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Taycheedah Sanitary District No. 1
Monday, April 25 2011
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of March 28, 2011 Regular Business Meeting Minutes
Public Comment – TSD No. 1 Sanitary District Business


Regular Business
Financial Report – Schenck SC
Approve bills/sign checks
Inspector’s Report
Maintenance Report
Administrative Clerk’s Report
Permit applications – Consideration and possible action:


Unfinished Business

1. Discussion and possible action on the Ordinance on “Abandonment of Existing Service.”
2. TSD#1 need for update--forms used by the Sanitary District.
3. Discussion and possible action of authority to perform inspections and repair work responsibilities – R. Cunzenheim.
4. Winnebago Drive project update – R. Cunzenheim.


New Business

1. Welcome to newly elected Commissioner James Voight.
2. Opening of valve replacement bids for Gladstone Lift Station.
3. Discussion and possible action on system map changes.

Date and Time of Next Meeting: May 23, 2011 at 5:00P.M.

Adjournment




Priscilla Yohann – Administrative Clerk
Town of Taycheedah Sanitary District No. 1


Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

Call to Order
Meeting was called to order by D. Thome at 5:02 P.M.
Present: Commissioners: M. Nett, D. Thome, J. Voight
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: D. Weber
REC Engineering: R. Cunzenheim
Schenck SC: K. Diederich

Approval of Agenda
Motion: by M. Nett, second by D. Thome to approve the agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of March 28, 2011 Regular Business Meeting Minutes
Motion: by M. Nett, second by D. Thome to approve the March 28, 2010 Regular Business Meeting Minutes.
Vote: Ayes: 2, Opposed: 0, Abstain: 1 - Motion carried. J. Voight did not attend the March Meeting.

Public Comment - TSD No. 1 Sanitary District Business
None to be reported.

REGULAR BUSINESS

Financial Report - Schenck SC
• Financial reports and statements were reviewed.
• Billing issues with Calumet, Johnsburg, and TSD#3 for outstanding O&M costs were discussed. R. Cunzenheim reported a dispute could be presented to the Technical Standards Committee for resolution and the next step would be arbitration.
• The Commissioners will meet prior to the Joint Business Meeting on April 28 at 4:00 PM to review outstanding bills.

Approve bills/sign checks
Motion: by D. Thome, second by J. Voight to approve bills and sign checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
• A. Karls reported on inspection activities during the month of April 2011; a copy of the detailed log of his inspection activities is on file.
• K. Schwengels and A. Karls inspected manholes on April 5.

Maintenance Report - D. Weber
• D. Weber reported on maintenance activities during the month of April 2011; a copy of the detailed log of his maintenance activities is on file.
• D. Weber met with R. Schneider of Town & Country regarding bidding on the replacement of valves.
• The gate valves need to be addressed. They are very difficult to operate. Total Energy suggested a 2-hour test.

Administrative Clerk's Report
• P. Yohann reported on a bankruptcy notice that was received. The outstanding fees will be added to their tax bill. Files were received from K. Schwengels and transferred to J. Voight. Contact information was updated and distributed. A Workers Compensation quote was received from Liberty Mutual. J. Voight will pursue obtaining a quote from a local insurer. The invoice for the work performed by Pat Mand at N7307 Winnebago Drive was forwarded to the property owners so that they may forward it to Alliant for reimbursement. A letter to customers for inspection in order to correct the inflow/infiltration problems was distributed for review.

Permit applications - Consideration and possible action: None to be reported


UNFINISHED BUSINESS

1. Discussion and possible action on the Ordinance on "Abandonment of Existing Service"
Discussion was held regarding the omission of a temporary disconnection provision. It was agreed to make the necessary changes to the Ordinances to include temporary disconnection. The Clerk will forward to the Commissioners changes for review.

2. TSD#1 need for update--forms used by the Sanitary District
M. Nett suggested a menu of items be on one form to cover the various requests of customers.
Motion: by M. Nett, second by D. Thome to update the form used by TSD1 to show Abandonment, Temporary Abandonment, and New Service, and Other with an Explanation of Service.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

3. Discussion and possible action of authority to perform inspections and repair work responsibilities - R. Cunzenheim.
Discussion was held regarding the inspection process, time involved, and information the contractor would require. A financial incentive for property owners to keep their appointment was discussed, and it was agreed to have it included on a second letter sent to the owners. Documentation of problems will need to be thorough and detailed. R. Cunzenheim will obtain quotes for the project.

4. Winnebago Drive project update - R. Cunzenheim.
M. DeVries and R. Cunzenheim after meeting with an Alliant representative, Alliant was to contact the county to receive permission to move the poles closer to the road. No response has been received. R. Cunzenheim will have M. DeVries contact Alliant.

NEW BUSINESS

1. Welcome to newly elected Commissioner James Voight.
D. Thome welcomed J. Voight as the new Commissioner and congratulated him on his election.

2. Opening of valve replacement bids for Gladstone Lift Station.
The opening of the bids is tabled until more bids are received. D. Thome suggested a letter regarding the replacement of the four flow valves and two check valves be sent to Calumet and Johnsburg districts.
Motion: by J. Voight, second by M. Nett to table until the May meeting the opening of the bids.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

3. Discussion and possible action on system map changes.
A list of changes that are needed was distributed. R. Cunzenheim will update the map accordingly.

Meeting Adjournment.
Motion: by M. Nett, second by J. Voight to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment. Meeting adjourned at 7:43 P.M.





Respectfully submitted by:
Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1




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