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Calumet San. Dist., Town of Fond du Lac San. Dist. #2, Johnsburg San. Dist., Taycheedah San. Dist. #1, Taycheedah San. Dist. #3 and the Taycheedah Tow
Thursday, July 23 2009
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

Approval of the minutes of the last meeting.
Winnebago Drive bridge project.
Status of theTSD#1 lift station upgrades and the relative
cost-share.
Brookhaven Beach lift station security.
Shared sewer repair issues.
Sewer televising proposals.
Operation & Maintenance Agreements.
Public comment.


Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1 and Taycheedah Sanitary District No. 3 and the Taycheedah Town Board met on Thursday, July 23rd, 2009, at 5:00 p.m., at the Taycheedah Town Hall.
Members present were:
Calumet Sanitary District (CSD): President Dick Wehner and Commissioners Dave Burg and Alice Lemke.
Fond du Lac Sanitary District No. 2 (FdL#2): Absent were: President Brian Balson and Commissioners Bob Giese and Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioner Dennis Lefeber. Absent was Commissioner Ken Schneider.
Taycheedah Town Board: Supervisor Jim Rosenthal. Absent were Chairman Jerry Guelig and Supervisors Tim Simon, Clarence Kraus, and John Abler.
Taycheedah Sanitary District No. 1 (TSD#1): President Sig Tomkalski and Commissioners Dennis Thome and Karen Schwengels.
Taycheedah Sanitary District No. 3 (TSD#3): President Bill Gius (tardy) and Commissioner John Rickert. Absent was Commissioner Mike Sabel.
Also present: Kathy Diederich, Town Treasurer; Brenda Schneider, Town Clerk and Recording Secretary for Johnsburg and Taycheedah Sanitary District No. 3; and Ron Cunzenheim, TSD#1s engineering consultant.

Brenda Schneider called the meeting to order at 5:23 p.m.

Approval of minutes of the last meeting.

Dennis Lefeber moved to accept the minutes of the May 12th, 2009, meeting, seconded by Sig Tomkalski. Motion carried unanimously by voice vote.

Winnebago Drive bridge project.

The bridge plans have been received. The highway project includes all three bridge structures. Ron Cunzenheim has reviewed the plans in detail. He has compiled an analysis of possible conflicts, ranking them be severity Ron recommended inspecting all manholes for location, elevation section sizes and shim height. FDL#2 and TSD#1 need to determine what needs to be done at each location.

Ron has submitted his analysis to the DOT. He has yet to receive a response. Ron will follow-up with them. Ron was directed to request another meeting with the DOT for sometime in August or September.

Alliant has requested a 30-foot easement across the Winnebago Drive lift station property from TSD#1. The District has denied the easement.

As a side note, several of the manholes along the current USH 151 project need to be altered. TSD#1 and TSD#3 are awaiting a list from the DOT regarding which manholes need adjustment and to what degree.

Status of lift station upgrades and the relative cost-share.

The upgrade project is at the substantial completion stage at all three locations. There are just a few outstanding bills. The project was estimated at $347,000. The project is anticipated to be approximately $6,000 over the estimate.
July 23rd, 2009 Joint District Meeting 2.


Bill Gius arrived at this time.

Brookhaven Beach lift station security.

TSD#1 proposed to install a motion sensitive light for security purposes. The cost-share estimates were as follows: CSD-$75.00; JSD-$5.67; and TSD#3-$23.00. It was noted that the control panel is above ground. TSD#3 objected to the project stating it would be an unnecessary expense. TSD#3 felt a motion-sensitive camera would be a better method of security. The matter was postponed to the next meeting.

Shared sewer repair issues.

TSD#1 is in the process of bidding out repairs to damaged mains in the Winnebago Drive area (near the Park & Ride) and another along CTH K.

The Winnebago Drive repair involves a sign post driven partially into the main. TSD#1 is working with the DOT regarding possible reimbursement of the cost.

TSD#3 would be the only district impacted by the CTH K repair. A telephone pole was partially driven through the main. Alliant has paid for the repair.

Sewer televising proposals.

The OSG solicited quotes for televising and cleaning. Great Lake TV Seal, Inc., was the lowest responsible bidder. The bid was $.39 per foot for cleaning and $.38 per foot for televising.

CSD may be interested in participating, too.

Dennis Thome motioned to accept the bid from Great Lakes TV Seal, Inc., for TSD#1 work in an amount not to exceed $24,430.00, and to authorize Ron Cunzenheim to schedule the work during wet weather conditions, seconded by Karen Schwengels. Motion carried (3-0).

Bill Gius moved to accept the bid from Great Lakes TV Seal, Inc., for TSD#3 work in an amount not to exceed $22,792.21, and to authorize Ron Cunzenheim to schedule the work during wet weather conditions, seconded by John Rickert. Motion carried (2-0-1 absent).

Great Lakes TV Seal provided a quote for wet well cleaning. TSD#1 has three lift stations and TSD#3 has four lift stations that should be cleaned. Ron Cunzenheim will contact the other OSG members to gauge interest in the service.

Operations & Maintenance Agreement.

The 2009 O&M bills for first and second quarters need minor adjustments. Once they are complete, they will be distributed to the parties.

JSD has been in the process of negotiating an Agreement with TSD#1 for quite some time. TSD#3 and CSD currently have Agreements. Each of the contracts varies from the other. There was nothing further to report.

Public comment.

CSD informed TSD#1 that it was recently discovered that they overpaid TSD#1 the treatment charge true-up by $800.00.
July 23rd, 2009 Joint District Meeting 3.


Schedule the next meetings.

Thursday, Oct. 22nd, 2009 TSD#1 will provide refreshments
Thursday, Jan. 28th, 2010 CSD will provide refreshments
Thursday, Apr. 22nd, 2010 JSD will provide refreshments
Thursday, July 22nd, 2010 TSD#3 will provide refreshments


Sig Tomkalski motioned to adjourn at 7:15 p.m., seconded by Franz Schmitz. Motion carried unanimously by voice vote.




Attest:__________________________________
Brenda A. Schneider
Taycheedah Town Clerk




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