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Taycheedah Sanitary District #1
Monday, February 28 2011
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of January 10, 2011 Budget Meeting Minutes
Approval of January 10, 2011 Special Meeting Minutes
Approval of January 24, 2011 Regular Business Meeting Minutes
Public Comment – TSD No. 1 Sanitary District Business

Regular Business
Financial Report – Schenck SC
Approve bills/sign checks
Inspector’s Report
Maintenance Report
Administrative Clerk’s Report
Permit applications – Consideration and possible action:

Unfinished Business
1. Update of televising/cameraing of TSD#1 sanitary lines and some laterals.
2. Budget Workshop on January 10, 2011.
3. Proposed changes to the initial draft of the new contract between TFDL SD #2 and TSD#1.
4. Adoption of 2011 TSD#1 Budget.
5. Discussion and possible action on Digger’s Hotline.

New Business
1. Discussion and possible action of reactivation of abandoned properties.
2. Discussion and possible action of wage increases for Inspector and Maintenance personnel.
3. Discussion and possible action for disbursement of home inspection report forms, remediation forms, door hangers, and informational handout.
4. Discussion and possible action of donation to the Calumet Fire Dept. for the water used from the Zahn hydrant.
5. Discussion and possible action of purchase of a sewer camera to be used by the Inspector to check laterals.

Date and Time of Next Meeting: March 28, 2011 at 5:00P.M.

Adjournment


Dennis Thome – Interim President
Town of Taycheedah Sanitary District No. 1



Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES


Call to Order
Meeting was called to order by D. Thome at 5:00 P.M.
Present: Commissioners: M. Nett, K. Schwengels, D. Thome
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: D. Weber
Schenck SC: K. Diederich

Approval of Agenda
Motion: by K. Schwengels, second by M. Nett to approve the agenda.
Vote: Ayes: 3, Opposed: 0 – Motion carried.


Approval of January 10, 2011 Budget Meeting Minutes
Motion: by K. Schwengels, second by D. Thome to approve the January 10, 2011, Budget Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 – Motion carried.


Approval of January 10, 2011 Special Meeting Minutes
Motion: by K. Schwengels, second by M. Nett to approve the January 10, 2010 Special Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

Approval of January 24, 2011 Regular Business Meeting Minutes
Motion: by K. Schwengels, second by M. Nett to approve the January 24, 2011 Regular Business Meeting Minutes. Comment by M. Nett: M. Nett’s conversation with R. Cunzenheim. There was no need to hold a workshop meeting to prepare for the meeting on February 28 with the business owners.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

Public Comment – TSD No. 1 Sanitary District Business – None to be reported
In attendance: J. Voight, N8278 Deadwood Point Beach, Fond du Lac, WI 54937

REGULAR BUSINESS

Financial Report – Schenck SC
• Financial reports and statements were reviewed.
• Discussion was held regarding O & M costs pertaining to the Inspector and Maintenance personnel’s logs, Energenecs Service Agreement requiring more detail, and the Gladstone liftstation painting, which would be depreciated and broke down accordingly per share.
• K. Schwengels requested to table Merc Marine’s payment for the repairs on Hwy UU until after the contract has been reviewed.
• K. Diederich reported approximately 80 percent of the delinquent accounts have paid the assessment placed on their property tax bill.
• A bill from Pat Mand for work performed on Cty Hwy UU and Ledge Road was discussed. A. Karls stated Merc Marine should not be charged for this bill.
• Business customer billing was discussed and a charge of $6.39 per thousand gallons was presented. Costs would be updated annually.

Regular Business Meeting
February 28, 2011
Page 2


Approve bills/sign checks
Motion: by D. Thome, second by M. Nett to approve bills and sign checks.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

Inspector’s Report – A. Karls
• A. Karls reported on inspection activities during the month of February 2011; a copy of the detailed log of his inspection activities is on file.
• A. Karls reported on the activity at S. Alsteen’s residence at N7307 Winnebago Drive. Three areas of repair were required. It was suggested P. Mand, who assisted, write a thorough analysis of the events and submit more itemized invoices for billing purposes. K. Schwengels requested there be more information acquired from Alliant and the TSD#1 records be searched to see if any mud has been found in the pipe. Pictures and sections of pipe were kept by K. Schwengels.
• K. Schwengels requested A. Karls obtain more information on the new businesses in the district.

Maintenance Report – D. Weber
• D. Weber reported on maintenance activities during the month of February 2011; a copy of the detailed log of his maintenance activities is on file.
• D. Weber stated false alarms have decreased due to replacement of filters and maintenance that has been performed.

Administrative Clerk’s Report
• P. Yohann distributed a copy of the latest meter readings and reported on the new customers in the district.
• Certificates of Insurance were received from Abler Tree Co. and Pat Mand Boring & Trenching.
• Bond certificate was received from The Horton Group.
• K. Schwengels requested P. Yohann obtain a digital camera.

Permit applications – Consideration and possible action: None to be reported


UNFINISHED BUSINESS

Update of Televising/Cameraing of TSD#1 Sanitary Lines and Some Laterals
D. Thome and K. Schwengels reported the discussion held at the Special Meeting held at 3:00 to M. Nett, which involved the need to prioritize the areas that need to be addressed and that the information will be relayed to R. Cunzenheim to be bid upon.

Budget Workshop on January 10, 2011
Discussion was held after reviewing the projections and documents.

Proposed Changes to the Initial Draft of the New Contract Between TFDL SD#2 and TSD#1
K. Schwengels reported TFDL SD#2’s meeting was tonight and expects the contract to be approved. A copy will be forwarded to M. DeVries upon approval.

Adoption of 2011 TSD#1 Budget
Motion: by K. Schwengels, second by D. Thome to adopt the 2011 TSD#1 Budget as revised.
Vote: Ayes: 3, Opposed: 0 – Motion carried.



Regular Business Meeting
February 28, 2011
Page 3


Discussion and Possible Action on Digger’s Hotline
M. Nett reported on the fees and requirements of the program. He is willing to work on the project in conjunction with A. Karls.
Motion: by K. Schwengels, second by M. Nett to accept Digger’s Hotline.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

NEW BUSINESS

Discussion and Possible Action of Reactivation of Abandoned Properties
M. Nett reported on the property at N8490 Linden Beach owned by Jeffrey and Kathryn Scharf. The building has been demolished and the line has been capped. They are requesting they not be billed for the sewer usage but would pay the Debt Surcharge. After discussion K. Schwengels stated they need to request in writing their request for disconnection. P. Yohann is to look for disconnection information in the Minutes.

Discussion and Possible Action of Wage Increases for Inspector and Maintenance Personnel
After discussion it was decided to hold a special meeting at which time the topic would be discussed in closed session.

Discussion and Possible Action for Disbursement of Home Inspection Report Forms, Remediation Forms, Door Hangers, and Informational Handout
Discussion was held and decided to use the forms and documentation as provided.
Motion: by M. Nett, second by D. Thome M. Nett to use the forms made available to us.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

Discussion and Possible Action of Donation to the Town of Calumet Fire Dept. for the Water Used from the Zahn Hydrant
K. Schwengels requested a donation be sent for the use of the fire hydrant for jetting and flushing.
Motion: by D. Thome, second by M. Nett to give the Calumet Fire Dept. $400 for use of the fire hydrant on the Zahn property.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

Discussion and Possible Action of Purchase of a Sewer Camera to be Used by the Inspector to Check Laterals
D. Thome distributed information on a camera. It was decided A. Karls should pursue more information on selection of a camera.

Meeting Adjournment.
Motion: by M. Nett, second by K. Schwengels to adjourn.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

Adjournment. Meeting adjourned at 7:10 P.M.


Reminder - Next Regular Meeting: March 28, 2011 at 5:00 P.M.


Respectfully submitted by:
Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1
TOWN OF TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
TAYCHEEDAH TOWN HALL
MONDAY, FEBRUARY 28, 2011 – 5:00 P.M.


MOTIONS


Motion: by K. Schwengels, second by M. Nett to approve the agenda.
Vote: Ayes: 3, Opposed: 0 – Motion carried.


Motion: by K. Schwengels, second by D. Thome to approve the January 10, 2011, Budget Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 – Motion carried.


Motion: by K. Schwengels, second by M. Nett to approve the January 10, 2010 Special Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

Motion: by K. Schwengels, second by M. Nett to approve the January 24, 2011 Regular Business Meeting Minutes. Comment by M. Nett: M. Nett’s conversation with R. Cunzenheim: There was no need to hold a workshop meeting to prepare for the meeting on February 28 with the business owners.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

Motion: by D. Thome, second by M. Nett to approve bills and sign checks.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

Motion: by K. Schwengels, second by D. Thome to adopt the 2011 TSD#1 Budget as revised.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

Motion: by K. Schwengels, second by M. Nett to accept Digger’s Hotline.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

Motion: by M. Nett, second by D. Thome M. Nett to use the forms made available to us.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

Motion: by D. Thome, second by M. Nett to give the Town of Calumet Fire Dept. $400 for use of the fire hydrant on the Zahn property.
Vote: Ayes: 3, Opposed: 0 – Motion carried.

Motion: by M. Nett, second by K. Schwengels to adjourn.
Vote: Ayes: 3, Opposed: 0 – Motion carried.


Adjournment: Meeting adjourned at 7:10 P.M.






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