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Calumet Sanitary District, Town of Fond du Lac Sanitary District #2, Johnsburg Sanitary District,, Taycheedah Sanitary District #1, & Taycheedah Tow
Thursday, April 26 2012
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

Call to order.
Roll call of participating members.
Approval of the minutes of the January 26th, 2012 meeting.
Winnebago Drive reconstruction project:
o Status of utility pole locations.
o Shared O&M related expenses.
Shared sewer repair issues.
Operation & Maintenance Agreements:
o Review bills:
 1st quarter, 2012.
Town of Fond du Lac Sanitary District #2.
Clearwater inspections.
Sewer User Ordinance compatibility.
OSG Executive Committee report.
Public comment.
Adjournment.



Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

A meeting of representatives of the Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1, and the Taycheedah Town Board was conducted on Thursday, April 26th, 2012, at 5:00 p.m., at the Taycheedah Town Hall.

Members present were:
Calumet Sanitary District (CSD): Commissioners Alice Lemke and Dave Burg. Absent: President Dick Wehner.
Fond du Lac Sanitary District No. 2 (FdL#2): Commissioner Bob Giese. Absent: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioners Ken Schneider and Dennis Lefeber.
Taycheedah Town Board: Absent: Chairman Jerry Guelig and Supervisors Tim Simon, Jim Rosenthal, John Abler and Mike Wirtz.
Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett and Commissioners Jim Voight and Dennis Thome.
Taycheedah Sanitary District No. 3: President Bill Gius and Commissioner John Rickert. Absent: Commissioner Mike Sabel.

Also present: Kathy Diederich, Schenck Business Solutions and Town of Taycheedah Treasurer; and Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.

The meeting was called to order at 5:09 p.m.

APPROVAL OF MINUTES OF THE LAST MEETING:

Motion by Mike Nett, second by John Rickert, to approve the minutes of the January 26th, 2012 meeting. Motion carried unanimously by voice vote.


WINNEBAGO DRIVE PROJECT:

Status of Utility Pole Locations
Alliant has mapped poles that are in need of being moved. Per Ron Cunzenheim, Alliant claims they will be moving poles sometime this year.

Shared O&M related expenses.
The DOT sent manhole adjustment bills for TSD#1 and FDL #2 to the Town of Taycheedah. TSD#1's bill is $8,505.69; and FDL#2's bill is $30,000+/-. Both districts contracted for televising and material clean-up after the DOT finished the project.
TSD#1 paid the preliminary bill sent by the DOT for manhole adjustments. They have not received a final bill nor have they heard from the DOT regarding the bill they sent to the DOT for televising and cleaning. They plan to pursue the State for reimbursement.
FDL#2 has not paid the DOT for manhole adjustments. The bill states that it is not a final bill. They will consider paying the bill after the final bill arrives.




April 26th, 2012 Joint Sanitary District Meeting 2.


OTHER SHARED SEWER REPAIR ISSUES:

TSD#1 has consulted with Ron Cunzenheim and Energenics regarding variable frequency motors. The purpose of the motors is to reduce the rpms and cycling periods. The existing pumps are cycling too frequently and pumping too fast. Thome Electric has estimated $4,000 for the necessary modifications to the station and the estimate for the motors, installation and control panel modifications is $26,600. The costs will be shared via the operation and maintenance bills. The new motors are expected to meet the service needs of more than 100 additional homes; which are not expected to be seen for several years due to the economy. The project is planned for mid-summer.

FdL#2 announced that they intend to add capacity in the future due to growth.

The DNR has approved regulations that will force modifications to the City of Fond du Lac treatment plant. The modifications will reduce the amount of phosphorus being discharged into the Lake. The modifications will financially impact all districts.

The Town of Taycheedah owns 200 RUEs of capacity in the treatment plant. The Town is acting as agent and will continue to hold the capacity until needed. Due to the annual loan payment made by the Town to the City for the recent treatment plant upgrade, this is an annual topic during the Town's Annual Meeting.


OPERATIONS & MAINTENANCE AGREEMENTS:

Quarterly billings:

Future O&M bills will include copies of maintenance and inspection time logs.

TSD#1 did not release the 4th quarter 2011 O&M bills.


SEWER USER ORDINANCE COMPATIBILITY:

It was suggested that the districts design an ordinance that would be compatible and consistent from Calumet to TSD#1, and possibly beyond. The ordinance would address uniform home/sump pump inspections, uniform televising schedules and uniform maintenance plans. The City also created some new ordinance requirements that could be incorporated.

A sub-committee comprised of the president of each district was authorized for the purpose of comparing ordinances and to report their findings to the group. The sub-committee has yet to meet.

There was brief discussion regarding the need for this project. No action taken at this time.


SUMP PUMP/HOME INSPECTIONS:

JSD completed 20% of their homes in 2010 and completed 25% during 2011. A few issues were discovered. They plan to complete 20% every year.

CSD inspected their entire district a few years ago. Maintenance staff is checking manholes and monitoring flows.

TSD#1 began inspections this year. To date, 103 have been completed. They plan to inspect 25% of the estimated 660 homes this year.


April 26th, 2012 Joint Sanitary District Meeting 3.



TSD#3 began inspection in 2011 with a completion rate of 25% of the homes. They plan to inspect 20-25% of the homes annually.

FDL#2 installed new meters that assists them in monitoring flows.


OSG EXECUTIVE COMMITTEE REPORT:

Town of Calumet representative Dennis Lefeber advised all members to attend the Outlying Sewer Group Annual Meeting in the fall. Ordinance language is planned for discussion.


PUBLIC COMMENT:

John Rickert questioned the intent of manhole grates that he noticed along CTH K. TSD#1 will inspect.


SCHEDULE THE NEXT MEETINGS:

Thursday, July 26th, 2012 CSD will provide refreshments
Thursday, Oct. 25th, 2012 JSD will provide refreshments
Thursday, Jan. 24th, 2013 Taycheedah will provide refreshments
Thursday, April 25th, 2013 TSD#1 will provide refreshments
Thursday, July 25th, 2013 CSD will provide refreshments
Thursday, Oct. 24th, 2013 JSD will provide refreshments

ADJOURNMENT:

Motion by Bob Giese, second by Dennis Thome, to adjourn at 5:48 p.m. Motion carried unanimously by voice vote.



Attest:__________________________________
Brenda A. Schneider
Town of Taycheedah Clerk




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