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Town Board
Monday, November 14 2011
TIME: 7:30 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of meeting minutes.
Committee Reports.
Road Supervisor's Report.
Review financial reports.
Approval of town bills.

Unfinished Business
1. Consideration and possible award of a 3-year or 5-year contract for refuse, recyclable and bulky waste roadside collection and disposal.
2. Establish refuse/recycling rates for 2012.

New Business
1. Consideration and possible approval of a Kennel License requested by Jim Feyen.
2. Establish a policy to be applicable to events conducted in Kiekhaefer Park.
3. Consideration and possible approval of 2012's Edge the Ledge Adventure Race in Kiekhaefer Park.
4. Consideration and possible approval of an amendment to the Fire Protection Agreement with the Town of Calumet Volunteer Fire Department. The amendment would eliminate any increase for fire protection for the 2012 term.
5. Consideration and possible approval of a Memorandum of Understanding Between the Town of Taycheedah and Fond du Lac County Relating to the Statewide Voter Registration System.
6. Consideration and possible acceptance of a Resolution Prohibiting the Carry of Firearms and Weapons in the Town Hall, Town Road Maintenance Department, Salt Storage Building and Cold Storage Building and Directing the Placement of Signs Near Each Entrance to the Building to Notify the Public of the Prohibition of Carrying Firearms and Weapons, Effective November 15th.
7. Preliminary report on the drainage ditch cleaning project from Lap Road to Seven Hills Road.
8. Consideration and possible action to authorize the constructing of a roller-mill/sprayer system to be used in the treatment of road salt prior to roadway application.
9. Private road tree trimming.
10. Certified Survey Maps.

Ordinance Enforcement
1. Moving permits:
W4559 Lake Park Drive-garage moved in without a permit
N8732 Sylvan Bay Road-house moved out prior to permit approval

Public comments and questions pertaining to town business

Adjournment


Brenda A. Schneider, Clerk



Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

The Town Board of the Town of Taycheedah met on Monday, November 14th, 2011, at 7:30 p.m., at the Town Hall, for the purpose of conducting their November monthly meeting. Members present were Chairman Jerry Guelig, Supervisors Clarence Kraus, Jim Rosenthal, Tim Simon and Mike Wirtz, Clerk Brenda Schneider and Treasurer Kathy Diederich. Also present were Assessor Bill Huck, Constable Bill Gius and Road Maintenance Supervisor Mike Sabel.
Chairman Guelig called the meeting to order at 7:30 pm. The Pledge of Allegiance was recited.
Motion by Mike Wirtz, second by Jim Rosenthal, to approve the minutes of the 10/10/11 and 10/27/11 meetings. Motion carried (5-0).

Committee Reports:
Park & Rec Committee: None presented.

Road Maintenance Supervisor Report:
Road Maintenance Supervisor Sabel presented the following status report for his Department:
Most of the equipment is ready for snowplowing,
The new tractor has arrived and is ready for snow,
Signs are being replaced as needed,
Shouldering work will be completed this month.

Review the financial reports:
Treasurer Kathy Diederich reviewed the October financial reports with the Board.

Approval of Town bills:
Jerry Guelig motioned to approve the bills as presented (order nos. 576-625), seconded by Mike Wirtz. Motion carried (5-0).

Unfinished Business:
#1 Consideration and possible award of a 3-year or 5-year contract for refuse, recyclable and bulky waste roadside collection and disposal. Waste Management and Veolia to re-bid the service due to variables used by each of them in determining a fuel surcharge. The revised proposal form included a specific structure for the fuel surcharge. Waste Management's fuel surcharge begins at $4.00 per gallon and Veolia's begins at $3.00 per gallon. Waste Management's monthly unit rate for the service is $11.27 and Velia's monthly unit rate is $13.19. Motion by Mike Wirtz, second by Tim Simon, to award a 5-year contract to Waste Management for $11.27 per month/per unit. Motion carried (5-0).
#2 Establish refuse/recycling rates for 2012. It was noted that the 2012 rate would need to cover the cost of the service for the year, as well as allocating funds for possible fuel surcharges, to recoup the $3,028 shortfall of the 2011 recycling grant and the $5,794.05 projected shortfall in the 2011 fuel surcharges. Motion by Tim Simon, second by Jim Rosenthal, to establish the 2012 recycling rate at $30 per unit and the refuse rate at $114 per unit; which would create an estimated balance of $6,972 for 2012 fuel surcharges. Motion carried (5-0).

New Business:
#1 Consideration and possible approval of a Kennel License requested by Jim Feyen. Motion by Clarence Kraus, second by Jerry Guelig, to approve a Kennel License to Jim Feyen for 2012. Motion carried (5-0).
#2 Establish a policy to be applicable to events conducted in Kiekhaefer Park. Action was postponed pending research.
#3 Consideration and possible approval of 2012's Edge the Ledge Adventure Race in Kiekhaefer Park. Motion by Clarence Kraus, second by Jim Rosenthal, to table consideration of the request to the December meeting. Motion carried (5-0).
#4 Consideration and possible approval of an amendment to the Fire Protection Agreement with the Town of Calumet Volunteer Fire Department. The amendment would eliminate any increase for fire protection for the 2012 term. Motion by Jerry Guelig, second by Tim Simon, to approve the amendment to the Agreement. Motion carried (5-0).
November 14th, 2011 Town Board 2.
Monthly Meeting

#5 Consideration and possible approval of a Memorandum of Understanding Between the Town of Taycheedah and Fond du Lac County Relating to the Statewide Voter Registration System. Motion by Mike Wirtz, second by Tim Simon, to accept the Memorandum of Understanding. Motion carried (5-0).
#6 Consideration and possible acceptance of a Resolution Prohibiting the Carry of Firearms and Weapons in the Town Hall, Town Road Maintenance Department, Salt Storage Building and Cold Storage Building and Directing the Placement of Signs Near Each Entrance to the Building to Notify the Public of the Prohibition of Carrying Firearms and Weapons, Effective November 15th. Motion by Jim Rosenthal to approve. Motion died for lack of a second. Motion by Jerry Guelig to table the Resolution indefinitely. Motion died for lack of a second. No further action was taken.
#7 Preliminary report on the drainage ditch cleaning project from Lap Road to Seven Hills Road. The Wisconsin Department of Natural Resources has advised of the need to obtain a permit from the Department and the need to determine if a wetlands delineation exists. The Clerk emailed the details of the project area to the Army Corps of Engineers to find out if a delineation has been done. The Clerk is awaiting a response. The DNR further advised that if a delineation does not exist; we will need to have one done. The Clerk reported that the Town's attorney has compiled a consent form to be presented to individuals owning lands abutting the drainage ditch. Another version of the letter will be mailed to all other owners of land that are part of the cost-share allocation. The letters will be ready for mailing by the end of the week. The Clerk also informed the Board that she will include a memo outlining the DNR permit requirement, the wetlands delineation matter, that the County Land & Water Conservation Dept assisted the Town with the development of several cost-share options and that the Town does not have project cost estimates at this time.
#8 Consideration and possible action to authorize the constructing of a roller-mill/sprayer system to be used in the treatment of road salt prior to roadway application. Information presented during educational sessions indicates such a system will increase the efficient use of salt. Mike Wirtz reported access to a conveyor and hopper at no cost. A mill, motor and rolls would cost an estimated $2,500. No action was taken.
#9 Private road tree trimming. Letters were sent in early October to specific property owners along the beach roads regarding the need to trim trees. The specific locations were identified by the Calumet Fire Department and the Town of Taycheedah Road Maintenance Supervisor. A letter was also sent to each beach associations. The Town has sent tree trimming letters every few years for at least the past 16 years. The first letter was drafted with the assistance of the then Fire Chief. The letter informs the recipient that the Town and the Fire Dept may/will suspend services until the trimming is done. Keith Lefeber, Calumet Fire Chief, expressed displeasure with the wording of the letter. He stated that the Dept will not suspend service. He noted that if a fallen tree obstructs their access; they use their chainsaws to remove it. He did admit that having to remove the fallen tree does impact the Department's response time. Mike Sabel, Road Maintenance Supervisor, informed the Board that all the trimming requested had been completed.
#10 Certified Survey Maps. A Certified Survey Map was submitted on behalf of R.A.M. Investments, LLC, creating Lot 1 consisting of 1.501 acres, and Lot 2 consisting of 4.514 acres, located in the fractional NE 1/4 of Section 31 and a part of the NW 1/4 of the NW 1/4 of Section 32. Lot 1 and Lot 2 were formerly known as Lot 8 and Lot 9 of the Sandy Beach Business Park Addition No. 1. Motion by Jerry Guelig, second by Mike Wirtz, to approve the Certified Survey Map. Motion carried (5-0).

Ordinance Enforcement:
#1 Moving permits:
W4559 Lake Park Drive-garage moved in without a permit.
N8732 Sylvan Bay Road-house moved out prior to permit approval.
Both moves were handled by DeVooght House & Building Movers. With the garage move, Mr. DeVooght submitted his certificate of insurance but failed to follow-thru with the remainder of the required documentation. With the house move, Mr. DeVooght submitted all required documents and the fee on November 3rd. He was informed that the Town Board would not approve his permit request until November 14th. By the afternoon of November 5th, the house was moved to the intersection of Hwy. 151 and Sylvan Bay Road. Emergency services had not been informed of the inability to access Sylvan Bay Road via the Sylvan Bay Road/Hwy 151 intersection. Beginning at 7:00 am, November 6th, the house was moved thru the Town of Taycheedah.
November 14th, 2011 Town Board 3.
Monthly Meeting

The Board discussed redeeming Mr. DeVooght's $5,000 bond or issuing citations. Chairman Guelig will contact the Town's attorney regarding the issuance of citations.

Public Comments and Questions Pertaining to Town Business:
The Town Board addressed comments pertaining to the installation of the overnight parking signs at the Town Hall and the fire service boundary.

Adjournment:
Jerry Guelig moved to adjourn the meeting at 8:47 p.m., seconded by Jim Rosenthal. Motion carried (5-0).



Attest. ______________________________________
Brenda A. Schneider
Clerk




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Town of Taycheedah
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