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Calumet Sanitary District, Town of Fond du Lac Sanitary District #2, Johnsburg Sanitary District,, Taycheedah Sanitary District #1, & Taycheedah Town
Thursday, July 28 2011
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Quarterly Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

Call to order.
Roll call of participating members.
Approval of the minutes of the April 28th, 2011 meeting.
Winnebago Drive bridge project:
o Status of utility pole locations.
o Shared O&M related expenses.
Shared sewer repair issues.
Sewer User Ordinance compatibility.
Sump pump connections/home inspections.
Operation & Maintenance Agreements:
o Review bills:
 4th qt., 2010;
 1st qt. 2011;
 2nd qt. 2011.
Town of Fond du Lac Sanitary District #2.
OSG Executive Committee report.
Public comment.
Adjournment.



Brenda A. Schneider
District Recording Secretary

Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

A meeting of representative of the Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1, and the Taycheedah Town Board was conducted on Thursday, July 28th, 2011, at 5:00 p.m., at the Taycheedah Town Hall.

Members present were:
Calumet Sanitary District (CSD): Commissioners Alice Lemke and Dave Burg. Absent: President Dick Wehner.
Fond du Lac Sanitary District No. 2 (FdL#2): Commissioner Bob Giese. Absent: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioner Dennis Lefeber. Absent: Commissioner Ken Schneider.
Taycheedah Town Board: Absent: Chairman Jerry Guelig and Supervisors Tim Simon, Jim Rosenthal, Clarence Kraus, and Mike Wirtz.
Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett and Commissioner Jim Voight. Excused: Commissioner Dennis Thome.

Also present: Kathy Diederich, Schenck Business Solutions and Town of Taycheedah Treasurer; Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3; and John Rickert, Taycheedah Sanitary District No. 3 Commissioner.

The meeting was called to order at 5:12 p.m.

Approval of minutes of the last meeting:

Alice Lemke motioned to approve the minutes of the April 28th, 2011 meeting, seconded by Dennis Lefeber. Motion carried unanimously by voice vote.

WINNEBAGO DRIVE PROJECT

Status of Utility Pole Locations
The poles have yet to be relocated.
Alliant and TSD#1's attorney are communicating.

Shared O&M related expenses.
The DOT sent the manhole adjustment bill to the Town of Taycheedah. The bill is $8,505.69. The DOT will be directed to re-issue the bill to TSD#1.
FDL#2 has yet to receive their manhole adjustment bill. They will contact the Town of Fond du Lac Clerk to see if the DOT mailed it to the Town.

Town of Fond du Lac Sanitary District #2':
FDL#2 had Great Lakes televise and clean the sewer main once construction was complete. They plan to submit the bill to the State for reimbursement. TSD#1 plans to do the same.

Other Shared Sewer repair issues.

The Winnebago Drive wet well expansion project is still in the planning stage.



July 28, 2011 Joint Sanitary District Meeting 2.

TSD#1 awarded JF Ahern the bid for Gladstone Lift Station valve replacement. The bid for the two valves was approximately $15,000. The valves are currently back-ordered. TSD#1 will consider adjusting the allocation of costs based upon the amount of time used by the other districts.

FDL#2 had nothing to report.

Sewer User Ordinance Compatibility.

It was suggested that the districts design an ordinance that would be compatible and consistent from Calumet to TSD#1, and possibly beyond. The ordinance would address uniform home/sump pump inspections, uniform televising schedules and uniform maintenance plans. The City also created some new ordinance requirements that could be incorporated.

All the districts' ordinances have been posted on the Town of Taycheedah website.

A sub-committee comprised of the president of each district was authorized for the purpose of comparing ordinances and to report their findings to the group. The sub-committee has yet to meet.

Sump pump connections/home inspections

CSD inspected their entire district a few years ago. The Commission is satisfied for the time being, but may repeat the inspections in the future. Cottages typically don't have basements.

JSD did 20% of their homes in 2010. Approximately 30% of the homes had issues. JSD plans to inspect another 20% of the homes in 2011 and annually going forward.

TSD#3, John Rickert and Bud Sabel have inspected 29 homes since the first of the year. They found six violations. They were given 30 days to correct the violations. The District is planning a 5-year project to get thru all the homes.

FDL#2 monitors their flows on a regular basis. They react to suspect information, but haven't gone house-to-house yet.

TSD#1 is using televising in an effort to concentrate on corrections to high-flows homes.

Operations & Maintenance Agreements

Quarterly billings:

TSD#1 dispersed 4th quarter 2010 and 1st quarter 2011 O&M bills. TSD#1 briefed the group regarding the details of these bills during their April 28th meeting.

The group was informed that the 2nd quarter 2011 bills will be mailed. No detail was provided.

CSD reminded TSD#1 that they have yet to receive information regarding a credit owed them due to past overpayments.


OSG Executive Committee report.

No report was given.

Public comment:

None was presented.
July 28, 2011 Joint Sanitary District Meeting 3.

Schedule the next meetings.

Thursday, Oct. 27th, 2011 TSD#3 will provide refreshments
Thursday, Jan. 26th, 2012 Taycheedah will provide refreshments
Thursday, April 26th, 2012 TSD#1 will provide refreshments
Thursday, July 26th, 2012 CSD will provide refreshments
Thursday, Oct. 25th, 2012 JSD will provide refreshments

Adjournment:

Bob Giese moved to adjourn at 6:01 p.m., seconded by Jim Voight. Motion carried unanimously by voice vote.


Attest:__________________________________
Brenda A. Schneider
Town of Taycheedah Clerk




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