clerk Brenda Schneider.
Village of Mt. Calvary Village Council: President Ken Mertens. Absent were: Trustees: Glenn Schrage, Paul Keifenheim, Joe Abler, Brian Blatz, James Fahrbach and Mike Petrie.
Mt. Calvary Volunteer Fire Department: Paul Petrie, Jef Burg, Kevin Schaefer and Scott Schaefer.

The Fire Dept. called the meeting to order at approximately 7:50 p.m..

The group discussed the following issues:
• The Dept. is aware that the chairmen and president met in early 2009 to discuss the Dept.’s financial support. A letter was sent to the Dept., signed by the four town chairmen, stating that funding for 2009 would not increase from the prior year’s dollar amount. However, Taycheedah paid a mutually negotiated 5.5% increase even though the letter said they would not pay an increase.
• Both the municipalities and the fire dept. need controlled increases so that they can plan. It was noted that shared revenue paid by the State to the municipalities will decrease by a maximum of 15% beginning in 2010.
• All current contracts state a rate of $.605 per $1,000 of equalized value; with the exception of Taycheedah’s contract which states an increase of 5.5% for 2009.
• The Fire Dept. would have benefited from knowing in advance that most of the municipalities did not intend to follow their contracts. The Dept. was also disappointed that such action was taken without discussing the matter with them prior to issuing the checks. The change in financial support required them to make a last-minute $15,000 adjustment to their 2009 budget.
• Taycheedah paid less than the $.605 rate the prior two years; however, their value increased 13%. The increase in value at the decreased rate still increased their total financial support for those two years.
• The entities met in January, 2008. The Dept. submitted a vague budget to Taycheedah in September.
• The Dept.’s fiscal year is the calendar year.
• The Dept. typically plans replacement of a truck every five years. There is currently no reserve money is the budget for truck replacement. A new truck costs $200-250,000.
• The Dept. will make its last $50,000 payment toward the building in 2010.
• The Dept. plans to develop a 5-year rolling-average budget.
• The State mandates equipment standards. They recently updated SEBA breathing gear at a cost of $51,000 for 12 units.
• The Dept. has approximately 42 firefighters; which costs approximately $2,000 each for full turnout gear.
• Members of the Dept. volunteer their time to repair and maintain their equipment.
• Proceeds from their picnic go to their auxiliary fund. The fund pays for the operation of Fireman’s Park, the firemen’s banquet, beverages at the firehouse and miscellaneous equipment purchases. Equipment purchased from the fund has included a thermal imaging camera, a 6-wheeler, pick-up truck and trailer. In the past, funds have also been applied to the partial cost of new trucks.

June 15th, 2009 Town of Empire Town Board 2.
Town of Forest Town Board
Town of Marshfield Town Board
Town of Taycheedah Town Board
Village of Mt. Calvary Village Council


• The Dept. would be satisfied with an annual percentage increase. The Dept. noted that their operational costs are the same with or without responding to a fire.
• Each municipality agreed to a percentage increase equal to the percentage allowed by the State-imposed levy limits. It was noted that the levy limit typically has been 2% or the net increase in new construction, whichever is greater. Therefore, each entity could have a different percentage of increase.
• At the January, 2008 meeting, the Dept. stated that they needed to negotiate with Mt. Calvary and Marshfield for the rent to be paid starting in 2011. It was noted that the Dept.’s $50,000 per year for 10 years did not buy them ownership in the building. The building is owned by the Town of Marshfield and the Village of Mt. Calvary. The Dept. reported that after three meetings on the matter, negotiations were ceased by the Town and the Village. It was impressed upon the entities involved that negotiations need to be re-instated and rent determined in order to develop a 5-year budget.
• The Dept. has been applying for grants whenever possible. They did receive grants in the past for the building exhaust system, the lift bags, the jaws and the wildlife gear. They have applied for a grant to replace the LDH supply hose; the purchase of which is not included in their 2009 budget. They have yet to be notified if they have been approved. They also applied for a grant to purchase a new truck.
• The Dept. believes that some day they will have to go to a partially paid department, especially during the daytime. It was noted that consolidation in the future in inevitable. They plan to start reimbursing for mileage and possibly paying a per diem for meeting attendance.
• The Dept. voted to discontinue the retirement benefit and decided to use the funds to purchase the pick-up truck and 6-wheeler for use in fighting grass fires.
• MABAS will be instituted soon. It is an automatic mutual aid system. It will also do automatic back-up assignments.


Action Plan:
 The Dept. will compile a 2010 budget to be dispersed to the municipalities by September 1, 2009.
 The entities will meet on September 21, 2009, at 7:30 p.m., in Mt. Calvary to review and discuss the proposed 2010 budget.
 A copy will be mailed to the chairmen/president and the municipal clerks.


The meeting was declared adjourned at 8:52 p.m.



Attest: _____________________________________
Brenda A. Schneider, Clerk




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Town of Taycheedah
Fond du Lac County, Wisconsin
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