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Taycheedah Sanitary District No. 1
Monday, March 26 2012
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of February 27, 2012 Regular Business Meeting Minutes
Approval of March 12, 2012 Workshop Meeting Minutes
Public Comment - TSD No. 1 Sanitary District Business


Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report


Unfinished Business

1. Report from Jared Feider of Energenics, Inc. on variable frequency motors.
2. Progress report on Home Inspection project.
3. Review and possible approval of 2012 Budget.
4. Discussion of options available with regard to the debt with the City of Fond du Lac and affects to rates and surcharge.

New Business

1. Discussion and possible action of installation of a fence along adjoining lot line at the Winnebago Lift Station.


Date and Time of Next Meeting: April 23, 2012 at 5:00 P.M.


Adjournment


Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1

Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

Call to Order

Meeting was called to order by M. Nett at 5:02 P.M.

Present: Commissioners: M. Nett, D. Thome, J. Voight
Administrative Clerk: P. Yohann
Inspector: A. Karls
Maintenance: D. Weber
REC Engineering : R. Cunzenheim


Approval of Agenda
Motion: by D. Thome, second by J. Voight to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of February 27, 2012 Regular Business Meeting Minutes
Motion: by J. Voight, second by D. Thome to approve the February 27, 2012 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of March 12, 2012 Workshop Meeting Minutes
Motion: by J. Voight, second by D. Thome to approve the March 12, 2012 Workshop Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Public Comment - TSD No. 1 Sanitary District Business
Present: B. Guis, D. Lefeber, J. Rickert, F. Schmitz, K. Schneider

J. Rickert questioned whether run-off by the bike path on Hwy K is running into the sewer system or into a storm sewer. A. Karls will investigate.


REGULAR BUSINESS

Financial Report
Financial reports and statements were distributed and reviewed. P. Yohann relayed a message from K. Diederich regarding cashing in the Bank Mutual money market funds to cover the check payable to the City of Fond du Lac. Discussion was held and decided to cash in the CD at US Bank and place remaining funds into a money market account. P. Yohann will call to determine how many signatures are required and the percentage rate. J. Voight questioned what practices were in place for auditing. P. Yohann will contact K. Diederich for information to be presented at the next Regular Business Meeting.

Approve Financial Report
Motion: by J. Voight, second by M. Nett to approve the Financial Report.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approve bills/sign checks
Motion: by D. Thome, second by M. Nett to approve bills and sign checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Inspector's Report - A. Karls
A. Karls reported on inspection activities during the month of March 2012; a copy of the detailed log of his inspection activities is on file.
Home inspections are being conducted. So far 55 have been completed in the Windward, Cheetah Meadows, Hidden Prairie sub-divisions and some in the Peebles area. D. Thome raised the question if there have been any
issues resulting from the inspections. A. Karls reported they have found no sump pumps connected to the system. J. Voight questioned if documentation is being noted. A. Karls reported notations are being made on
the area lists. P. Yohann will add comments to the electronic data base. D. Weber will continue with the inspections in the absence of A. Karls.
Commercial meters have been read with the exception of Sunset Shores and Season's. D. Weber will obtain the readings in the absence of A. Karls.

Maintenance Report - D. Weber
D. Weber reported on maintenance activities during the month of March 2012; a copy of the detailed log of his maintenance activities is on file.
A call was received from Total Energy Systems stating the generator had not test run at Brookhaven and Winnebago Lift Stations. D. Weber had checked the hour meters, which showed they had run. The monitor system will be checked when Total Engineering does the routine maintenance next month.

Administrative Clerk's Report - P. Yohann
P. Yohann reported in addition to performing the regular duties Certificates of Insurance for G&H Trucking and Ziegelbauer Septic Service were received.
A check was received from Taycheedah Sanitary District No. 3 for the 3rd quarter O&M charges.


UNFINISHED BUSINESS

1. Report from Jared Feider of Energenics, Inc. on variable frequency motors.
M. Nett welcomed Jared Feider and the Commissioners from the Calumet, Johnsburg, and Taycheedah #3 Sanitary Districts in attendance. Proposals from Energenics, Inc. were distributed. Jared Feider presented information and discussion was held as to what would be accomplished by installing the motors, costs and requirements, and past experience with this type of motor. R. Cunzenheim stated at the Winnebago Lift Station there is not sufficient room in the wet well to handle high volume, and the motor would keep the volume at a constant level. D. Thome questioned whether the Brookhaven Lift Station may require the same installation of a variable frequency motor due to the smaller wet well. D. Weber is collecting data as to the number of starts per hour. R. Cunzenheim stated he didn't believe it to be at that point yet.

2. Progress report on Home Inspection project.
See Inspector's Report.

3. Review and possible approval of 2012 Budget.
Three scenarios were reviewed and discussed. M. Nett reported on the number of commercial customers as relayed to him by K. Diederich. M. Nett will contact R. Cuzenheim to discuss the feasibility of paying off the debt to the City of Fond du Lac. J. Voight suggested once options are available to obtain the opinion of the customers of TSD#1.

Motion: by J. Voight, second by D. Thome to approve the Budget created by Kathy Diederich on March 12, 2012 based on the $80 per quarter User Fee and $25 Surcharge.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

4. Discussion of options available with regard to the debt with the City of Fond du Lac and affects to rates and surcharges.
See Item No. 3.







NEW BUSINESS

1. Discussion and possible action of installation of a fence along adjoining lot line at the Winnebago Lift Station.
Robin and Peter Halper have requested to construct a six-foot high cedar fence behind the Winnebago Lift Station. Ordinances state any fence must be constructed two feet off of the lot line. M. Nett brought up concerns of the possibility of having to bring in large equipment and liability if the fence would be damaged.

Motion: by D. Thome, second by J. Voight to allow the Halper's to put a fence on the property line with a letter in writing not to hold TSD#1 responsible for damage to the fence.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Meeting Adjournment.
Motion: by J. Voight, second by M. Nett to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Adjournment: Meeting adjourned at 7:00 PM.





Respectfully submitted by:
Priscilla Yohann - Administrative Clerk
Town of Taycheedah Sanitary District No. 1






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