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Taycheedah Sanitary District No. 1
Monday, July 25 2011
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of June 27, 2011 Regular Business Meeting Minutes
Public Comment - TSD No. 1 Sanitary District Business


Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report


Unfinished Business

1. Progress report on the Ordinance on "Abandonment of Existing Service."
2. Progress report on obtaining meters for the lift stations.
3. Progress report on correspondence to TSD#3.


New Business

1. Discussion and possible action on clarification of Motion by M. Nett, second by K. Schwengels, to bill business customers of TSD#1 that have meters to switch from REU to actual water meter flow at a cost-per-gallon calculation with the cost to be $6.39 plus $0.06 per gallon to $6.45 per gallon for 2011 plus the Debt Surcharge Fee of $25 per quarter. The new billing rate will begin the second quarter of 2011.
2. Discussion and possible action: Letter from Fond du Lac County relative to Lake Winnebago Management Plan Grant.


Date and Time of Next Meeting: August 22, 2011 at 5:00 P.M.


Adjournment


Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TOWN OF TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
MONDAY, JULY 25, 2011 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802

Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, D. Thome, J. Voight
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: D. Weber

Approval of Agenda
Motion: by D. Thome, second by J. Voight to approve the agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of June 27, 2011 Regular Business Meeting Minutes
Motion: by M. Nett, second by D. Thome to approve the June 27, 2010 Regular Business Meeting Minutes as amended with the addition of J. Voight arriving late at the meeting.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Public Comment - TSD No. 1 Sanitary District Business - None to be reported.

REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed. Discussion was held regarding FDIC at the various banks. D. Thome will notify K. Diederich that no more than $250,000 should be carried in any one of the financial institutions utilized by the District. The OSG calculations for quarterly billing were discussed.
Motion: by J. Voight, second by D. Thome to approve financial report as presented.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approve bills/sign checks
Motion: by D. Thome, second by J. Voight to approve bills and sign checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspector's Report - A. Karls
A. Karls reported on inspection activities during the month of July 2011; a copy of the detailed log of his inspection activities is on file.
A manhole riser was need by the Johnsburg SD. M. Nett suggested A. Karls contact the Johnsburg SD to have them replace it.
Discussion was held regarding the leak at N8890 Gladstone Beach. P. Yohann will send a letter to the property owners to notify them of the lifting of the 30-day requirement of repair, and repair may be delayed until the fall of 2011.

Maintenance Report - D. Weber
D. Weber reported on maintenance activities during the month of July 2011; a copy of the detailed log of his maintenance activities is on file.
Total Energy had been fulfilling the Maintenance Agreement. The amp meter indicator at the Brookhaven Lift Station was not working properly.
The replacement valves are on back-order for the Gladstone Lift Station.
A resident on Gladstone Beach had concerns due to reduced voltage in the residence when the Lift Station is in operation. The property owner will be contacting Alliant Energy.

Administrative Clerk's Report
P. Yohann reported on the issuance of Application for Sanitary Sewer Service Construction Permit for
D. Crouch at N7693 Lakepark Court. M. Nett will contact R. Cunzenheim for advice regarding the concerns of multiple hook-ups to a single lateral.

Administrative Clerk's Report (Continued)
R. Cunzenheim will be contacted for clarification of the DMR Reporting email received.
The CMAR was discussed.

UNFINISHED BUSINESS

1. Progress Report on the Ordinance on "Abandonment of Existing Service"
M. Nett reported on the letter received from M. DeVries, who is in the process to amend the Ordinance to identify the sub-topics of permanent and temporary abandonment. Also mentioned in the letter and discussed was the Ordinance pertaining to commercial customers in the District. M. Nett will contact M. DeVries for further recommendations. P. Yohann will forward to M. Nett the list of businesses and other information pertaining to commercial customers.

2. Progress Report on Obtaining Meters for the Lift Stations
R. Cunzenheim has donated a map of the District. There was discussion pertaining to the where meters should be located. R. Cunzenheim will be contacted for advice on the proper type and who to contact for pricing. This item will be included in the Agenda for August for further discussion.

3. Progress Report on Correspondence to TSD#3
Letters received from TSD#3 were distributed and discussed. M. Nett will be attending their meeting. R. Cunzenheim will be contacted for recommendations.

NEW BUSINESS

1. Discussion and Possible Action on Clarification of Motion by M. Nett, second by K. Schwengels, to bill business customers of TSD#1 that have meters to switch from REU to actual water meter flow at a cost-per-gallon calculation with the cost to be $6.39 plus $0.06 per gallon to $6.45 per gallon for 2011 plus the Debt Surcharge Fee of $25 per quarter. The new billing rate will begin the second quarter of 2011.
Motion: by M. Nett, second by D. Thome to amend the Motion to clarify the rate for metered customers to be billed at $6.45 per 1,000 gallons for 2011 plus the Debt Surcharge Fee of $25 per quarter and not as previously stated at $6.45 per gallon.
Vote: Ayes: 3, Opposed: 0 - Motion carried

2. Discussion and Possible Action: Letter from Fond du Lac County Relative to Lake Winnebago Management Plan Grant
D. Thome reported on the letter received from the Fond du Lac County Executive requesting support for applying for a DNR Lake Management Planning Grant. Discussion followed.
Motion: by D. Thome, second by M. Nett to sign the Draft Letter of Support.
Vote: Ayes: 3, Opposed: 0 - Motion carried

3. Discussion of Communication with Property Owner
J. Voight discussed his conversation with a property owner in the District. He stated to the customer the proper procedure to voice concerns or inquiries would be to send a letter to the Commission, which would be addressed at the next meeting. Once the letter is received, P. Yohann will forward it to the Commissioners for review.

4. Discussion of Receipt of DOT Materials
M. Nett reported on receipt of materials from the DOT regarding the upcoming reconstruction of Hwy 23. There are no District lines in the corridor of reconstruction.

Meeting Adjournment.
Motion: by J. Voight, second by D. Thome to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment. Meeting adjourned at 6:54 P.M.

Respectfully submitted by:
Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1








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