Calumet San. Dist., Town of Fond du Lac San. Dist. #2, Johnsburg San. Dist., Taycheedah San. Dist. #1, Taycheedah San. Dist. #3 and the Taycheedah Tow
Thursday, October 22 2009
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Business Meeting
The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.
• Approval of the minutes of the last meeting.
• Winnebago Drive bridge project:
o Conveyances of Rights,
o Construction inspection.
• TSD#1 lift station upgrades and the relative:
o Status of the project,
o Relative cost-share,
o Electrical work.
• Brookhaven Beach lift station security.
• Shared sewer repair issues.
• Operation & Maintenance Agreements.
• Formation of a sub-committee.
• Public comment.
Brenda A. Schneider
District Recording Secretary
Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.
The Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1 and Taycheedah Sanitary District No. 3 and the Taycheedah Town Board met on Thursday, October 22nd, 2009, at 5:00 p.m., at the Taycheedah Town Hall.
Members present were:
Calumet Sanitary District (CSD): Commissioner Alice Lemke. Absent were President Dick Wehner and Commissioner Dave Burg.
Fond du Lac Sanitary District No. 2 (FdL#2): Absent were: President Brian Balson and Commissioners Bob Giese and Tom Beltz.
Johnsburg Sanitary District (JSD): Absent were President Franz Schmitz and Commissioners Dennis Lefeber and Ken Schneider.
Taycheedah Town Board: Absent were Chairman Jerry Guelig and Supervisors Tim Simon, Jim Rosenthal, Clarence Kraus, and John Abler.
Taycheedah Sanitary District No. 1 (TSD#1): President Sig Tomkalski and Commissioners Dennis Thome and Karen Schwengels.
Taycheedah Sanitary District No. 3 (TSD#3): President Bill Gius and Commissioner John Rickert. Absent was Commissioner Mike Sabel.
Also present: Kathy Diederich, Town Treasurer; and Brenda Schneider, Town Clerk and Recording Secretary for Johnsburg and Taycheedah Sanitary District No. 3.
The meeting was called to order at 5:11 p.m.
Approval of minutes of the last meeting:
Sig Tomkalski motioned to accept the minutes of the July 23rd, 2009, meeting, seconded by Alice Lemke. Motion carried unanimously by voice vote.
Winnebago Drive bridge project:
The DOT has released design plans for bidding purposes with the sanitary sewer specifications. The DOT plans to disperse to all the prospective bidders an addendum to the plans.
The Conveyance of Rights between TSD#1 and the DOT has been completed, signed and recorded with the DOT.
TSD#1 has negotiated an easement with Alliant Energy. Alliant will pay TSD#1 $1,500 for the easement. TSD#1 intends to share the funds, after reducing it by the legal fees incurred, with the other districts.
Ron Cunzenheim is expected to attend the weekly meetings between the DOT and the contractors. He will be asked to submit written reports to Andy Karls and Don Moore regarding the work anticipated in the next week or two.
REC Engineering, LLC, submitted a bill to TSD#1 for his services associated with the project to date. The potion of the bill allocated to TSD#1 is $2,200. Ken Schneider motioned to cost-share this expense based upon average annual flow, seconded by Sig Tomkalski. Motion carried unanimously by voice vote.
October 22nd, 2009 Joint Sanitary District Meeting 2.
Andy Karls will inspect manholes and Don Moore will assist with general inspections, as needed.
Karen Schwengels is the current primary contact with the DOT.
Status of lift station upgrades and the relative:
Installation is substantially complete.
The final cost of the project is expected to be $362,156.00. The November, 2008 estimate was $354,150, excluding contingencies.
Thome Electric has been approved to do the remaining electrical modifications inside the wet wells.
Brookhaven Beach lift station security:
There was no discussion pertaining to this topic.
Shared sewer repair issues:
TSD#1 has awarded the last of their district-wide televising work to Great Lakes TV & Seal. The work will be completed in the spring of 2010. TSD#1 will not include this cost in the O&M allocations. However, televising after the spring, 2010 work will be cost-shared. TSD#3 also plans to have a portion of their system televised by Great Lakes during the same time period. And Calumet Sanitary District is considering hiring Great Lakes for televising.
TSD#1 President Sig Tomkalski and Chris Born will review bills to determine if they should be shared.
Operations & Maintenance Agreement:
The O&M bills for 2009 for first and second quarters included a few items that are also included with the lift station upgrade project. Kathy Diederich will revised the bills accordingly and distribute.
The City of Fond du Lac is providing meter readings to Kathy Diederich on a monthly basis.
Discussion pertaining to the Agreement was postponed.
Formation of a Sub-Committee:
The consensus was that a sub-committee was unnecessary if the districts continue to meet quarterly as planned.
TSD#1 plans to transition to metering businesses and charge for treatment accordingly.
TSD#1 intends to increase their rate by $25 per quarter and TSD#3 intends to increase their rate by $5 per quarter. The increase is due to treatment plant upgrade debt retirement.
Some commissioners would like to investigate the consolidation of TSD#1 and TSD#3. Legal counsel will be asked about the possibility of conducting a study with a three-year timeline.
October 22nd, 2009 Joint Sanitary District Meeting 3.
Schedule the next meetings.
Thursday, Jan. 28th, 2010 CSD will provide refreshments
Thursday, Apr. 22nd, 2010 JSD will provide refreshments
Thursday, July 22nd, 2010 TSD#3 will provide refreshments
Thursday, Oct. 28th, 2010 Taycheedah will provide refreshments
Thursday, Jan. 27th, 2011 TSD#1 will provide refreshments
Bill Gius motioned to adjourn at 6:15 p.m., seconded by Sig Tomkalski. Motion carried unanimously by voice vote.
Brenda A. Schneider
Taycheedah Town Clerk
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