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Taycheedah Sanitary District No. 3-St. Peter Area Sanitary District
Wednesday, April 18 2012
TIME: 4:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 3/21/12 meeting.


Presentation:
Review of the District's insurance coverage, Mike Immel, Rural Mutual Insurance Company,


Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
2) Residential inspection plan.
3) Status of maintenance staff position.


Unfinished Business:
1) Discuss completing the remaining issues that pertain to the construction of the sewer collection system.
a. Wehner easement.
2) Discuss shared sewer capacity.
3) Discuss engineering firm transition.


New Business:
1) Discuss Taycheedah Sanitary District No. 1 projects.
2) Discuss the pro-rating of quarterly bills at time of sale.
3) Approval of bills.


Public comments and questions pertaining to District business.


Adjournment.


Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.


MINUTES

The Taycheedah Sanitary District No. 3-St. Peter Area Commission met on Wednesday, April 18th, 2012, at 4:00 p.m., at the Taycheedah Town Hall, for the purpose of conducting their April monthly meeting. Members present: President Bill Gius and Commissioners John Rickert and Mike Sabel; and Recording Secretary Brenda Schneider.

Call to order. President Gius called the meeting to order at 4:10 p.m.

Pledge of Allegiance. The Commission dispensed with the Pledge of Allegiance.

Approval of minutes. John Rickert motioned to approve the minutes of the 3/21/12 meeting, seconded by Bill Gius. Motion carried (2-0).

Presentation.
Review of the District's insurance coverage, Mike Immel, Rural Mutual Insurance Company. Mr. Immel was not able to attend.

Sewer System Maintenance Report.
1. Consideration and possible action regarding maintenance and operational issues. The lift stations at CTH WH, Schuster Lane and Shady Lane have noted significant increases in pump run times, per Bud Sabel's bi-weekly reports. It was noted that during the time noted, there was an 8" snowstorm and a couple of rain events. John Rickert and Bud will inspect the stations.
Mike Sabel arrived at this time.
Mike Sabel received a complaint regarding a large area of settling near the manhole in front of N8114 Glen Street. This area has been filled twice in the past. Mike inspected manholes in the area to verify that the dirt is not settling into the sewer. He will add more fill to the settled area.
The Commission voiced concern regarding the discovery of a clean-out at a residence in Ledgeview Springs not having a frost sleeve. The State Plumbing Code requires frost sleeves. There was also concern pertaining to the unknown number of clean outs without frost sleeves at other locations. Additional inspections will be needed.
2. Residential inspection plan by area and schedule. John Rickert and Bud Sabel will start doing home inspections in the spring.
3. Job description-maintenance staff. The Commission consensus was to pay $15 per hour, add phone accessibility and proof of vehicle insurance as requirements and to advertise the position.

Unfinished Business:
1. Discuss completing the remaining issues that pertain to the construction of the sewer collection system.
a. Wehner easement. The former District's legal counsel had the issue in process. Attorney Sharpe will no longer be able to see this matter to completion. Lud Wurtz, the District's new attorney, will need to complete the process.
2. Discuss shared sewer capacity. President Gius plans to study the history on the matter prior to meeting with Ron Cunzenheim. The Commission will schedule a workshop meeting with Mr. Cunzenheim at a later date.
3. Discuss engineering firm transition. President Gius will contact Gremmer & Associates regarding the transition.

New Business:
1. Discuss Taycheedah Sanitary District No. 1 projects. The Commission discussed TSD#1's plan to install a variable speed controller for the existing pumps. The project is estimated to cost $15,000.



April 18th, 2012 Taycheedah Sanitary District No. 3 2.
Monthly Meeting


2. Discuss the pro-rating of quarterly bills at time of sale. The District's Accountant has been periodically asked to submit pro-rate quarterly bills to the sale closing date. The consensus of the Commission was to not pro-rate quarterly bills. The owner at the time of billing will be responsible for the entire bill; therefore, sellers need to handle pro-rating the bill in their closing statement. Pro-rating on the closing statement is the method used in a high percentage of sales. The Commission was briefed that a sale occurred without the submittal of a title search. A pro-rated bill was requested and paid but the delinquent charges were not paid. The Accountant has traced the former owners to an address in Minnesota. Commission consensus was to not pursue legal action for the delinquent charges.
3. Approval of bills. Bill Gius moved to pay all bills as presented, (order nos. 31-38) totaling $4,736.44, seconded by John Rickert. Motion carried (3-0).
Bill Gius moved to authorize the following:
Transfer $3,800.00 from the Operations/User Charge Account to the regular checking account,
Transfer $54.93 from the Operations/User Charge Account to the Reserve for Replacement Account, and
Transfer $13,430.73 from the Debt Service Account to the Operations/User Charge Account in order to properly allocate delinquent user charges collected via property tax bills.
The motion was seconded by John Rickert. Motion carried (3-0).

Public Comment. None was presented.

Adjournment. Bill Gius moved to adjourn the meeting at 4:57 p.m., seconded by John Rickert. Motion carried (3-0).



Attest:_______________________________________
Brenda A. Schneider
District Recording Secretary




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