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Calumet Sanitary District, Town of Fond du Lac Sanitary District #2, Johnsburg Sanitary District,, Taycheedah Sanitary District #1, Taycheedah Sanita
Thursday, October 28 2010
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Quarterly Joint Business Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

• Approval of the minutes of the July 22nd, 2010 meeting.
• Winnebago Drive bridge project:
o Status report of the project.
o Construction inspections.
• Shared sewer repair issues.
• Sewer User Ordinance compatibility:
o Table of Contents.
o Conducting and Reporting Home Inspections.
o System Maintenance Plans.
o Televising Goals.
• Sump pump connections/home inspections.
• Operation & Maintenance Agreements:
o Quarterly bills.
o District flow volumes.
• Town of Fond du Lac Sanitary District #2’s monetary adjustment for operation and maintenance expenses from 2003-2005.
• OSG Executive Committee report:
o Internet Access to Telemetry Reporting.
o Financial Reporting.
• Phosphorus discharge limits.
• Public comment.
• Adjournment.

Brenda A. Schneider
District Recording Secretary

Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1, Taycheedah Sanitary District No. 3 and the Taycheedah Town Board met on Thursday, October 28th, 2010, at 5:00 p.m., at the Taycheedah Town Hall.

Members present were:
Calumet Sanitary District (CSD): President Dick Wehner and Commissioners Alice Lemke and Dave Burg.
Fond du Lac Sanitary District No. 2 (FdL#2): Absent were: President Brian Balson and Commissioners Bob Giese and Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioners Ken Schneider and Dennis Lefeber.
Taycheedah Town Board: Absent were Chairman Jerry Guelig and Supervisors Tim Simon, Jim Rosenthal, Clarence Kraus, and Mike Wirtz.
Taycheedah Sanitary District No. 1 (TSD#1): President Dennis Thome and Commissioners Karen Schwengels and Mike Nett.
Taycheedah Sanitary District No. 3 (TSD#3): President Bill Gius and Commissioner John Rickert. Absent: Commissioner Mike Sabel.
Also present: Kathy Diederich, Taycheedah Town Treasurer; and Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.

The meeting was called to order at 5:08 p.m.

Approval of minutes of the last meeting:

Franz Schmitz motioned to accept the minutes of the July 22nd, 2010 meeting, with a clarification that City employee who read the meters works for the City’s wastewater collection system, seconded by Dick Wehner. Motion carried unanimously by voice vote.

Winnebago Drive project.

Karen Schwengels has been monitoring the project. She gave the following status report:
• Winnebago Drive should be open by the weekend.
• Ron Cunzenheim has been in contact with the DOT regarding televising. TSD#1 hopes to have it done by 11/10/10. Great Lakes will do the work as soon as they can relocate.
• Manholes have been adjusted and checked. The DOT will bill TSD#1 within 6-12 months for manhole adjustments.
• Drainage issues with the ditch by the lift station have been resolved.
• The curbing was cut for separate access to the lift station.
• The only issue not yet resolved is the location of Alliant’s power poles over the sewer main. TSD#1 intends to pursue the matter after the project is completed.
• Ms. Schwengels commended Ron Cunzenheim for his work on behalf of the districts and the workers/contractors who worked diligently to protect the sewer system.

Shared sewer repair issues:

TSD#1 has noticed manhole deterioration from Johnsburg Road to Fisherman’s Road. The affected area is 4-6 feet at the bottom. It was probably caused by Hydrogen sulfite gas created in the force main. The manholes may need lining in the future. TSD#1 will continue to monitor the manholes.
October 28th, 2010 Joint Sanitary District Meeting 2.

Sewer User Ordinance Compatibility.

It was suggested that the districts design an ordinance that would be compatible and consistent from Calumet to TSD#1, and possibly beyond. The ordinance would address uniform home/sump pump inspections, uniform televising schedules and uniform maintenance plans. The City also created some new ordinance requirements that could be incorporated.

All the districts’ ordinances have been posted on the Town of Taycheedah website.

Karen Schwengels moved to form a sub-committee comprised of the president of each district for the purpose of comparing ordinances and to report their findings to the group, seconded by John Rickert. Motion carried by voice vote.

Conducting and Reporting Home Inspections.

The City of Fond du Lac inspected homes 15 years ago. They are now in the process of re-inspecting them.

Calumet inspected their entire district about two years ago.

TSD#3 and Johnsburg expect to start their inspections this year. Both parties are planning to inspect 20% of the homes per year.

The group discussed who performs the inspections and their rate of compensation. They also discussed enforcement.

System Maintenance Plans.

Uniform maintenance plans have been shared with all districts. Most of the districts have adopted the plans.

TSD#1 plans to compile running logs for each manhole, lift station and generator.

Televising Goals/Joint Bidding Efforts.

The districts discussed creating a joint bidding effort. TSD#1 plans to televise 8,000 feet of sewer, TSD#3 may do some televising and CSD plans to line more manholes.

Operations & Maintenance Agreements.

Quarterly billings:

TSD#3 disputed some of the components of the 3rd and 4th quarter, 2009, and the 1st quarter, 2010, bills. TSD#1 removed some of the objected charges and the bills were adjusted accordingly.

The 2nd quarter 2010 bills will be compiled and dispersed to all of the district for review in late November/December. Feedback needs to be directed to TSD#1. Kathy Diederich will then finalize the bills.

Beginning with the January, 2011, joint meeting, quarterly, O&M bills will be reviewed by the group. Objections will need to be raised during the meeting. After review by the group, Kathy Diederich will finalize and disperse the bills.





October 28th, 2010 Joint Sanitary District Meeting 3.

Town of Fond du Lac Sanitary District #2’s monetary adjustment for operation and maintenance expenses from 2003-2005.

FDL#2 submitted to TSD#1 $17,672.45 in O&M bills for the period of 2003-2005, pursuant to their agreement. TSD#1 met with FDL#2. They agreed to pay $10,000 this year and the balance in 2011. TSD#1 reported that several issues caused the extreme delay in billing.

OSG Executive Committee report.

Providing internet access to telemetry reports was approved by the membership at the semi-annual meeting.

Recent changes to phosphorus discharge limits.

State officials adopted sweeping regulations on June 23rd that are expected to control phosphorus pollution. The change in regulations will force additional modifications to the City of Fond du Lac Wastewater Treatment Plant. The financial impact to the districts is unknown at this time.

The group is awaiting information regarding the level of phosphorus in the wastewater from our districts.

Public comment:

It was explained that Sig Tomkalski resigned from his position with TSD#1. The Town Board appointed Mike Nett to fulfill Mr. Tomkalski’s term of office.

Schedule the next meetings.

Thursday, Jan. 27th, 2011 TSD#1 will provide refreshments
Thursday, April 28th, 2011 CSD will provide refreshments
Thursday, July 28th, 2011 JSD will provide refreshments
Thursday, Oct. 27th, 2011 TSD#3 will provide refreshments
Thursday, Jan. 26th, 2012 Taycheedah will provide refreshments
Thursday, April 26th, 2012 TSD#1 will provide refreshments
Thursday, July 26th, 2012 CSD will provide refreshments
Thursday, Oct. 25th, 2012 JSD will provide refreshments

Adjournment:

Dick Wehner motioned to adjourn at 6:40 p.m., seconded by Bill Gius. Motion carried unanimously by voice vote.




Attest:__________________________________
Brenda A. Schneider
Town of Taycheedah Clerk




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