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Taycheedah Sanitary District #3
Wednesday, May 25 2011
TIME: 4:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 4/20/11 meeting.


Sewer System Maintenance:
1) Consideration and possible action regarding maintenance and operational issues.
2) Residential inspection plan by area and schedule.
3) Line repair items and schedule.


Unfinished Business:
1) Discuss completing the remaining issues that pertain to the construction of the sewer collection system.
a. Wehner easement.
2) Discuss shared sewer capacity.
3) Discuss Ledge Road meter station.


New Business:
1) Financial review by Katherine Diederich, Schenck Business Solutions.
2) Budget review.
3) Review of accounting and financial planning services provided by Farvour Accounting and Schenck Business Solutions.
4) Review operation and maintenance bills received from Taycheedah Sanitary District No. 1.
5) Letter to Taycheedah Sanitary District No. 1 regarding violation of agreement by billing practices.
6) Discuss discontinuation of participation in the joint sanitary district meetings.
7) Discuss engineering firm transition.
8) Approval of bills.


Public comments and questions pertaining to District business.


Adjournment.


Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.


MINUTES

The Taycheedah Sanitary District No. 3-St. Peter Area Commission met on Wednesday, May 25th, 2011, at 4:00 p.m., at the Taycheedah Town Hall, for the purpose of conducting their May monthly meeting. Members present: President Bill Gius and Commissioners John Rickert and Mike Sabel (tardy); and Recording Secretary Brenda Schneider. Also present were Karen Schwengels and Kathy Diederich, Schenck Business Solutions.

Call to order. President Gius called the meeting to order at 4:07 p.m.

Pledge of Allegiance. The Commission dispensed with the Pledge of Allegiance.

Approval of minutes. John Rickert moved to approve the minutes of the 4/20/11 meeting, seconded by Bill Gius. Motion carried (2-0-1 absent).

Sewer System Maintenance Report.
1. Consideration and possible action regarding maintenance and operational issues. Bud Sabel has noticed significant decreases in flows recently. The flows are now near normal. Mike Sabel arrived at this time. Mike Sabel will spray weeds at the lift station locations.
The wet well at the Church Road lift station needs repair. G&H Trucking will hydro-vac around the station in preparation for the repair. Mike Sabel will schedule the repair.
The District received an insurance claim check of $796.37, which was less the $500 deductible, for the Church Road lift station repair claim for the February 17th, 2011 breakdown.
2. Residential inspection plan by area and schedule. John Rickert and Bud Sabel plan to continue the residential inspections after June 11th.
3. Line repair items and schedule. Televising may be considered pending budgetary matters.

The alarm went off at the Endres grinder pump one week after the pump needed repair due to a rag wrapped around the impeller. The floats were coated with grease and wouldn't shut off the pump. The pumps ran approximately 100 hours during that one week. A bill for repairs and response will be generated and submitted to Endres.

Unfinished Business:
1. Discuss completing remaining issues that pertain to the construction of the sewer collection system.
a. Wehner easement. The former District's legal counsel had the issue in process. Attorney Sharpe will no longer be able to see this matter to completion. Lud Wurtz, the new attorney, will need to complete the process.
2. Discuss shared sewer capacity. President Gius plans to study the history on the matter prior to meeting with Ron Cunzenheim. The Commission will schedule a workshop meeting with Mr. Cunzenheim at a later date.
3. Ledge Road meter station. Ron Cunzenheim provided quote for a flows meter suitable for low flows. He cautioned that it is a high maintenance meter. The District's Initial Flows Agreement recommends flow from 50 homes in order to accurately operate a meter. At this time there are approximately 25 homes connected to the system. Commission consensus is to wait until more homes are connected.

New Business:
1. Financial review by Katherine Diederich, Schenck Business Solutions. Ms. Diederich recommended not increasing the quarterly fee at this time and to consider refinancing the District's loan. John Rickert motioned to direct Kathy Diederich to update financial projections for debt payments and operational expenses through 2022, seconded by Mike Sabel. Motion carried (3-0).
2. Budget review. Ms. Diederich advised discontinuing the transfer of a portion of the quarterly charge for debt service for 2011. She feels current funds are adequate.
3. Review of accounting and financial planning services provided by Farvour Accounting and Schenck Business Solutions. Bill Gius motioned to direct Kathy Diederich to address accounting service topics with Farvour Accounting within two weeks, seconded by John Rickert. Motion carried (3-0).

May 25th, 2011 Taycheedah Sanitary District No. 3 2.
Monthly Meeting


4. Review operational and maintenance bills received from Taycheedah Sanitary District No. 1. The O&M bills from Taycheedah Sanitary District #1 for 2010 first, second and third quarter, the Cty. UU repair and the televising bills were reviewed. Kathy Diederich provided clarity when possible. It was noted that the Cty. UU repair and televising bills were not apportioned based upon percentage of flow at Winnebago Drive lift station. Ms. Diederich departed the meeting at this time. Karen Schwengels, former commissioner of Taycheedah Sanitary District #1, spoke to the Commission regarding the implications of their current Agreement with Taycheedah Sanitary District #1.
5. Letter to Taycheedah Sanitary District No. 1 regarding violation of Agreement by billing practices. Consensus of the Commission was to submit a letter to TSD#1 regarding expenses billed not in accordance with the Agreement will not be paid.
6. Discuss discontinuation of participation in the joint sanitary district meetings. Consensus of the Commission was to submit a letter to the presidents of Calumet Sanitary District, Johnsburg Sanitary District and Taycheedah Sanitary District No. 1 regarding discontinuing participation in the joint sanitary district meetings with the exception of the yet to be determined annual meeting.
7. Discuss engineering firm transition. President Gius will contact Gremmer & Associates regarding the transition.
8. Approval of bills. Mike Sabel motioned to pay all bills as presented (order nos. 37-44) totaling $24,453.85, seconded by John Rickert. Motion failed (1-2). Nay-Bill Guis, Mike Sabel. Mike Sabel motioned to pay all bills as presented (order nos. 37-44), with the exception of the televising bill and the Cty. UU repair bill submitted by Taycheedah Sanitary District No. 1, for a total of $21,193.43, seconded by John Rickert. Motion carried (2-1). Nay-Bill Gius. Bill Gius moved to approve the following transfer:
Transfer $22,000.00 from the Operations/User Charge Account to the regular checking account.
The motion was seconded by John Rickert. Motion carried (2-1). Nay-Mike Sabel.

Public Comment. Karen Schwengels addressed the Commission regarding various sanitary district matters.

Adjournment. Bill Gius motioned to adjourn the meeting at 6:57 p.m., seconded by John Rickert. Motion carried (3-0).


Attest:__________________________________________
Brenda A. Schneider
District Recording Secretary




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