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Calumet San. Dist., Town of Fond du Lac San. Dist. #2, Johnsburg San. Dist., Taycheedah San. Dist., #1, Taycheedah San. Dist. #3, & Taycheedah Town Bo
Thursday, April 22 2010
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Sanitary District Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

• Approval of the minutes of the last meeting.
• Winnebago Drive bridge project:
o Status report of the project,
o Construction inspections.
• Shared sewer repair issues.
• Operation & Maintenance Agreements:
o Schenck billings,
o Quarterly bills,
o District flow volumes,
o Sewer main televising.
• OSG Executive Committee report.
• Public comment.
• Adjournment.


Brenda A. Schneider
District Recording Secretary

Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1 and Taycheedah Sanitary District No. 3 and the Taycheedah Town Board met on Thursday, April 22nd, 2010, at 5:00 p.m., at the Taycheedah Town Hall.

Members present were:
Calumet Sanitary District (CSD): President Dick Wehner and Commissioners Alice Lemke and Dave Burg.
Fond du Lac Sanitary District No. 2 (FdL#2): Absent were: President Brian Balson and Commissioners Bob Giese and Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz. Absent: Commissioners Dennis Lefeber and Ken Schneider.
Taycheedah Town Board: Absent were Chairman Jerry Guelig and Supervisors Tim Simon, Jim Rosenthal, Clarence Kraus, and Mike Wirtz.
Taycheedah Sanitary District No. 1 (TSD#1): President Sig Tomkalski and Commissioner Karen Schwengels. Absent: Commissioner Dennis Thome.
Taycheedah Sanitary District No. 3 (TSD#3): Commissioner John Rickert. Absent: President Bill Gius and Commissioner Mike Sabel.
Also present: Kathy Diederich, Taycheedah Town Treasurer; and Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.

The meeting was called to order at 5:07 p.m.

Approval of minutes of the last meeting:

Sig Tomkalski motioned to accept the minutes of the January 28th, 2010 meeting, seconded by Franz Schmitz. Motion carried unanimously by voice vote.

Winnebago Drive project:

Karen Schwengels has been attending weekly construction meetings. Ron Cunzenheim will re-join her in mid June when work begins on the Roosevelt Park bridge.

Work on the box culvert near Sandy Beach Road has been completed without any problems. TSD#1 received excellent cooperation from the contractors and the engineers. The contractors went above and beyond the minimum requirement established by the DOT at their expense. The State Inspector and the DNR were onsite routinely.

Shared sewer repair issues:

TSD#1 is experiencing a need to clean the filters more often presumably due to stormwater runoff from the spring thaw. Standby filters have been purchased.

An anchor for some type of post had penetrated the sewer main in the vicinity of the Park & Ride lot. The utility company refused to pay for the repair due to the fact that no one could prove which utility was responsible or the length of time that the anchor was there. TSD#1 decided not to cost-share the repair expense.


April 22nd, 2010 Joint Sanitary District Meeting 2.

During televising, TSD#1 also discovered that a utility pole had been driven partially through a sewer main located at Cty. K. Alliant paid for the cost of the repair.

The group briefly discussed membership in Digger’s Hotline. Each party has a staff person that does utility locating as needed.

Operations & Maintenance Agreement.

Quarterly billings:

Kathy Diederich explained the following process she applies when compiling the quarterly O&M bills:
• Analyze maintenance and inspection work logs to determine whether or not a shared expense,
• Summarize all labor costs in a spreadsheet,
• Analyze all invoices to determine if a shared expense
o Determine attributable lift station location,
o Classify as routine maintenance, repair or equipment breakdown,
o Analyze all utility bills to determine attributable lift station location,
o Incorporate all data in a spreadsheet,
• Collect flow data from the City and compile it into the spreadsheet.

There was a significant increase in invoicing during 2009 due to emergency response and subsequent repair of the Brookhaven lift station and applicable insurance reimbursements; and the system wide lift station upgrade project. The increased activity required more of Kathy’s time; which noticeably increased the cost of her services. All parties are being billed equally. She has been working toward delegating more of the work in order to reduce the overall cost. TSD#1 has also begun coding expenses indicating whether or not a shared expense. They have also expanded their chart of accounts in order to add more clarity.

The 2009 3rd and 4th quarter operation and maintenance bills have recently been released. The 2010 1st quarter bill should be coming soon.

The Winnebago Drive project has increased labor expenses during the 1st quarter that were due to the repeated need for locating services.

The 2010 1st quarter flows, as documented by the City of Fond du Lac, were reviewed.

TSD#1 lift station upgrades:

Installation is complete.

Thome Electric has been approved to do the remaining electrical modifications inside the wet wells. Thome’s quote is firm and will have no effect on the cost-share. The TSD#1 Commissioners disagreed as to whether or not the work has been completed at this time.

Sewer main televising:

TSD#1 has just completed a 3-year district-wide televising project. A number of leaks were discovered during the project. They will now work on the last of the needed repairs.

Great Lakes has determined that the main line is in good condition.

TSD#1 plans to do clear water home inspections looking for sump pump connections into the sewer.
April 22nd, 2010 Joint Sanitary District Meeting 3.

CSD has televised their entire system.

TSD#3 has just completed televising of a portion of their system.

It was reported that the City of Fond du Lac contracts with ICS for quarterly calibrating. Also, the City representative takes historic data with him when he does the monthly readings. If notices an odd reading, he will check the calibration on the spot.

OSG Executive Committee report:

The OSG may consider future educational sessions for its members.

It was reported that sooner or later the treatment plant will have to be modified to remove 90% of the phosphorus in the wastewater. Modifications/construction was estimated to cost $20,000,000. The City is in the process of working with the DNR to postpone forced modifications.

The OSG is expected to request phosphorus test results for each of the members.

Public comment:

None was presented.

Schedule the next meetings.

Thursday, July 22nd, 2010 TSD#3 will provide refreshments
Thursday, Oct. 28th, 2010 Taycheedah will provide refreshments
Thursday, Jan. 27th, 2011 TSD#1 will provide refreshments
Thursday, April 28th, 2011 CSD will provide refreshments
Thursday, July 28th, 2011 JSD will provide refreshments

Adjournment:

Sig Tomkalski motioned to adjourn at 5:59 p.m., seconded by Franz Schmitz. Motion carried unanimously by voice vote.




Attest:__________________________________
Brenda A. Schneider
Taycheedah Town Clerk




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