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Taycheedah Sanitary District No. 3-St. Peter Area Sanitary District
Wednesday, September 22 2010
TIME: 4:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.

Pledge of Allegiance.
Approval of the minutes of the 8/18/10 meeting.

Presentation.
Gremmer & Associates will present information pertaining to their engineering/inspection services.

Presentation.
Kathy Diederich, Schenck Business Solutions, will present a financial review of the District.

Sewer System Maintenance Report.
Consideration and possible action regarding maintenance and operational issues.

Unfinished Business:
1) Discuss completing the remaining issues that pertain to the construction of the sewer collection system.
a. Wehner easement.
2) Discuss changing District legal counsel.
3) Discuss changing District engineering firms.

New Business:
1) Consideration and possible amendment of the District’s Sewer Use Ordinance to establish a fee for the processing of checks returned due to Insufficient Funds.
2) Discuss Fond du Lac Sanitary District No. 2’s true-up bill for operation and maintenance expenses from 2003-2005.
3) Approval of bills.
4) Discuss investments.

Public comments and questions pertaining to District business.

Adjournment.

Brenda A. Schneider
Recording Secretary



Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224


MINUTES


The Taycheedah Sanitary District No. 3-St. Peter Area Commission met on Wednesday, September 22nd, 2010, at 4:00 p.m., at the Taycheedah Town Hall, for the purpose of conducting their September monthly meeting. Members present: President Bill Gius and Commissioner John Rickert; and Recording Secretary Brenda Schneider. Absent: Commissioner Mike Sabel. Also present were Karen Schwengels, Taycheedah Sanitary District No. 1 Commissioner and representatives of Grimmer & Associates.

Call to order. President Gius called the meeting to order at 4:09 p.m.

Pledge of Allegiance. The Pledge of Allegiance was recited.

Approval of minutes. John Rickert moved to approve the minutes of the 8/18/10 meeting, seconded by Bill Gius. Motion carried (2-0-1 absent).

Presentation.
Gremmer & Associates will present information pertaining to their engineering/inspection services.
Tom Lanser, President; Jeffrey Chvasta, PE; and Keith Lueck, representing Gremmer & Associates, were in attendance.
• Gremmer has an office in Fond du Lac and in Stevens Point.
• The company is owned by four engineers.
• They do not have a marketing staff; which reduces their overhead. Thus offering a cost-effective and economical option for potential clients.
• They are capable of providing survey, design and construction inspection services.
• They have experience in the transportation and municipal fields.
• They have done work for the City of Fond du Lac, City of Ripon, Empire Sanitary District and Town of Fond du Lac.
• Their prime focus is sewer construction; however, they would subcontract for lift station inspection due to limited expertise.
• They have a standard fee structure. Each project is handled by the most responsible and appropriate staff member at the most cost-effective rate.
• Estimates can be given on a task-to task basis with a defined scope of work.
• Development reviews are usually on a time and materials basis.
• They are willing to “donate” time to get up-to-speed during the wintertime.

Presentation.
Kathy Diederich, Schenck Business Solutions, will present a financial review of the District.
Ms. Diederich projects a need to increase the user charge rate in order to cover operation costs and debt payments; primarily due to the debt payment for the upgrade to the wastewater treatment plant.
The Commission would prefer to have a formal review of the District’s financial position in lieu of an audit. Kathy has attempted to make contact with the District’s lender to verify that a review would be acceptable.
Kathy would like to expand the District’s chart of accounts and do more detailed strategic planning.

Sewer System Maintenance Report.
Consideration and possible action regarding maintenance and operational issues.
The grinder pump at Everson’s was pulled. The pump was tested. The pump was operating at very low pressure/volume. Another pump was installed. Bud Sabel, Maintenance Technician, took the old pump to WW Electric for analysis. It was noted that the pump ran for an excessive number of hours.

Unfinished Business:
1. Discuss completing remaining issues that pertain to the construction of the sewer collection system.
a. Wehner easement. The District’s legal counsel had the issue in process. Attorney Sharpe will no longer be able to see this matter to completion.
September 22nd, 2010 Taycheedah Sanitary District No. 3 2. Monthly Meeting


2. Discuss changing legal counsel. Bill Gius will research another recommendation.
3. Discuss changing engineering firms. The Commission met with Gremmer & Associates. JE Arthur will be asked to give presentation at the next meeting.

New Business:
1. Consideration and possible amendment of the District’s Sewer Use Ordinance to establish a fee for the processing of checks returned due to insufficient funds. Bill Gius motioned to amend Section 6.3, Billing Rule, of the District’s Sewer Use Ordinance, by establishing a $50.00 charge for accounts paid with a check returned to the District due to insufficient funds, seconded by John Rickert. Motion carried (2-0-1 absent).
2. Discuss Fond du Lac Sanitary District No. 2’s true-up bill for operation and maintenance expenses from 2003-2005. Nothing further to discuss at this time.
3. Approval of bills. Bill Gius motioned to approve the bills (order nos. 82-86) totaling $860.71, and to authorized the following:
• Transfer of $850.00 from the Operations/User Charge Account to the regular checking account,
• Transfer $18,952.61 from the Operations/User Charge Account to the Debt Service Account, and
• Transfer $980.31 from the Operation/User Charge Account to the Reserve for Replacement Account.
The motion was seconded by John Rickert. Motion carried (2-0-1 absent).
4. Discuss investments. Currently, the Bank of Fond du Lac is offering the most attractive rates on CD investments. Their rate are 1.65% for 12 months and 2.1% for 24 months. Some banks are offering government bonds that have averaged more than 4%. Bill Gius motioned to further investigate bond investment and the level of risk with a review by Schenck, seconded by John Rickert. Motion carried (2-0-1 absent).

Public Comment. None was presented.

Adjournment. President Gius motioned to adjourn the meeting adjourned at 5:08 p.m., seconded by John Rickert. Motion carried (2-0-1 absent).


Attest:__________________________________________
Brenda A. Schneider
District Recording Secretary




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