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Calumet San. Dist., Town of Fond du Lac San. Dist. #2, Johnsburg San. Dist., Taycheedah San. Dist., #1, Taycheedah San. Dist. #3, & Taycheedah Town Bo
Thursday, January 27 2011
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Business Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

• Approval of the minutes of the October 28th, 2010 meeting.
• Winnebago Drive bridge project:
o Project completion report.
• Shared sewer repair issues.
• Sewer User Ordinance compatibility:
o Table of Contents.
o Conducting and Reporting Home Inspections.
o System Maintenance Plans.
o Televising Goals.
• Sump pump connections/home inspections.
• Operation & Maintenance Agreements:
o Review bills for 4th qt., 2010.
• Town of Fond du Lac Sanitary District #2:
o Operation and maintenance expenses from 2003-2005,
o Discuss proposed revisions to the O&M Agreement between Town of Fond du Lac Sanitary District #2 and Taycheedah Sanitary District #1.
• OSG Executive Committee report.
• Phosphorus discharge limits.
• Public comment.
• Adjournment.

Brenda A. Schneider
District Recording Secretary

Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

January 27th, 2011 Calumet Sanitary District 1.
Fond du Lac Sanitary District No. 2
Johnsburg Sanitary District
Taycheedah Sanitary District No. 1
Taycheedah Sanitary District No. 3
Taycheedah Town Board



A meeting of representative of the Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1, Taycheedah Sanitary District No. 3 and the Taycheedah Town Board was conducted on Thursday, January 27th, 2011, at 5:00 p.m., at the Taycheedah Town Hall.

Members present were:
Calumet Sanitary District (CSD): President Dick Wehner and Commissioners Alice Lemke and Dave Burg.
Fond du Lac Sanitary District No. 2 (FdL#2): Absent were: President Brian Balson and Commissioners Bob Giese and Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioner Ken Schneider. Absent was Commissioner Dennis Lefeber.
Taycheedah Town Board: Absent were Chairman Jerry Guelig and Supervisors Tim Simon, Jim Rosenthal, Clarence Kraus, and Mike Wirtz.
Taycheedah Sanitary District No. 1 (TSD#1): Commissioners Karen Schwengels and Mike Nett. Absent was President Dennis Thome.
Taycheedah Sanitary District No. 3 (TSD#3): President Bill Gius and Commissioner John Rickert. Absent: Commissioner Mike Sabel.
Also present: Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3; and Ron Cunzenheim, REC Engineering.



The meeting was called to order at 5:12 p.m.

Approval of minutes of the last meeting:

Dick Wehner motioned to accept the minutes of the October 28th, 2010 meeting, seconded by John Rickert. Motion carried unanimously by voice vote.

Winnebago Drive project.

Report presented by Ron Cunzenheim, REC Engineering.
• Karen Schwengels has done an excellent job of monitoring the project.
• Late in the planning process, the State made accommodations to the plans in order to avoid any impact to the force main. The State still had it screwed up in the field. The bridge has to be shifted to the side.
• The State plans called for a new drainage ditch. Due to the ditch, Alliant had to move their poles. The poles were moved prior to the start of the reconstruction project during the winter of 2009/2010. The poles are now located over the sewer line.

Alliant was informed of the problem very soon after the poles were moved. No one can find record of Alliant submitting a locate request to TSD#1 prior to moving the poles. Due to space limitation and other buried utilities, Alliant doesn’t know where to move them.

The distance from sewer pipe to the bottom of the poles is estimated to be no greater than six feet. Alliant is researching their options.


January 27th, 2011 Joint Sanitary District Meeting 2.


Motion by Dick Wehner, second by Karen Schwengels, to authorize Taycheedah Sanitary District No. 1 to retain legal counsel to resolve the issue regarding the depth of poles over the Winnebago Drive sanitary sewer collection system in the area where the poles are positioned over the sewer line, with the expressed intent that the districts assume no liability for any problems arising due to the location of Alliant’s poles and to issue a directive to Alliant to relocate the poles as soon as possible. Motion carried unanimously by voice vote.

• The televising of the reconstruction project area has been completed. Considerable debris was discovered and has since been removed.

Great Lakes TV & Seal spent a great deal of time removing the construction debris. Great Lakes was instructed to note this information, with the associated costs, on their report. TSD#1 intends to back-bill the DOT for the additional work required due to debris clean-up.

Motion by Dick Wehner, seconded by John Rickert, to reduce the reimbursement to the DOT for manhole adjustments made by the State’s contractor by an equivalent amount based upon the Great Lakes report yet to be received, for the additional costs associated with the debris removal and cleaning. Motion carried unanimously by voice vote.

Televising revealed no damage was done to the system.

• Anticipated shared O&M expenses related to the project included inspection time and mileage for Andy Karls and mileage expenses for Karen Schwengels. Karen noted that she walked 870 miles during the project. She also noted that her time will not be billed on O&M.

There will also be pro-rated charges for paint and stakes, manhole adjustments and televising.

Shared sewer repair issues:

TSD#1 noted the need to make extensive manhole repairs on CTH K and have noticed lateral leaks along Winnebago Drive. It was noted that these costs will be borne solely by TSD#1.

TSD#1 will inspect the Golf Course Drive manhole in the spring.

Ron Cunzenheim reported that he has researched the need for a secondary wet well at the Winnebago Drive lift station in the near future. The mains and pumps have been sized appropriately for anticipated flows. The pumps have to run frequently with short breaks in between due to the limitation of holding capacity in the wet well. Frequent pumping in short intervals will eventually ruin the new pumps. Mr. Cunzenheim recommends constructing the secondary wet well during the winter of 2011/2012. The initial cost estimates exceed $100,000.

The Brookhaven lift station may also need a secondary wet well.

Motion by Karen Schwengels, seconded by Franz Schmitz, that once TSD#1 receives information pertaining to the secondary wet well project, a special joint meeting of the sanitary districts will be held to review the project and gain authorization for said project. Motion carried unanimously by voice vote.

TSD#1 will continue to monitor the manholes on Hwy. 151 and Fisherman’s Road for deterioration due to hydrogen sulfide gas.

TSD#1 is in the process of compiling manhole inspection/reports/maintenance logs. They intend to compile the same information for each lift station. The districts will share their sample log forms.


January 27th, 2011 Joint Sanitary District Meeting 3.


Calumet Sanitary District is having problems with people flushing rags and debris down the sewer. The rags and debris cause damage to the pumps. The City of Fond du Lac ordinance allows for enforcement; which is incorporated by reference in all district ordinances.

Sewer User Ordinance Compatibility.

It was suggested that the districts design an ordinance that would be compatible and consistent from Calumet to TSD#1, and possibly beyond. The ordinance would address uniform home/sump pump inspections, uniform televising schedules and uniform maintenance plans. The City also created some new ordinance requirements that could be incorporated.

All the districts’ ordinances have been posted on the Town of Taycheedah website.

A sub-committee comprised of the president of each district was authorized for the purpose of comparing ordinances and to report their findings to the group. The sub-committee has yet to meet.

Conducting and Reporting Home Inspections.

Calumet inspected their entire district about two years ago. TSD#3 and JSD have decided to inspect 20% of their homes on an annual basis. Both districts began inspections in 2010. TSD#3 has inspected 16 homes and found four violations, with orders issued; and JSD has completed 25 inspections with an estimated 9 violations, with orders issued. TSD#1 intends to begin home inspections in 2011; also doing a percentage each year.

It was recommended that inspection teams of two people, not related to each specific district, handle the home inspections. There was discussion by the group of hiring independent people to do all the inspections for all four districts. This option may be explored further in the future.

It was also recommended that inspectors take photos of violations for their records.

Operations & Maintenance Agreements.

Quarterly billings:

The group reviewed the O&M bills for 2nd quarter and 3rd quarter, 2010. After discussion regarding several disputed items, TSD#1stated that they would re-evaluate and re-submit them to the districts. The districts asked that work logs be provided for payroll expenses.

Kathy Diederich will be asked to send Calumet Sanitary District revised bills for 2009 3rd, and 4th quarters and 2010 1st quarter bills based upon adjustments made to the originally submitted bills. It was noted that CSD paid based upon the original bills and are therefore owed a credit by TSD#1. JSD is also owed a credit for all three quarters.

Town of Fond du Lac Sanitary District #2’s monetary adjustment for operation and maintenance expenses from 2003-2005.

FDL#2 submitted to TSD#1 $17,672.45 in O&M bills for the period of 2003-2005, pursuant to their agreement. TSD#1 met with FDL#2. They agreed to pay $10,000 in 2010 and the balance in 2011. TSD#1 reported that several issues caused the extreme delay in billing.

TSD#1 is in the process of updating their O&M Agreement with FDL#2. Karen Schwengels distributed copies of the draft Agreement. She is collecting suggested revisions.


January 27th, 2011 Joint Sanitary District Meeting 4.


OSG Executive Committee report.

Providing internet access to telemetry reports was approved by the membership at Fall 2010 semi-annual meeting.

Phosphorus discharge limits.

Ron Cunzenheim has reviewed the City’s monthly sample information from 2007-2010. He finds the level of phosphorus from the districts to be at normal levels.

The Technical Standards Committee has had initial discussion of analyzing significant phosphorus contributors.

Mr. Cunzenheim will review other test results in the future.


Public comment:

None was presented.

Schedule the next meetings.

Thursday, April 28th, 2011 CSD will provide refreshments
Thursday, July 28th, 2011 JSD will provide refreshments
Thursday, Oct. 27th, 2011 TSD#3 will provide refreshments
Thursday, Jan. 26th, 2012 Taycheedah will provide refreshments
Thursday, April 26th, 2012 TSD#1 will provide refreshments
Thursday, July 26th, 2012 CSD will provide refreshments
Thursday, Oct. 25th, 2012 JSD will provide refreshments

Adjournment:

Bill Gius motioned to adjourn at 7:45 p.m., seconded by Dick Wehner. Motion carried unanimously by voice vote.




Attest:__________________________________
Brenda A. Schneider
Town of Taycheedah Clerk




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