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Calumet Sanitary District, Town of Fond du Lac Sanitary District #2, Johnsburg Sanitary District,, Taycheedah Sanitary District #1, & Taycheedah Tow
Thursday, January 26 2012
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Quarterly Joint Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

Call to order.
Roll call of participating members.
Approval of the minutes of the November 3rd, 2011 meeting.
Winnebago Drive reconstruction project:
o Status of utility pole locations.
o Shared O&M related expenses.
Shared sewer repair issues.
Sewer User Ordinance compatibility.
Sump pump connections/home inspections.
Operation & Maintenance Agreements:
o Review bills:
 4th quarter, 2011.
Town of Fond du Lac Sanitary District #2.
OSG Executive Committee report.
Public comment.
Adjournment.



Brenda A. Schneider
District Recording Secretary

Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

A meeting of representatives of the Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1, and the Taycheedah Town Board was conducted on Thursday, January 26th, 2012, at 5:00 p.m., at the Taycheedah Town Hall.

Members present were:
Calumet Sanitary District (CSD): Commissioners Alice Lemke and Dave Burg. Absent: President Dick Wehner.
Fond du Lac Sanitary District No. 2 (FdL#2): Commissioner Bob Giese. Absent: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioner Ken Schneider. Absent: Commissioner Dennis Lefeber.
Taycheedah Town Board: Absent: Chairman Jerry Guelig and Supervisors Tim Simon, Jim Rosenthal, Clarence Kraus, and Mike Wirtz.
Taycheedah Sanitary District No. 1 (TSD#1): Commissioners Jim Voight and Dennis Thome. Excused: President Mike Nett.

Also present: Kathy Diederich, Schenck Business Solutions and Town of Taycheedah Treasurer; and Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3; and John Rickert (tardy), Taycheedah Sanitary District #3 Commissioner.

The meeting was called to order at 5:07 p.m.

APPROVAL OF MINUTES OF THE LAST MEETING:

Dennis Thome moved to approve the minutes of the November 3rd, 2011 meeting, seconded by Bob Giese. Motion carried unanimously by voice vote.


WINNEBAGO DRIVE PROJECT:

Status of Utility Pole Locations
No update to present at this time.
Markers were installed at the location for an unknown reason.

Shared O&M related expenses.
The DOT sent the manhole adjustment bills for TSD#1 and FDL #2 to the Town of Taycheedah. TSD#1's bill is $8,505.69; and FDL#2's bill is $30,000+/-. Both districts contracted for televising and material clean-up after the DOT finished the project.
TSD#1 sent a bill to the DOT for televising and cleaning more than a year ago. They have not received payment nor have they heard from the DOT regarding the bill. TSD#1 has paid the DOT's manhole adjustment bill in full.
FDL#2 has not paid the DOT for manhole adjustments. The bill states that it is not a final bill. They will consider paying the bill after the final bill arrives.


OTHER SHARED SEWER REPAIR ISSUES:

During the 3rd qt. of 2011, TSD#1 experienced a force main leak along Linden Beach. The repair costs totaled $7,641.00. This was an emergency repair.
January 26th, 2012 Joint Sanitary District Meeting 2.

The valves on the Gladstone lift station were replaced by JF Ahern. There were no problems or issues encountered during the replacement. The total cost was approximately $18,900. TSD#1 consulted Ron Cunzenheim regarding adjusting the allocation of costs based upon the amount of time used by the other districts. The purchase price for capacity was depreciated based upon the age of the infrastructure. Based upon Mr. Cunzenheim's information, TSD#1 will not adjust the allocation for this work. Kathy Diederich noted that the emergency repair costs have not been incorporated into the 3rd qt. O&M bill. The districts were alerted to expect the costs to appear on the 4th qt. bill.

The Winnebago Drive secondary wet-well project could cost up to $500,000. Ron Cunzenheim is researching the use of variable frequency motors; which will adjust to the flows. The estimated cost of the motors is $20-30,000. TSD#1 expects Mr. Cunzenheim to present more information at their next District meeting.

OPERATIONS & MAINTENANCE AGREEMENTS:

Quarterly billings:

TSD#1 dispersed 3rd quarter 2011 O&M bills.

Ms. Diederich reviewed the anticipated 4th quarter 2011 bills as follows:
REC Engineering Winnebago Dr. $2,797.80
energenics Winnebago Dr 2012 service agreement $3,995.00
DE Thome Gladstone lift station trouble-shooting $40.95
JF Ahern Gladstone lift station valve replacement $5,867.00
DE Thome Winnebago & Brookhaven lift stations trouble-shooting $693.18
Fergenson H2OWorksLinden Beach & inventory parts $1,170.00
Parts inventory costs will not be allocated until utilized.

No objections were stated to the above noted O&M expenses. Kathy Diederich will compile the 4th qt bills according to final 4th qt. flows information obtained from the City of Fond du Lac.

TSD#1 informed the group that they have decided to purchase and install magnetic flow meters at the Brookhaven and Gladstone Beach lift stations. Installation is planned for the summer of 2012. Dennis Thome reported that he analyzed flow meter data compiled by the City of Fond du Lac against the pump run time data collected by their staff. The difference between the flow data and the pump run time data was less than 2%. Dennis used the pump run time data to develop cost percentage comparisons. His analysis indicated that TSD#1 paid $3,800 more of the 2011 utility bills because of the inability to cost-share expenses at each lift station location. TSD#1 acknowledged that O&M Agreements will need to be re-visited.

SEWER USER ORDINANCE COMPATIBILITY:

It was suggested that the districts design an ordinance that would be compatible and consistent from Calumet to TSD#1, and possibly beyond. The ordinance would address uniform home/sump pump inspections, uniform televising schedules and uniform maintenance plans. The City also created some new ordinance requirements that could be incorporated.

A sub-committee comprised of the president of each district was authorized for the purpose of comparing ordinances and to report their findings to the group. The sub-committee has yet to meet.

John Rickert arrived at this time (5:49 pm).

SUMP PUMP/HOME INSPECTIONS:

JSD completed 20% of their homes in 2010 and completed 25 during 2011. A few issues were discovered. They plan to complete 20% every year.
January 26th, 2012 Joint Sanitary District Meeting 3.

CSD inspected their entire district a few years ago. The Commission is satisfied for the time being, but may repeat the inspections in the future.

TSD#1 plans to begin inspections this year.

TSD#3, John Rickert and Bud Sabel, have inspected 150 homes during 2011. They found 29 violations. Homeowners were given 30 days to correct the violations.

FDL#2 has created a list and intends to begin inspections this year.

Kathy Diederich departed at this time (6:55 pm).


OSG EXECUTIVE COMMITTEE REPORT:

FDL#2 plans to have 400 feet of sewer televised this year. Bob suggested collectively bidding the work if other districts are interested.

Bob Giese departed at this time (6:03 pm).

No formal report from the Committee was given.

PUBLIC COMMENT:

None was presented.

SCHEDULE THE NEXT MEETINGS:

Thursday, April 26th, 2012 TSD#1 will provide refreshments
Thursday, July 26th, 2012 CSD will provide refreshments
Thursday, Oct. 25th, 2012 JSD will provide refreshments
Thursday, Jan. 24th, 2013 Taycheedah will provide refreshments
Thursday, April 25th, 2013 TSD#1 will provide refreshments
Thursday, July 25th, 2013 CSD will provide refreshments
Thursday, Oct. 24th, 2013 JSD will provide refreshments

ADJOURNMENT:

Dennis Thome moved to adjourn at 6:04 p.m., seconded by Alice Lemke. Motion carried unanimously by voice vote.



Attest:__________________________________
Brenda A. Schneider
Town of Taycheedah Clerk




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