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Calumet Sanitary District, Town of Fond du Lac Sanitary District #2, Johnsburg Sanitary District,, Taycheedah Sanitary District #1, Taycheedah Sanita
Thursday, April 28 2011
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Business Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

• Approval of the minutes of the January 27th, 2011 meeting.
• Winnebago Drive bridge project:
o Status of utility pole locations.
o Shared O&M related expenses.
• Shared sewer repair issues.
• Sewer User Ordinance compatibility.
• Sump pump connections/home inspections.
• Operation & Maintenance Agreements:
o Discuss televising invoices dispersed by Taycheedah Sanitary District #1.
o Discuss status of previously disputed billings.
o Review bills for 4th qt., 2010.
• Town of Fond du Lac Sanitary District #2:
o Operation and maintenance expenses from 2003-2005,
o Discuss proposed revisions to the O&M Agreement between Town of Fond du Lac Sanitary District #2 and Taycheedah Sanitary District #1.
• OSG Executive Committee report.
o Online flow information.
• Phosphorus discharge limits.
• Public comment.
• Adjournment.


Brenda A. Schneider
District Recording Secretary

Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

A meeting of representative of the Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1, Taycheedah Sanitary District No. 3 and the Taycheedah Town Board was conducted on Thursday, April 28th, 2011, at 5:00 p.m., at the Taycheedah Town Hall.

Members present were:
Calumet Sanitary District (CSD): President Dick Wehner and Commissioners Alice Lemke and Dave Burg.
Fond du Lac Sanitary District No. 2 (FdL#2): Commissioner Bob Giese. Absent were: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioner Dennis Lefeber. Absent was Commissioner Ken Schneider.
Taycheedah Town Board: Absent were Chairman Jerry Guelig and Supervisors Tim Simon, Jim Rosenthal, Clarence Kraus, and Mike Wirtz.
Taycheedah Sanitary District No. 1 (TSD#1): President Dennis Thome and Commissioners Mike Nett and Jim Voight.
Taycheedah Sanitary District No. 3 (TSD#3): President Bill Gius and Commissioner John Rickert. Absent: Commissioner Mike Sabel.
Also present: Kathy Diederich, Schenck Business Solutions and Town of Taycheedah Treasurer; and Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.



The meeting was called to order at 5:10 p.m.

Approval of minutes of the last meeting:

Franz Schmitz motioned to approve the minutes of the January 27th, 2011 meeting, seconded by Dennis Thome. Motion carried unanimously by voice vote.

TSD#1’s newly elected Commission, Jim Voight, was introduced.

Winnebago Drive project.

Status of Utility Pole Locations. Report presented by Dennis Thome.
• Ron Cunzenheim, REC Engineering, and Marty DeVries, TSD#1’s attorney, have met with representatives of Alliant Energy.
• A letter from Attorney DeVries, dated March 18, 2011, was distributed. The letter reports that Alliant is willing to move most or all of the poles to a location about three feet from the curb.
• The Alliant representatives were instructed to submit their written proposal to TSD#1 within two weeks.
• Alliant’s written proposal has yet to be received.

Shared O&M related expenses.
• TSD#1 anticipates shared O&M expenses related to the project included inspection time and mileage for Andy Karls and mileage expenses for Karen Schwengels. There will also be pro-rated charges for paint and stakes, manhole adjustments and televising.

April 28, 2011 Joint Sanitary District 2.

• FDL#2 also anticipates pro-rated charges for manhole adjustments and televising. Televising revealed construction debris had fallen into the manholes. Great Lakes cleaned the mains. FDL#2 will work with Ron Cunzenheim for the submission of expenses related to the televising and cleaning of the sewer.

Town of Fond du Lac Sanitary District #2’:
Operation and maintenance expenses for 2003-2005. No discussion was given to this subject.

Discuss proposed revisions to the O&M Agreement between Town of Fond du Lac Sanitary District #2 and Taycheedah Sanitary District #1. Bob Giese presented TSD#1 with an executed version of the recently approved revised Agreement. Copies were distributed to all parties.

Shared sewer repair issues:

TSD#1 informed the group that they are in the process of obtaining bids for the replacement of four gate valves and two check valves at the Gladstone Beach lift station. The valves are believed to be original. They are no longer working. They plan to cost-shared the expense as a capital improvement based upon capacity owned at the following percentages: Calumet-55.243%, Johnsburg-14.701% and TSD#1-30.056%. TSD#1 will contact Calumet and Johnsburg before the project proceeds. TSD#1 stated no objection to adjusting the cost-share based upon the number of years using the system.

Ron Cunzenheim has been working on plans and cost estimates for the secondary wet well at the Winnebago Drive lift station. The biggest challenge is space limitations. The project may be postponed to 2012.

TSD#1 intends to share information with the others districts when cost-shared projects are planned or expected.

The Brookhaven lift station may also need a secondary wet well in the near future. Recent increased flows activated the high water alarm numerous times in a short period. The rushing wastewater impaired the proper functioning of the floats.

Sewer User Ordinance Compatibility.

It was suggested that the districts design an ordinance that would be compatible and consistent from Calumet to TSD#1, and possibly beyond. The ordinance would address uniform home/sump pump inspections, uniform televising schedules and uniform maintenance plans. The City also created some new ordinance requirements that could be incorporated.

All the districts’ ordinances have been posted on the Town of Taycheedah website.

A sub-committee comprised of the president of each district was authorized for the purpose of comparing ordinances and to report their findings to the group. The sub-committee has yet to meet.

Conducting and Reporting Home Inspections.

TSD#1 intends to begin home inspections in 2011, starting at the north end. They are working with Ron Cunzenheim on an RFP for lateral televising and repairs. Home inspections will be done simultaneously.

Dennis Thome distributed flow data for each district for the month of April. All district experienced an increase in flows between April 25th and 26th.

FDL#2 found a few open yard cleans outs during inspection.

Calumet inspected their entire district a few years ago. Based upon the flow data, they will consider doing it again.
April 28, 2011 Joint Sanitary District 3.

TSD#3 and JSD have decided to inspect 20% of their homes on an annual basis. Both districts began inspections in 2010. TSD#3 has inspected 16 homes and found four violations, with orders issued; and JSD has completed 25 inspections with an estimated 9 violations, with orders issued. TSD#3 intends to do more inspections in May.

The group discussed citation authority and penalties.

Dennis Lefeber and Bob Giese departed the meeting at this time.

Operations & Maintenance Agreements.

Discuss televising invoices dispersed by Taycheedah Sanitary District No. 1:
Invoices for partial reimbursement for televising were distributed a few weeks ago by TSD#1 to TSD#3, JSD and CSD. The invoices appear to be based upon number of parties, not capacity owned or flow. TSD#1 explained that it is difficult to apportion the costs of televising without metered flow at the Gladstone lift station or Brookhaven lift station. CSD did not object to the alternate method of allocation primarily due to the fact that the percentage by parties is nearly the same percentage as capacity owned. JSD did not object to the alternate method. TSD#3 did object on the basis that the O&M Agreement states operation and maintenance costs are shared based upon the percentage of flow at the south end of TSD#1.
TSD#1 intends to research and install meters at the Gladstone lift station and the Brookhaven lift station in order to eliminate future issues.
TSD#3 stated that the invoices should be recalculated based on capacity owned or south end flows.

An invoice was submitted to TSD#3 by TSD#1 for a percentage of repairs made to manholes on CTH UU/Ledge Road. The segment of sewer is used by Merc High Performance and approximately 25 customers of TSD#3. The invoice allocated 26% to Merc and 74% to TSD#1. TSD#3 was not credited for the reduced period of time using the system in comparison to Merc. TSD#1 asked TSD#3 to make an offer. No offer was given.

Bill Gius departed the meeting at this time.

Quarterly billings:
Discuss status of previously disputed billings:
TSD#1 made the following determinations regarding previously disputed bills:
Quarter ending March 31, 2010
Total Energy 1/18/10 oil pan heater, labor-gen tracker $341.39 valid
Energenecs, Inc Service Agreement $3,995.00 valid

Quarter ending June 30, 2010
Employee maintenance and inspection work logs will be included in the future
Great Lakes TV & Seal 4/30/10 televise and investigate lateral infiltration $926.70 removed
Pat Mand Boring 5/1/10 install 5 guard pipes at Winnebago and Gladstone $840.00 valid
Energenecs, Inc. 7/1/10 emergency service lack location and explanation $546.98 valid
Energenecs, Inc. 7/1/10 emergency service lack location and explanation $1,419.58 valid
Total Energy Systems 4/27/10 Oil change at Winnebago Dr. $697.00 valid
Total Energy Systems 4/27/10 Oil pan heater and repairs at Brookhaven $2,309.97 valid

Quarter ending September 30, 2010
Employee maintenance and inspection work logs will be included in the future
Energenecs, Inc 8/19/10 emergency service lack location and explanation $3,833.65 valid
Total Energy Systems 8/25/10 inspection $440.76 valid
Total Energy Systems 9/18/10 monitoring renewal $1,185.00 valid
REC Engineering 10/13/10 Winnebago Dr project $3,720.00 valid
REC Engineering 10/13/10 Misc. projects $1,440.00 excluded

April 28, 2011 Joint Sanitary District 4.

The bill for quarter ending June 30, 2010, will be re-calculated and distributed. It was noted that JSD has a credit of $368.88 and CSD also has a credit of an unknown amount.

Review bills for 4th quarter, 2010:

TSD#1 informed the districts that the following bills will be included in the quarter ended December 31, 2010 bill:
Spies Painting Painting at the Gladstone lift station $5,400.00
Energenecs Cabling and float at Gladstone $84.00
Energenecs service agreement renewal $3,995.00

No objections were raised by any of the districts.


TSD#1 informed the districts that the following bills will be included in the quarter ended March 31, 2011 bill:
Energenecs Element and filters $300.00
Total Energy Systems 71 point test of generators $817.76
Great Lakes televising bill for Winnebago Drive post-construction will be held pending DOT reimbursement.

No objections were raised by any of the districts.

OSG Executive Committee report.

Hourly flow information is now available via the internet on the Outlying Sewer Users Group website.

Phosphorus discharge limits.

Governor Walker recently proposed changes in phosphorus discharge. It is unknown at this time what impact the changes will have on the City Wastewater Treatment Plant.

Public comment:

None was presented.

Schedule the next meetings.

Thursday, April 28th, 2011 CSD will provide refreshments
Thursday, July 28th, 2011 JSD will provide refreshments
Thursday, Oct. 27th, 2011 TSD#3 will provide refreshments
Thursday, Jan. 26th, 2012 Taycheedah will provide refreshments
Thursday, April 26th, 2012 TSD#1 will provide refreshments
Thursday, July 26th, 2012 CSD will provide refreshments
Thursday, Oct. 25th, 2012 JSD will provide refreshments

Adjournment:

Dick Wehner moved to adjourn at 7:25 p.m., seconded by Dennis Thome. Motion carried unanimously by voice vote.


Attest:__________________________________
Brenda A. Schneider
Town of Taycheedah Clerk




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