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Johnsburg Sanitary District
Tuesday, February 1 2011
TIME: 10:00 a.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

1. Call to order.
2. Approval of minutes of the 1/4/11 meeting.
3. Insurance review with Mike Immel, Rural Mutual Insurance, Co.
4. Discuss operational issues.
5. Consideration and possible acceptance of a revised Letter of Understanding submitted by Village Accounting for services rendered 2010. Original version approved on February 2nd, 2010.
6. Consideration and possible acceptance of a Letter of Understanding for service to be rendered in 2011.
7. Consideration and possible affirmation of the Agreement for the Allocation of Capital Costs Between Johnsburg Sanitary District, Sanitary District No. 1 of the Town of Taycheedah and Sanitary District No. 2 of the Town of Fond du Lac. Originally approved on July 7, 2009.
8. Approval of District bills.
9. Schedule the next meeting.
10. Commissioners’ reports and comments.
11. Adjournment.


Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Johnsburg Sanitary District Commission met on Tuesday, February 1st, 2011, for the purpose of conducting their February monthly meeting. Members present were President Franz Schmitz (tardy) and Commissioners Ken Schneider and Dennis Lefeber and Recording Secretary Brenda Schneider. Also present was Mike Immel, Rural Mutual Insurance Company.
1. Call to order. Commissioner Lefeber called the meeting to order at 10:09 a.m.
2. Approval of minutes of the 1/4/11 meeting. Ken Schneider motioned to approve the minutes of the 2/1/11 meeting, seconded by Dennis Lefeber. Motion carried (2-0-1 absent).
3. Insurance review with Mike Immel, Rural Mutual Insurance, Co. Equipment replacement values are increased annually. There is a slight increase in premium. The District’s loss history consists of one claim for equipment repair. The District’s fidelity bond will renew in June, 2011.
4. Discuss operational issues. All aspects of the system are operating well at this time. President Schmitz arrived at this time.
5. Consideration and possible acceptance of a revised Letter of Understanding submitted by Village Accounting for services rendered 2010. Original version approved on February 2nd, 2010. A change in accounting standards requires a revision to the Letter of Understanding approved 2/2/2010. Ken Schneider motioned to approve the revised Letter of Understanding, seconded by Dennis Lefeber. Motion carried (3-0).
6. Consideration and possible acceptance of a Letter of Understanding submitted by Village Accounting for services to be rendered in 2011. The Commission postponed action until they can obtain clarification for work to be done at two different rates.
7. Consideration and possible affirmation of the Agreement for Allocation of Capital Costs Between Johnsburg Sanitary District, Sanitary District No. 1 of the Town of Taycheedah and Sanitary District No. 2 of the Town of Fond du Lac. Originally approved on July 7th, 2009. In 2009, the approved and executed Agreement, with payment, was submitted to Fond du Lac Sanitary District No. 2. Some time ago, it was reported that the checks were being stored in the safe at the attorney’s office. The checks were never cashed. FDL#2 failed to act on the Agreement and return an executed copy. The Commission postponed affirming the Agreement pending updated purchase information.
8. Approval of District bills. Dennis Lefeber motioned to approve the bills totaling $3,226.37 (order nos. 14-21), and to authorize the following transfers:
• $3,000.00 from the User Charge Account to the Regular Checking Account.
The motion was seconded by Ken Schneider. Motion carried (3-0).
9. Schedule the next meeting. The next regular monthly meeting will be on Tuesday, March 1st.
10. Commissioners’ reports and comments. The status of the loan supported by property tax was reviewed. The loan originally had a 20-year amortization with the last payment to be made in 2024. The Commission has consistently levied $28,000; which is more than the minimum payment plus applied all revenue from unanticipated connections in order to pay-off the loan sooner. The 12/31/10 principal balance was $34,954.75. At this time, it is anticipated that the 2011 levy will need to be no more than $7,000 plus accrued interest. It is also realistic that another new connection will be made this year which could pay-off the loan.
11. Adjournment. President Schmitz declared the meeting adjourned at 11:23 a.m.


Attest. ______________________________________
Brenda A. Schneider
District Recording Secretary




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Town of Taycheedah
Fond du Lac County, Wisconsin
info@townoftaycheedah.com

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