Monday, June 11 2012
TIME: 7:30 p.m.
LOCATION: at the Taycheedah Town Hall
Call to order.
Pledge of Allegiance.
Approval of meeting minutes.
Road Supervisor's Report.
Review financial reports.
Approval of town bills.
1. Discuss Fisherman's Cove.
2. Consideration and possible award of the Johnsburg Road reconditioning project.
3. Discuss Edge the Ledge Adventure Race to be held in Kiekhaefer Park on June 24, 2012.
4. Discuss renewal of the fire protection contracts.
1. Consideration and possible approval of Liquor and/or Beer License applications.
2. Discuss applicability of the Park Use Policy.
3. Discuss asphalt projects yet to be completed by the developers.
4. Discuss development of a driveway permit ordinance.
5. Discuss replacement plans for tractors.
6. Schedule Special Board Meetings regarding Working Lands Initiative.
7. Certified Survey Maps.
1. N8114 Glen Street-Nuisance issues.
Public comments and questions pertaining to town business
Brenda A. Schneider, Clerk
Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.
The Town Board of the Town of Taycheedah met on Monday, June 11th, 2012, at 7:30 p.m., at the Town Hall, for the purpose of conducting their June monthly meeting. Members present were Chairman Jerry Guelig, Supervisors John Abler, Jim Rosenthal II, and Tim Simon, Clerk Brenda Schneider and Treasurer Kathy Diederich. Also present were Assessor Bill Huck and Constable Bill Gius. Excused was Supervisor Mike Wirtz.
Call to order and Pledge of Allegiance:
Chairman Guelig called the meeting to order at 7:32 pm. The Pledge of Allegiance was recited.
Approval of Meeting Minutes:
Motion by Tim Simon, second by John Abler, to approve the minutes of the 5/14/12 meeting. Motion carried Motion carried (4-0-1 excused).
Clerk Brenda Schneider read aloud a statement of apology written by Mike Wirtz regarding his absence due to the meeting time conflicting with a critical incident debriefing being conducted in response to the recent car vs. motorcycles accident.
Park & Rec Committee: None presented.
Road Maintenance Supervisor Report:
None presented. Mike Sabel was also attending the critical incident debriefing.
Review the financial reports:
Treasurer Kathy Diederich reviewed the May financial reports.
Approval of Town bills:
Motion by Jerry Guelig, second by John Abler, to approve the bills as presented (order nos. 294-342).
Motion carried (4-0-1 excused).
#1 Discuss Fisherman's Cove. On March 9th, 2012, the Town Board approved the Resolution Authorizing Repair of Fisherman's Cove Building under the condition that the owner submits to the Town an Irrevocable Letter of Credit in the minimum amount of 125% of the costs to raze the building, as estimated by the Town. The Resolution defers action by the Town, as authorized by the Court, to raze the Fisherman's Cove for a period of no more than two years from the date of the Resolution. If the owner fails to raze or repair the building, the Town is authorized to draw on the letter of credit.
On April 9th, the Town Board established the amount of the Letter of Credit be a minimum of $28,000.
Horicon Bank submitted a Commitment Letter on behalf of Bryan Perl, Fisherman's Cove, in the amount of $28,000. The delay in submitting the Letter of Credit was caused by a need for guidance from the Town's attorney. It is expected that the Letter of Credit would be in-hand before the end of May.
The Town has yet to receive the Letter of Credit. Steve Leaman, Horicon Bank, provided an emailed status report. Mr. Leaman indicated that the Letter of Credit is still in process of being issued. He will forward the document as soon as it is finalized.
#2 Discuss Johnsburg Road reconstruction project. The culvert extension has been completed.
Chairman Guelig met with Tom Janke, County Highway Commissioner. Mr. Guelig was told that reconditioning a 20-foot roadway instead of reconstructing a 22-foot roadway would not jeopardized the Town's grant.
Mr. Janke did state that he would prefer the Town pave a 22-foot wide roadway.
It is still unknown what the Town of Calumet plans to do with their sections of the road or when they will have the work done.
The following bids were received for the Town of Taycheedah portions:
Fond du Lac County $88,096.50 for 22' wide road $81,969.00 for 20' wide road
Northeast Asphalt, Inc. $86,150.65 for 22' wide road $82,272.45 for 20' wide road
June 11th, 2012 Town Board 2.
It was noted that the LRIP Grant program stipulates that the Town may reject all competitive bids and enter into a contract with Fond du Lac County only if the amount of the lowest competitive bid exceeds the county's cost estimate by at least 10%. For this reason, the Town must eliminate the County's bid.
Motion by Jerry Guelig, second by John Abler, to award the project to Northeast Asphalt for a 22'-wide road with a one-foot shoulder, pending a decision by the Town of Calumet or September 1st, whichever occurs first. The width of the road will be determined by Calumet's decision if it is made by September 1st. If Calumet fails to make a decision by September 1st, Taycheedah will recondition the existing 20'-road width. Motion carried (3-0). Abstained-Tim Simon. Excused-Mike Wirtz.
#3 Discuss Edge the Ledge Adventure Race to be held in Kiekhaefer Park on June 24th, 2012. Per Town policy, the Certificate of Insurance was received May 14th. The policy further requires submission of a bond or cash deposit in the amount of $5,000. The promoter's insurance company communicated with Clerk Schneider several times in reference to the bond requirement. Attorney St. Peter advised that the bond needs to be a performance bond. The insurer indicated that the promoter is not contracted by the Town to perform any type of work; therefore, a performance bond is not an option. The insurer also indicated that there is no bond available to the promoter for the purpose intended by the Town. The insurer added that the promoter's general liability policy would cover damage to the Town's property. However, it is unknown how the Town would need to pursue filing a claim if needed. Chairman Guelig will contact the promoter's insurer.
#4 Discuss renewal of the fire protection contracts. Due to the June 5th Recall Election, the Clerk was not able to communicate with the fire departments regarding coordination of meetings. The Board tentatively planned to meet with Mt. Calvary Fire Dept on July 10th, at 7:00; and with Calumet Fire Dept on July 24th, at 7:00.
#1 Consideration and possible approval of liquor license applications.
Huck's Sunset, Inc. N7364 Winnebago Drive Class B Beer/Liquor
Motion by Tim Simon, second by Jim Rosenthal to approve as presented. Motion carried (4-0-1 excused).
JM Eiring, LLC W4809 Golf Course Drive Class B Beer/Liquor
Motion by John Abler, second by Tim Simon to approve as presented. Motion carried (4-0-1 excused).
Allen W Sabel W3727 CTH WH Class B Beer/Liquor
Motion by Tim Simon, second by John Abler, to approve as presented. Motion carried (4-0-1 excused).
Perl's Country Inn, LLC W3675 CTH WH Class B Beer/Liquor
Motion by Tim Simon, second by Jim Rosenthal, to approve as presented. Motion carried (4-0-1 excused).
Silica Pub, LLC N8545 CTH QQ Class B Beer/Liquor
Motion by John Abler, second by Tim Simon, to approve as presented. Motion carried (4-0-1 excused).
East Shore Conservation Club N7954 Tower Road Class B Beer
Motion by Jerry Guelig, second by John Abler, to approve as presented. Motion carried (4-0-1 excused).
Stageman Enterprises N8821 Blue Gill Drive Class B Beer
Motion by Jerry Guelig, second by John Abler, to approve as presented. Motion carried (4-0-1 excused).
Evelyn Defatte-Singh N7425 Winnebago Drive Class A Beer/Liquor
Applicant failed to describe the licensed premises. Motion by Jerry Guelig, second by Tim Simon, to approve as presented. Motion failed (2-2-1 excused). Nay-John Abler, Jim Rosenthal.
#2 Discuss applicability of the Park Use Policy. As stated in the Park Use Policy: It is the intent of the Town Board of the Town of Taycheedah ("Town") to require all individuals wishing to utilize any of the Town of Taycheedah parks for organized gatherings/events to abide by specific requirements. A question has arisen as to the Policy's applicability to the Fisherman's Road Boat Launch; which is used by others to conduct fishing tournaments. The Board will consider amending the Policy during their July meeting.
#3 Discuss asphalt projects yet to be completed by the developers. The following road projects are not yet complete:
*Hawk's Landing base repair, final coat, shouldering
*Raven View Estates both layers of asphalt, shouldering
*Rosenthal Court base repair, final coat, shouldering
*Sand Hill Ridge final coat, shouldering
*Sandy Beach Business Park both layers in some areas, final coat in others, shouldering, repair curb
June 11th, 2012 Town Board 3.
*Windward Estates final coat, shouldering
The 2010 estimate to complete all the projects was $647,000. The Town no longer holds any form of financial surety for any of the projects.
The Clerk was directed to contact the attorney to determine if the Town can place liens on the unsold lots.
#4 Discuss development of driveway permit ordinance. The matter was postponed to the July meeting.
#5 Discuss replacement plans for tractors. Serwe Implement was purchased by Riesterer and Schnell; which requires re-bidding the John Deere bi-annual trade-in plan.
The Board consensus was to wait until the new models are released before deciding if the Town will continue to trade-in the John Deere tractors on a bi-annual basis or develop a replacement plan.
Riesterer and Schnell also provided a quote of $19,733.75 after trade-in for a replacement of boomer. Further research will be done.
#6 Schedule Special Board Meetings regarding Working Lands Initiative. The Board will meet for a Special Meeting on June 26th, at 5:00.
#7 Certified Survey Maps. A Certified Survey Map was submitted on behalf of Prairie Rock Farms, Inc., creating Lot 1, consisting of 5.0 acres; Lot 2, consisting of 3.252 acres. Per Attorney St. Peter's opinion, Tim Simon motioned to approve the CSM contingent upon identifying Lot 2 as Outlot 2 and the addition of a disclaimer that Outlot 2 cannot be further developed, seconded by Jerry Guelig. Motion carried (4-0-1 excused).
#1 N8114 Glen Street-Nuisance issues. Chairman Guelig visited the owner a week ago and will re-visit him within the next week.
Public Comments and Questions Pertaining to Town Business:
The Board heard questions and comments regarding personnel issues, Waste Management's recent tire pick-up, and Josh Mand questioned the status of the repair to his mailbox.
Rep. Jeremy Theisfeldt spoke about Governor Walker's upcoming Beer and Brat Summit and the possibility of a special session to address recall legislation and possibly to revisit the mining bill.
Motion by Jerry Guelig, second by Jim Rosenthal, to adjourn the meeting at 8:57 p.m. Motion carried (4-0-1 excused).
Brenda A. Schneider
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