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Calumet Sanitary District, Town of Fond du Lac Sanitary District #2, Johnsburg Sanitary District,, Taycheedah Sanitary District #1, Taycheedah Sanita
Thursday, July 22 2010
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Quarterly Joint Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

• Approval of the minutes of the April 22nd, 2010 meeting.
• Winnebago Drive bridge project:
o Status report of the project,
o Construction inspections.
• Shared sewer repair issues.
• City of Fond du Lac’s request to coordinate meter station keys.
• Sewer User Ordinance compatibility.
• Sump pump connections/home inspections.
• Operation & Maintenance Agreements:
o Quarterly bills,
o District flow volumes,
o Sewer main televising/repairs.
• Disputed Taycheedah Sanitary District #1 operation and maintenance charges from 3rd and 4th quarter 2009 and 1st quarter 2010.
• Town of Fond du Lac Sanitary District #2’s monetary adjustment for operation and maintenance expenses from 2003-2005.
• OSG Executive Committee report.
• Recent changes to phosphorus discharge limits.
• Public comment.
• Adjournment.

Brenda A. Schneider
District Recording Secretary

Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1, Taycheedah Sanitary District No. 3 and the Taycheedah Town Board met on Thursday, July 22nd, 2010, at 5:00 p.m., at the Taycheedah Town Hall.

Members present were:
Calumet Sanitary District (CSD): President Dick Wehner and Commissioners Alice Lemke and Dave Burg.
Fond du Lac Sanitary District No. 2 (FdL#2): Absent were: President Brian Balson and Commissioners Bob Giese and Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioner Ken Schneider. Absent: Commissioner Dennis Lefeber.
Taycheedah Town Board: Absent were Chairman Jerry Guelig and Supervisors Tim Simon, Jim Rosenthal, Clarence Kraus, and Mike Wirtz.
Taycheedah Sanitary District No. 1 (TSD#1): President Sig Tomkalski and Commissioners Karen Schwengels and Dennis Thome.
Taycheedah Sanitary District No. 3 (TSD#3): President Bill Gius and Commissioner John Rickert. Absent: Commissioner Mike Sabel.
Also present: Kathy Diederich, Taycheedah Town Treasurer; and Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.

The meeting was called to order at 5:05 p.m.

Approval of minutes of the last meeting:

Franz Schmitz motioned to accept the minutes of the April 22nd, 2010 meeting as presented, seconded by Sig Tomkalski. Motion carried unanimously by voice vote.

Winnebago Drive project.

Karen Schwengels has been monitoring the project daily. She gave the following status report:
• AT&T bored through the lateral at Roosevelt Park. The repair has been completed.
• There are drainage issues in the area.
• Alliant’s power poles are over the sewer line. TSD#1 is requesting the poles be re-located.
• The emergency pump is in place.
• The southeast bridge pilings are in place.
• The southwest pilings will be closer to the sewer line. It is expected they will be bored sometime around August 6th.
• The work crews have been considerate and accommodating.

Shared sewer repair issues:

TSD#1 is beginning work on installation of a new wet well at the Winnebago Drive lift station and manhole repairs are planned due to televising reports.




July 22nd, 2010 Joint Sanitary District Meeting 2.

City of Fond du Lac’s request to coordinate meter station keys.

The employee from the City's wastewater collection system who reads the flow meters monthly has requested coordination of the keys for all the metering stations on the east side. He would like to reduce to one or two keys. Citing safety and security concerns, Bill Gius moved to not unify the keys, seconded by Karen Schwengels. Motion carried unanimously by voice vote.

Sewer User Ordinance Compatibility.

It was suggested that the districts design an ordinance that would be compatible and consistent from Calumet to TSD#1, and possibly beyond. The ordinance would address uniform home/sump pump inspections, uniform televising schedules and uniform maintenance plans. Further discussion is expected during the October meeting.

All the districts will provide their ordinance to be posted on the Town of Taycheedah website.

Sump Pump Connections/Home Inspections.

Calumet inspected their entire district about two years ago.

TSD#3 and Johnsburg expect to start their inspections this year. Both parties are planning to inspect 20% of the homes per year.

John Rickert, TSD#3 Commissioner and Wastewater Treatment Plant employee, gave the following presentation regarding inspections:

• The inspector needs to appear respectable and present proper ID.
• He suggested inspection teams of two persons; one to do the inspection and the other to complete the report.
• The inspectors need to check the following items:
o Verify cistern downspouts are capped.
o No flexible pipe, Ts or valves; however, one 2-3” rubber boot is allowed.
o Dye test roof drains.
o No de-watering troughs.
o Check downspouts and gutters.
o Check yard drains.
o Check the number of pipes vs. drains in the sump pump pits.
o Check for a cement bottom in the sump pump pits.
o The City gives 30 days to correct a violation. He recommends taking photos.
• Documented reports of routine manhole inspections need to be completed.
• Chimney seals/cretex boots are required by City ordinance for all new construction.

Operations & Maintenance Agreement.

Quarterly billings:

The 2nd quarter, 2010, O&M bills will be disbursed soon. Each district’s flows are a part of each billing.





July 22nd, 2010 Joint Sanitary District Meeting 3.

Disputed Taycheedah Sanitary District #1 operation and maintenance charges from 3rd and 4th quarter 2009 and 1st quarter 2010.

TSD#3 disputed some of the components of the 3rd and 4th quarter, 2009, and the 1st quarter, 2010, bills. Their disputes were explained.

Town of Fond du Lac Sanitary District #2’s monetary adjustment for operation and maintenance expenses from 2003-2005.

FDL#2 was not represented at the meeting.

Bills were submitted to TSD#1 pursuant to their agreement. FDL#2 will be asked to attend a meeting with TSD#1 to provide an explanation.

OSG Executive Committee report.

The semi-annual meeting of the membership will be conducted on September 16th.

Recent changes to phosphorus discharge limits.

State officials adopted sweeping regulations on June 23rd that are expected to control phosphorus pollution. The change in regulations will force additional modifications to the City of Fond du Lac Wastewater Treatment Plant. The financial impact to the districts is unknown at this time.

Public comment:

None was presented.

Schedule the next meetings.

Thursday, Oct. 28th, 2010 Taycheedah will provide refreshments
Thursday, Jan. 27th, 2011 TSD#1 will provide refreshments
Thursday, April 28th, 2011 CSD will provide refreshments
Thursday, July 28th, 2011 JSD will provide refreshments
Thursday, Oct. 27th, 2011 TSD#3 will provide refreshments

Adjournment:

Sig Tomkalski motioned to adjourn at 6:34 p.m., seconded by Dave Burg. Motion carried unanimously by voice vote.




Attest:__________________________________
Brenda A. Schneider
Town of Taycheedah Clerk




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