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Town Board
Monday, August 10 2009
TIME: 7:30 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Agenda
Call to order.
Pledge of Allegiance.
Approval of meeting minutes.
Committee Reports.
Road Supervisor’s Report.
Review financial reports.
Approval of town bills.

Unfinished Business
1. Consideration and possible action pertaining to Fire Protection.
a. Calumet Fire Dept. contract negotiations.
b. Mt. Calvary Fire Dept. contract negotiations.

New Business
1. Consideration and possible approval of a permit to move a garage currently located at N8926 Bergens Beach Road.
2. Discuss the Ashberry Avenue boulevard (citizen requested).
3. Discuss front setbacks on private lakeside roads.
4. Discuss the paving of Schaefer Road.
5. Discuss the completion of the road construction of Meyer Court.
6. Consideration and possible approval of a Kennel License requested by Cory Nutter for property located at N8074 Church Road.
7. Discuss maintenance of the town-owned lot in Hidden Prairie (citizen requested).
8. Certified Survey Maps.
9. Schedule the September and October Town Board meetings.

Public comments and questions pertaining to town business

Adjournment

Brenda A. Schneider, Clerk



Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.



MINUTES

The Town Board of the Town of Taycheedah met on Monday, August 10th, 2009, at 7:30 p.m., at the Town Hall, for the purpose of conducting their August monthly meeting. Members present were Chairman Jerry Guelig, Supervisors John Abler, Clarence Kraus, Jim Rosenthal II, and Tim Simon, Clerk Brenda Schneider, Treasurer Kathy Diederich and Constable Bill Gius. Also present was Assessor Bill Huck.
Chairman Guelig called the meeting to order at 7:30 pm. The Pledge of Allegiance was recited. Tim Simon motioned to approve the minutes of the 7/13/09 meeting, seconded by John Abler. Motion carried (5-0).

Committee Reports:
Park Committee-The lighting project for Kiekhaefer Park is planned for this fall. Some landscaping has been completed at Hermanns Park. The Committee is currently working with a donor for the installation of a flag pole.

Road Maintenance Supervisor Report:
Mike Sabel submitted a written report to the Board. The Town needs to complete the FEMA projects before submitting for reimbursement.

Review the financial reports:
Treasurer Kathy Diederich reviewed the financial reports with the Board.

Approval of Town bills:
Jerry Guelig moved to approve the bills as presented (order nos. 416-487), seconded by John Abler. Motion carried (5-0).

Unfinished Business:
#1 Consideration and possible action pertaining to Fire Protection contracts.
a. Calumet Fire Dept. contract negotiations. The Town Board will offer the same contract to Calumet Fire Dept. that is currently under negotiations with the Mt. Calvary Fire Department. The Board discussed the verbal request made by the Calumet Town Board to consider analyzing the accuracy of the 50% allocation of value to the Calumet Fire Dept. After discussing alternative methods of allocation, the Town Board consensus was to leave the allocation as is.
b. Mt. Calvary Fire Dept. contract negotiations. The Town Board, along with representatives of the towns of Empire, Forest and Marshfield, met with the Fire Department on August 17th. The group verbally agreed to a 3-year contract with an annual increase of 3%, using the 2009 contribution as the base. However, Taycheedah will not pay an increase during the first year. A draft contract will be reviewed and approved by each entity. The Department will compile and submit to each municipality a draft 2010 budget. The municipalities will meet September 21st to review the draft budget.

New Business:
#1 Consideration and possible approval of a permit to move a garage currently located at N8926 Bergens Beach Road. Clarence Kraus motioned to approve the permit, seconded by Jerry Guelig. Motion carried (5-0).
#2 Discuss the Ashberry Avenue boulevard (citizen requested). A certified survey map, submitted by Delores, Marc and James Fett, was approved, with conditions, by the Town Board on February 16, 2009. The conditions are as follows:
• Removal of the entire boulevard.
• Reconstruction of the boulevard segment of Ashberry Avenue to current Town specifications:
o 24 foot total width: Roadbeds shall be constructed to provide that over the existing or compacted fill there shall be a minimum of twelve inches (12”) of roadbase consisting of a layer of six to eight inches (6”-8”) of compacted three to four inch (3”-4”) crushed rock; that
August 10th, 2009 Town Board 2.
Monthly Meeting


on top of such layer shall be four to six inches (4”-6”) of compacted three-fourths to one inch (3/4”-1”) crushed stone. Roadbase construction shall be subjected to proof-rolling tests between layers. The tests shall be certified by a registered engineering firm and witnessed by a Town Board member or a designated representative.
o 20 foot total width of asphalt surface: Pavement shall be a minimum total of three and one half (3 1/2”) inches of compacted asphalt, properly rolled and finished consisting of a binder course of a minimum of two inches (2”) of compacted bituminous concrete pavement and a surface course of a minimum of one and one half inches (1 ˝”).
o 2 foot shoulders on both sides of the roadway.
o Proper ditch elevations; final grading and seeded.
• Extension of sanitary sewer service to all three proposed lots.
A Developer’s Agreement was submitted to the Fetts. The Agreement has yet to be executed and returned.
The Fetts submitted a petition, signed by 31 Ashberry Avenue property owners, objecting the removal of the boulevard. The Fetts offered to create an opening in the boulevard to allow traffic to access driveways along the northbound section of roadway. Additionally, they offered to prepare and present a design that would not be a hindrance to the plowing service. Jerry Guelig motioned to ratify the original certified survey map approval including the conditions, seconded by Clarence Kraus. Motion carried (5-0).
#3 Discuss front setbacks on private lakeside roads. Mike Ottery, N8926 Bergens Beach Road, has requested the Town Board consider reducing the 63 foot minimum front setback requirement on private roads. Mr. Ottery wishes to replace his detached garage with a larger detached garage. Brenda Schneider, Permit Issuer, has denied a permit for the structure due to failure to meet the 63 foot setback and the inability to allow a reduced setback using the averaging exception.
It was noted that the Town Board reduced the minimum front setback on private roads from 75 feet to 63 feet on October 9th, 2006. It was further noted that the property has ample area to meet the 63 foot minimum setback. Jim Rosenthal motioned to deny any accommodations to the minimum front setback, seconded by Jerry Guelig. Motion carried (5-0).
#4 Discuss the paving of Schaefer Road. The elevation of one of the hills on Schaefer Road was reduced as part of a negotiated project with 3-D Dairy. 3-D contracted for the excavation in exchange for the fill; thereby providing the Town with a wider segment of roadway. The Town supplied the gravel for the new segment. 3-D has asked the Town to consider asphalting the segment of road this fall.
Northeast Asphalt estimated $21,374.50 for the asphalt work and Scott estimated $24,646.00. It was noted that there is no evident safety concern associated with the graveled section of roadway, funds have not been allocated in 2009 for this project and that the Board anticipated a 2-3 year period before asphalting would be done on the segment. The Board took no action on the request.
#5 Discuss the completion of the road construction of Meyer Court. Chairman Jerry Guelig and Road Supervisor Mike Sabel met with Jason Meyer to discuss the completion of the road construction. Before winter, Mr. Meyer plans to repair the gravel base on the cul de sac and the areas marked by Mr. Sabel, remove the areas of poor asphalt on the east edge of the road and upgrade the gravel base in those areas. In 2010, Mr. Meyer intends to complete both layers of asphalt. Mr. Meyer has given his permission to Waste Management to use his driveway as a turn-around.
#6 Consideration and possible approval of a Kennel License requested by Cory Nutter for property located at N8074 Church Road. Mr. Nutter is considering buying the property. He would like to have a sense on whether or not he would be approved for a Kennel License for six huskies. He plans to build a double-fenced area.
The Board advised Mr. Netter to return with his design plans and reports from nearby neighbors as to whether or not they would object.
#7 Discuss maintenance of Town-owned lot in Hidden Prairie (citizen requested). The neighbors have been cutting the lawn. They have asked if the Town would pay for weed killer and mowing. The Town Board

August 10th, 2009 Town Board 3.
Monthly Meeting


will ask their insurance carrier about volunteers providing such service. Mike Sabel will be directed to spray the weeds.
#8 Certified Survey Maps. None were submitted.
#9 Schedule the September and October Town Board meetings.
The next Town Board meetings will be held on Thursday, Sept. 10th and Monday, Oct. 19th.

Public comments and questions pertaining to town business:
Bill Huck, Town Assessor, briefed the Board on recent changes affecting his position.
Supervisor Simon received an anonymous letter regarding two residents not cleaning up after their dogs.

Adjournment:
Jerry Guelig motioned to the meeting at 9:24 p.m., seconded by Clarence Kraus. Motion carried (5-0).


Attest___________________________________
Brenda A. Schneider, Clerk




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Town of Taycheedah
Fond du Lac County, Wisconsin
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