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Calumet San. Dist., Town of Fond du Lac San. Dist. #2, Johnsburg San. Dist., Taycheedah San. Dist. #1, Taycheedah San. Dist. #3 and the Taycheedah Tow
Thursday, January 28 2010
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Business Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

• Approval of the minutes of the last meeting.
• Winnebago Drive bridge project:
o Status report of the project,
o Construction inspections.
• TSD#1 lift station upgrades:
o Status of the project,
o Relative cost-share/over runs,
o Electrical work.
• Sewer main televising.
• Shared sewer repair issues.
• Operation & Maintenance Agreements:
o JSD Agreement,
o Schenck billings,
o Quarterly bills,
o Phone listings.
• Discuss consolidation.
• OSG Executive Committee report.
• Public comment.
• Adjournment.


Brenda A. Schneider
District Recording Secretary

Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1 and Taycheedah Sanitary District No. 3 and the Taycheedah Town Board met on Thursday, January 28th, 2010, at 5:00 p.m., at the Taycheedah Town Hall.

Members present were:
Calumet Sanitary District (CSD): President Dick Wehner and Commissioners Alice Lemke and Dave Burg.
Fond du Lac Sanitary District No. 2 (FdL#2): Absent were: President Brian Balson and Commissioners Bob Giese and Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioners Dennis Lefeber and Ken Schneider.
Taycheedah Town Board: Absent were Chairman Jerry Guelig and Supervisors Tim Simon, Jim Rosenthal, Clarence Kraus, and John Abler.
Taycheedah Sanitary District No. 1 (TSD#1): President Sig Tomkalski and Commissioners Dennis Thome and Karen Schwengels.
Taycheedah Sanitary District No. 3 (TSD#3): President Bill Gius and Commissioner John Rickert. Absent was Commissioner Mike Sabel.
Also present: Kathy Diederich, Taycheedah Town Treasurer; and Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.

The meeting was called to order at 5:07 p.m.

Approval of minutes of the last meeting:

Public comment was revised to clarify that TSD#1’s rate increase was due to treatment plant debt retirement. Karen Schwengels motioned to accept the minutes of the October 22nd, 2009 meeting, seconded by John Rickert. Motion carried unanimously by voice vote.

Winnebago Drive bridge project:

Ron Cunzenheim and Karen Schwengels have been attending weekly contractor meetings. They have discovered that the DOT failed to attach the District’s addenda to the plans. They have alerted both the prime contractor and the bridge contractor about the sewer force main. Work on the bridge has been postponed until April.

Work on the box culvert has begun. Due to the District’s contact, the prime contractor has hired a different engineer to redesign the box culvert. The contractor will have the sewer televised once the culvert work is completed.

Karen Schwengels has been impressed with the contractors and commented that Ron Cunzenheim is doing a great job for the District.

TSD#1 lift station upgrades:

Installation is complete.


January 28th, 2010 Joint Sanitary District Meeting 2.


The final cost of the project exceeded the estimate by $5,655.80. CSD, JSD and TSD#3 approved cost-share agreements based upon the original estimate. The consensus of all three districts was to amend each of their agreements obligating them to their pro-rated allocation of the $5,655.80 overage.

TSD#1 will absorb the $1,160 allocated to the Town of Taycheedah until such time as the Town sells the treatment plant capacity it currently owns.

Thome Electric has been approved to do the remaining electrical modifications inside the wet wells. Thome’s quote is firm and will have no effect to the cost-share.

Sewer main televising:

TSD#1 plans to have the remainder of their system televised during the spring. This cost will not be cost-shared amongst the districts.

TSD#1 is considering having Sandy Beach to the Winnebago Drive lift station televised after the road construction project has been completed. Great Lakes will be asked to do this work at the same rate. TSD#1 proposes cost-sharing this work.

CSD and TSD#3 also intend to have televising work done in spring.

Shared sewer repair issues:

TSD#1 expects to receive insurance reimbursement for some of the expenses attributable to the Brookhaven repair. Labor costs have increased during the last quarter primarily due to the Brookhaven lift station failure and subsequent repair.

TSD#1 plans on making minimal system-wide repairs.

The Gladstone Beach Road repair will be at TSD#1’s cost; as well as the County Road K and Peebles Plaza repairs.

An anchor for a telephone post had penetrated the sewer main in the vicinity of the Park & Ride lot. The estimated repair cost is $2,500.

Operations & Maintenance Agreement:

JSD has recently approved and executed an Operations & Maintenance Agreement with TSD#1.

Third and fourth quarter flow information was reviewed as documented by the City of Fond du Lac. It was noted that TSD#3’s flow into Deadwood increased significantly during the fourth quarter. TSD#3 will investigate. It was also noted that JSD’s flow has been reasonably constant.

The City of Fond du Lac is obligated to calibrate the meters at all connection points. The City will be asked for verification.

Kathy Diederich departed at this time.

TSD#1 has hired Schenck to calculate the quarterly O&M billings. All four parties are being billed equally for this service. The cost appears to have increased from $75 to $300 per quarter. An explanation will be requested describing what is done, how it is billed, at what rate and how much to expect for a monthly fee. TSD#1 will see if there is anything they can do that would reduce Schenck’s work.
January 28th, 2010 Joint Sanitary District Meeting 3.


Some of the TSD#3 lift station phone numbers are listed in the telephone book; which could lead to customer confusion. The district will see if the numbers can be removed.

Consolidation:

Karen Schwengels has made a request to the OSG for an opinion on consolidation. The OSG would not object to a consolidation. The districts have different rates/charges due to debt. She estimates consolidation will occur in 5-10 years. The State may layout the parameters.

OSG Executive Committee report:

The final cost of the treatment plant upgrade has been released. The project came in under budget. It was noted that the transfer of capacity from the Town of Taycheedah to Johnsburg Sanitary District and to Taycheedah Sanitary District #3 is reflected in the final cost-share of the project.

The telemetry system is still not functioning. In the meantime, the City of Fond du Lac is absorbing the additional labor costs.

Public comment:

A resident of TSD#3 questioned when sewer will be constructed along Rolling Hills Drive.

Schedule the next meetings.

Thursday, Apr. 22nd, 2010 JSD will provide refreshments
Thursday, July 22nd, 2010 TSD#3 will provide refreshments
Thursday, Oct. 28th, 2010 Taycheedah will provide refreshments
Thursday, Jan. 27th, 2011 TSD#1 will provide refreshments
Thursday, April 28th, 2011 CSD will provide refreshments

Adjournment:

Sig Tomkalski motioned to adjourn at 6:41 p.m., seconded by Dennis Lefeber. Motion carried unanimously by voice vote.




Attest:__________________________________
Brenda A. Schneider
Taycheedah Town Clerk




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