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Calumet San. Dist., Town of Fond du Lac San. Dist. #2, Johnsburg San. Dist., Taycheedah San. Dist. #1, Taycheedah San. Dist. #3 and the Taycheedah Tow
Monday, September 21 2009
TIME: 9:00 a.m.
LOCATION: at the Taycheedah Town Hall
Special Business Meeting

AGENDA

The above noted entities will meet with representative of the Wisconsin Department of Transportation to discuss the Winnebago Drive reconstruction project and to execute documents that pertain to the project as requested by the DOT.



Brenda A. Schneider
District Recording Secretary



Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Commissioners of the Calumet Sanitary District, Town of Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1, Taycheedah Sanitary District No. 3 – St. Peter Area Sanitary District and Taycheedah Town Board met on Monday, September 21, 2009 at 9:00 a.m., at the Taycheedah Town Hall.
Members present were:
Calumet Sanitary District CSD): Commissioner Alice Lemke. Absent were President Dick Wehner and Commissioner Dave Burg.
Town of Fond de Lac Sanitary District No. 2 (FdL#2): President Brian Balson and Commissioner Bob Giese. Absent was Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz. Absent were Commissioners Dennis Lefeber and Ken Schneider.
Taycheedah Sanitary District No. 1 (TSD#1): President Sig Tomkalski and Commissioners Karen Schwengels and Dennis Thome.
Taycheedah Sanitary District No. 3 – St. Peter Area Sanitary District (TSD#3): Absent were President Bill Gius and Commissioners John Rickert and Mike Sabel.
Taycheedah Town Board: Absent were Chairman Jerry Guelig and Supervisors Jim Rosenthal, Tim Simon, Clarence Kraus and John Abler.
Also present: Ron Cunzenheim and Brenda Schneider, Town Clerk and Recording Secretary for Johnsburg and Taycheedah Sanitary District No. 3 – St. Peter Area Sanitary District.

Karen Schwengels called the meeting to order at 9:03 a.m..

This meeting was called for the purpose of meeting with representatives of the Wisconsin Department of Transportation (DOT) to discuss the Winnebago Drive reconstruction project, and to execute documents that pertain to the project as requested by the DOT. Representatives of the DOT were not present at the meeting.

The following documents were distributed by Ron Cunzenheim:
• Conveyance of Rights in Land with TSD#1 excluding Exhibit A,
• An executed Conveyance of Rights in Land with TFDL#2 including Exhibit A,
• State Municipal Agreement for Highway Improvement for a Highway Improvement Project (SMA) for TSD#1 and TFLD#2, and
• Supplemental Requirements for the Protection of the Sanitary Sewer Systems Owned by Taycheedah SD#1 & Fond du Lac SD#2.
Note: Exhibit A pertains to terms and definitions as part of the conveyance. The first draft of Exhibit A was rejected by the DOT.
September 21st, 2009 Joint Business Meeting 2.

There was discussion about the cost estimates that were referenced in the SMA. Ron Cunzenheim noted the inclusion of Item 10 in the SMA that the State will engineer and carry-out a method of insulated protection under the DOT contract for the twin box culvert and assume all responsibility. He also reported on the evaluation that he undertook to determine the elevations relating to the proposed work in this area since the DOT had not provided their benchmark since the last meeting on September 14, 2009. It should also address the concerns of the districts that were discussed with the DOT at the last meeting.

In reference to the Supplemental Requirements for the Protection of the Sanitary Sewer Systems Owned by Taycheedah SD#1 & Fond du Lac SD#2, the DOT has agreed to this document which will become a part of the Special Provisions in their contracts.

There was some discussion on inspection by the affected districts of the manhole repairs and adjustments to be provided by the project contractors. This topic will be discussed further at the next Joint District meeting in October.

There was discussion on why the DOT was not present. It was determined that there was communication last week between FDL#2 and DOT regarding reimbursement for legal fees; which on further inquiry at the meeting, may have caused their absence from this meeting.

Karen Schwengels contacted Mr. Bruce Rayden during the meeting regarding the lack of attendance by DOT representatives. He indicated receiving a communication from Attorney Paul Rosenfeldt regarding the reimbursement of TFDL #2’s legal fees. Said communication was the reason for the DOT’s absence.

Regarding the lack of an Exhibit A in the TSD#1 Conveyance of Right In Land, TFDL#2 had yet to receive acceptance from DOT. Therefore, the document had yet to be attached to TSD#1’s Conveyance. Mr. Rayden indicated after consultation with his staff that Exhibit A, in its current revised form, is acceptable and he would convey concurrence by email immediately.

Motion: by B. Balson, seconded by B. Giese, to approve the Conveyance of Right In Land with the Exhibit A as revised and accepted by the DOT, and authorize the President and Secretary of TFDL#2 to sign such documents.
Votes: Ayes: 2, Opposed: 0, Absent: 1.

Motion: by S. Tomkalski, second by D. Thome, to approve the Conveyance of Right In Land with the Exhibit A as revised and accepted by DOT, and authorize the President and Secretary of TSD#1 to sign such documents.
Votes: Ayes: 3, Opposed: 0.

Motion: by S. Tomkalski, second by K. Schwengels, to approve the submitted State Municipal Agreement for Highway Improvement Project for TSD#1, and authorize the President to sign the agreement.
September 21st, 2009 Joint Business Meeting 3.
Votes: Ayes: 3, Opposed: 0.

Motion: by K. Schwengels, second by D. Thome, to approve the Supplemental Requirements for the Protection of Sanitary Sewer Systems Owned by Taycheedah SD#1 & Fond du Lac SD#2, as prepared and presented by Ron Cunzenheim. The document will be delivered to the DOT with the other agreements.
Votes: Ayes: 3, Opposed: 0.

Motion: by B. Balson, seconded by B. Giese, to approve the Supplemental Requirements for the Protection of Sanitary Sewer Systems Owned by Taycheedah SD#1 & Fond du Lac SD#2, as prepared and presented by Ron Cunzenheim. The document will be delivered to the DOT with the other agreements.
Votes: Ayes: 2, Opposed: 0, Absent: 1.

Franz Schmitz commented on the positive experience in addressing this joint district issue and hope that this will continue in other joint district matters in the future.

K. Schwengels and others in attendance expressed appreciation to Ron Cunzenheim for his diligent work on this project.

Motion: by K. Schwengels, second by B. Giese, to request DOT place Ron Cunzenheim on their call list on behalf of both districts.
Votes: Motion carried by unanimous by voice vote.

Adjournment: by B. Giese, and second by B. Balson to adjourn the meeting at 10:49 a.m..
Votes: Motion carried unanimously by voice vote.


Prepared and submitted by: S. Tomkalski, President, Town of Taycheedah Sanitary District No. 1

9-21-09 Joint District Meeting Minutes




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