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Park & Rec Committee
Tuesday, October 18 2011
TIME: 7:00 p.m.
LOCATION: at the Taycheedah Town Hall
Business Meeting

AGENDA

1) Call to order.
2) Approval of the minutes of the 9/22/11 meeting.
3) Discuss 2011 projects:
a) Hermanns Park maintenance and projects.
b) Kiekhaefer Park maintenance and projects.
c) Volunteer Workdays.
4) Next meeting.
5) Public Comments.
6) Adjournment.



Brenda A. Schneider
Town Clerk


MINUTES

The Park & Rec. Advisory Council met on Tuesday, October 18th, 2011, at 7:00 p.m., at the Town Hall. Present were Chairperson Earl Jewett, Ed Braun, Dave Sehloff, John Rickert and Bob Roehrig.

1) Call to order. Chairman Earl Jewett called the meeting to order at 7:03 p.m.

2) Approve the minutes of the September 22nd, 2011 meeting. Motion by Bob Roehrig, second by John Rickert, to approve the minutes of the September 22nd meeting as presented. Motion carried unanimously.

3) Discuss 2011 projects:
a) Hermanns Park maintenance and projects.
Four donated benches were installed on concrete slabs last week.
b) Kiekhaefer Park maintenance and projects.
PEP Grant.
o Ginny Harney is a teacher at NFDL and a Town resident.
o She has been approved for a PEP Grant.
o The goal of the grant is to incorporate activities for families and engage the entire community.
o She plans to bring students to the Park to learn about geo-caching.
o She plans to use the grant to place permanent markers in the Park.
o Placement of the markers could be an Eagle Scout project.
Matt Krafta (MPTC), Civil Engineer, has a group that would like to do projects in the Park.
o Possible projects could be invasive species control, erosion control design and construction, design a rope bridge and/or design the adventure area.
Adventure Area
o Jenny Hughes has some ideas for simple and inexpensive playground stations.
o The adventure area could also be an Eagle Scout project.
Tap maple trees.
o John & Claudia Wagner requested permission to tap maple trees in the Park.
o Committee is unsure if there are any sugar maple trees in the Park.
o Committee consensus was to approve the request under a 1 year trial basis.
Edge the Ledge Adventure Race.
o The promoter is requesting Town Board approval to conduct the event on Sunday, June 23rd, 2012.
o Committee discussed the need to develop a policy applicable to such large events. The policy needs to address alternate parking plan in the event of wet soil conditions, insurance and bonding requirements in the event there is damage to the sod, and an obligation to repair any damage.
October 18th, 2011 Park & Rec Committee 2.

o Motion by Bob Roehrig, second by Ed Braun, to recommend the Town Board allow the Edge the Ledge Adventure Race to be conducted in Kiekhaefer Park on June 23rd, 2012, contingent upon acceptance of a yet-to-be compiled policy and a $4 participation fee. Motion carried unanimously by voice vote.
o The Committee may consider selling concessions during the event.
Land Purchase.
o The Schmitz land purchase document has been executed.
o The total area is 1.96 acres.
o The Quit Claim Deed has been recorded with the Fond du Lac County Register of Deeds.
AT&T Easement.
o The Town Board selected location option A; which is underground just west of the new salt shed to the north property line, then overhead along the property lines to the tower site using existing poles.
o Limited brushing will be done along the west property line to the tower site parcel.
West Boundary.
o The west property line bordering the Schmitz property, to the tower property, to the Schmitz property, to the Town property (just south of the westerly-facing bench overlooking the Lake), has been located and marked by the surveyor.
o The brush needs to be removed up to the boundary line.
o Committee plans to place a more prominent fence along this boundary line and eventually north to Silica Road. Some of the fencing material will be purchased before the end of this year.

The 2011 revenue/expenditure report was reviewed. At this point, the Park's budget is anticipated to be $4,800 under budget and the Fisherman's Road Boat Launch is projected to be $2,700 under budget. Committee consensus was to allot the remaining funds in the following manner:
 $1,500 for the Alpine II grooming machine,
 $1,000 for brushing, and
 $1,000 for fence materials and tile.

The Committee reviewed and amended the Capital Improvement Plan for the Town's park system. Committee recommendation was to utilize some of the funds for the easement by planning for the construction of a shelter at the Gladstone lot in 2012, at an estimated cost of $4,500 for the structure and a picnic table. Further recommendation was to plan for the construction of shelter each year for the next four years with placement in the following order: Gladstone, Deadwood, Kiekhaefer Park and the Scenic Overlook. The Plan will be further amended to plan for two benches mounted on concrete slabs, at an estimated cost

October 18th, 2011 Park & Rec Committee 3.

of $500, with placement to begin the year after the fourth shelter is constructed and in the same order on a yearly basis.

The Committee discussed additional budgetary requests for 2012. Brush cutting and fence completion were estimated to be $1,500 each.

4) Next Meeting. No future meeting dates were established.

5) Public Comment. None presented.

6) Adjournment. Motion by Bob Roehrig, second by Earl Jewett, to adjourn at 9:08 pm. Motion carried unanimously by voice vote.


Respectfully submitted by Brenda Schneider




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