Monday, May 14 2012
TIME: 7:30 p.m.
LOCATION: at the Taycheedah Town Hall
Call to order.
Pledge of Allegiance.
Approval of meeting minutes.
Road Supervisor's Report.
Review financial reports.
Approval of town bills.
1. Discuss Fisherman's Cove.
2. Discuss Johnsburg Road reconstruction project.
1. Consideration and possible approval of a request to temporarily block certain town road intersections and to possibly close Carl Drive on June 27, 2012, the day of a bicycle race "Tour of America's Dairyland".
2. Consideration and possible final approval of Edge the Ledge Adventure Race to be held in Kiekhaefer Park on June 24, 2012.
3. Discuss renewal of fire protection contracts.
4. Discuss replacement plans for tractors.
5. Board of Appeals appointments.
6. Schedule Board of Review.
7. Certified Survey Maps.
Public comments and questions pertaining to town business
Brenda A. Schneider, Clerk
Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.
The Town Board of the Town of Taycheedah met on Monday, May 14th, 2012, at 7:30 p.m., at the Town Hall, for the purpose of conducting their May monthly meeting. Members present were Chairman Jerry Guelig, Supervisors John Abler, Jim Rosenthal II, Tim Simon and Mike Wirtz, and Clerk Brenda Schneider. Also present were Assessor Bill Huck and Constable Bill Gius. Absent was Treasurer Kathy Diederich.
Chairman Guelig called the meeting to order at 7:30 pm. The Pledge of Allegiance was recited.
Motion by Mike Wirtz, second by Jim Rosenthal, to approve the minutes of the 4/9/12 and 4/26/12 meetings. Motion carried (5-0).
Park & Rec Committee: None presented.
Road Maintenance Supervisor Report:
Report presented by Chairman Guelig. The Department has been working on general maintenance and shouldering.
Review the financial reports:
Treasurer Kathy Diederich dispersed the April financial reports prior to the meeting.
Approval of Town bills:
Motion by John Abler, second by Jerry Guelig, to approve the bills as presented (order nos. 248-293).
Motion carried (5-0).
#1 Discuss Fisherman's Cove. On March 9th, 2012, the Town Board approved the Resolution Authorizing Repair of Fisherman's Cove Building under the condition that the owner submits to the Town an Irrevocable Letter of Credit in the minimum amount of 125% of the costs to raze the building, as estimated by the Town. The Resolution defers action by the Town, as authorized by the Court, to raze the Fisherman's Cove for a period of no more than two years from the date of the Resolution. If the owner fails to raze or repair the building, the Town is authorized to draw on the letter of credit.
On April 9th, the Town Board established the amount of the Letter of Credit be a minimum of $28,000.
Horicon Bank submitted a Commitment Letter on behalf of Bryan Perl, Fisherman's Cove, in the amount of $28,000. The delay in submitting the Letter of Credit was caused by a need for guidance from the Town's attorney. It is expected that the Letter of Credit will be in-hand within a few days.
#2 Discuss Johnsburg Road reconstruction project. The culvert extension has been completed.
Chairman Guelig met with Tom Janke, County Highway Commissioner. Mr. Guelig was told that reconditioning a 20 foot roadway instead of reconstructing a 22 foot roadway would not jeopardized the Town's grant.
Mr. Janke did state that he would prefer the Town pave a 22 foot wide roadway.
The Clerk was instructed to advertise for bids for a 20 foot reconditioned roadway with 2 foot shoulders and a 22 foot reconstructed roadway with 1 foot shoulders.
#1 Consideration and possible approval of a request to temporarily block certain town road intersections and to possibly close Carl Drive on June 27, 2012, the day of a bicycle race "Tour America's Dairyland". William Koch, representing Midwest Cycling Series, was in attendance. This race, using the same route, was conducted in 2009. The race has been sponsored by the Milk Marketing Board since its inception. The Board expressed concerns that in the past the roadway was essentially impassable. It was noted that there will be more County Deputies controlling bike and vehicle traffic. All residents along the route will be notified in advance. They are required to have a medical provider for the race. The promoter will provide the Town with the primary and secondary medical contact information. The Town will also be named as an additional insured. Motion by Jerry Guelig, second by John abler, to approve the request. Motion carried (5-0).
May 14th, 2012 Town Board 2.
#2 Consideration and possible final approval of Edge the Ledge Adventure Race to be held in Kiekhaefer Park on June 24, 2012. Per Town policy, the Certificate of Insurance was received May 14th and an insurance company has contacted the Clerk regarding bond requirements. Dave Hornung was in attendance. He presented their parking plan. They expect to park 154 cars in the Scenic Overlook, the Town Hall parking lot and on the south shoulder of Kiekhaefer Parkway. They expect to park an additional 54 cars on the lawn west of the Town Hall. They will use this lawn area only if needed and will shuttle participants from the DO IT ALL parking lot and the Prairie Trail lot in the event of wet soil conditions. Their medical response is provided by Agnesian. It was noted that the Policy requires EMT standby on premise.
Motion by Jerry Guelig, second by Tim Simon, to give final approval for the event. Motion carried (5-0).
#3 Discuss renewal of fire protection contracts. The annual rates established by the contracts are not determined beyond 2012. The Town Board would like to meet with the Departments in July to begin negotiations. The Clerk will contact the Departments.
#4 Discuss replacement plans for tractors. Serwe Implement was purchased by Riesterer and Schnell; which requires re-bidding the John Deere bi-annual trade-in plan. Riesterer and Schnell quoted $11,232 and Ballweg quoted $15,100. The quotes were for informational purposes only due to the fact that John Deere is discontinuing the 7230 series tractor; therefore, a new tractor can no longer be ordered.
The Town will need to purchase front tires and rims for one of the tractors.
The Board will decide in the future if the Town will continue to trade-in the John Deere tractors on a bi-annual basis or develop a replacement plan.
Riesterer and Schnell also provided a quote of $19,733.75 after trade-in for a replacement of boomer. Further research will be done.
#5 Board of Appeals appointments. Chairman Guelig appointed the following residents to the Board of Appeals:
John Buechel reappointed term expires 2015
Erv Karls (1st alternate) reappointed term expires 2013
James Rosenthal II (2nd alternate) reappointed term expires 2013
#6 Schedule Board of Review. The 2012 Board of Review will meet on Monday, June 11th, at 7:15 pm. The Board of Review will meet and adjourn to future date yet to be determined; thereby allowing time for the Assessor to complete his work.
#7 Certified Survey Maps. A Certified Survey Map was submitted on behalf of R.A.M. Investments, LLC, creating Lot 1, consisting of .737 acres; Lot 2 consisting of .888 acres; and Lot 3, consisting of .800 acres, located in the fractional NE 1/4 of Section 31 and the NW 1/4 of Section 32. It was noted that the CSM splits the original Lot 4 of the Sandy Beach Business Park Addition No. 1. Motion by Jerry Guelig, second by Jim Rosenthal, to approve the CSM as presented. Motion carried (5-0).
A Certified Survey Map was submitted on behalf of Prairie Rock Farms, Inc., creating Lot 1, consisting of 5.0 acres; Lot 2, consisting of 2.078 acres; and Outlot 1, consisting of 1.174 acres. Motion by Jerry Guelig, second by Jim Rosenthal, to postpone approval pending further information. Motion carried (5-0).
Public Comments and Questions Pertaining to Town Business:
Josh Mand informed the Board that he has been notified by the Post Office that he does not have an acceptable mail receptacle. Chairman Guelig will see that it is repaired.
Ledge Road has consistent washouts.
Motion by Jerry Guelig, second by Mike Wirtz, to adjourn the meeting at 9:13 p.m. Motion carried (5-0).
Brenda A. Schneider
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