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Calumet San. Dist., Town of Fond du Lac San. Dist. #2, Johnsburg San. Dist., Taycheedah San. Dist. #1, Taycheedah San. Dist. #3 and Taycheedah Town Bo
Thursday, July 26 2012
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Business Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

Call to order.
Roll call of participating members.
Approval of the minutes of the April 26th, 2012 meeting.
Winnebago Drive reconstruction project:
o Status of utility pole locations.
o Shared O&M related expenses.
Shared sewer repair issues.
Operation & Maintenance Agreements:
o Review bills:
 1st quarter, 2012.
 2nd quarter, 2012.
Town of Fond du Lac Sanitary District #2.
Clearwater inspections.
Sewer User Ordinance compatibility.
OSG Executive Committee report.
Public comment.
Adjournment.



Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

A meeting of representatives of the Commissions of the Calumet Sanitary District, Fond du Lac Sanitary District No. 2, Johnsburg Sanitary District, Taycheedah Sanitary District No. 1, and the Taycheedah Town Board was conducted on Thursday, July 26th, 2012, at 5:00 p.m., at the Taycheedah Town Hall.

Members present were:
Calumet Sanitary District (CSD): President Dick Wehner and Commissioner Alice Lemke. Absent: Commissioner Dave Burg.
Fond du Lac Sanitary District No. 2 (FdL#2): Commissioner Bob Giese. Absent: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): Commissioner Ken Schneider. Absent: President Franz Schmitz and Commissioner Dennis Lefeber.
Taycheedah Town Board: Absent: Chairman Jerry Guelig and Supervisors Tim Simon, Jim Rosenthal, John Abler and Mike Wirtz.
Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett and Commissioner Dennis Thome. Absent: Jim Voight.
Taycheedah Sanitary District No. 3: Commissioner John Rickert. Absent: President Bill Gius and Commissioner Mike Sabel.

Also present: Kathy Diederich, Schenck Business Solutions and Town of Taycheedah Treasurer; Brenda Schneider, Taycheedah Town Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3; and Joe Huffman, East Central Wisconsin Regional Planning Commission.

The meeting was called to order at 5:10 p.m.

APPROVAL OF MINUTES OF THE LAST MEETING:

Motion by John Rickert, second by Dennis Thome, to approve the minutes of the April 26th, 2012 meeting. Motion carried unanimously by voice vote.


FOND DU LAC 2030 SEWER SERVICE AREA PLAN UPDATE:

Joe Huffman explained the sewer service area (SSA) amendment process. The SSA for the City of Fond du Lac treatment facility is beginning a routine review and amendment. Each district needs to evaluate their current SSA to determine if there is a need to modify the current boundaries. Mr. Huffman will develop population estimates for each district. Maps and other information will also be shared with the districts and input will be taken. Joe will compile a questionnaire to aid in the population estimates.


TOWN OF FOND DU LAC SANITARY DSITRICT #2:

Bill Giese reported that they have yet to receive a final invoice from the State for manhole adjustments along Winnebago Drive. Once the final bill is received, the Commission intends to reduce the payment by the costs they incurred for televising and cleaning.

Ken Schneider and Bob Giese departed at this time.


July 26th, 2012 Joint Sanitary District 2.


WINNEBAGO DRIVE PROJECT:

Status of Utility Pole Locations
Alliant plans to re-locate the poles on a yet to be announce date.


OTHER SHARED SEWER REPAIR ISSUES:

TSD#1 has consulted with Ron Cunzenheim and Energenics regarding variable frequency motors. The purpose of the motors is to reduce the rpms and cycling periods. The existing pumps are cycling too frequently and pumping too fast. Thome Electric has estimated $4,000 for the necessary modifications to the station and the estimate for the motors, installation and control panel modifications is $26,600. The costs will be shared via the operation and maintenance bills. The new motors are expected to meet the service needs of more than 100 additional homes; which are not expected to be seen for several years due to the economy.


OPERATIONS & MAINTENANCE AGREEMENTS:

Taycheedah Sanitary District #1 is in the process of installing meters at the Gladstone and Brookhaven lift stations at their expense. The meters are expected to be operational in early August. O&M Agreements may need to be modified.

Quarterly billings:

TSD#3's Sept 30, 2011 bill needs to be re-calculated due to the Linden Beach Road force main repair.

Andy Karls' and Dan Weber's time logs were reviewed for the 2011 4th quarter, 2012 1st and 2nd quarter.

The bill for Cty. UU submitted to TSD#3 is still outstanding. The bill will not be re-sent. TSD#3 needs to review Ron Cunzenheim's written reasoning. The bill is not disputable.

TSD#3 was informed that treatment for Ledge Road non-metered flows have not been billed.


SEWER USER ORDINANCE COMPATIBILITY:

It was suggested that the districts design an ordinance that would be compatible and consistent from Calumet to TSD#1, and possibly beyond. The ordinance would address uniform home/sump pump inspections, uniform televising schedules and uniform maintenance plans. The City also created some new ordinance requirements that could be incorporated.

A sub-committee comprised of the president of each district was authorized for the purpose of comparing ordinances and to report their findings to the group. The sub-committee has yet to meet.

There was brief discussion regarding the need for this project. Consensus was to discontinue this project at this time.


CLEARWATER INSPECTIONS:

CSD inspected their entire district a few years ago. They are thinking about starting inspections again.

TSD#1 began inspections this year. To date, 150 have been completed. They plan to inspect 25% of the estimated 660 homes this year. A few violations were found that need follow-up.
July 26th, 2012 Joint Sanitary District 3.


TSD#3 has completed 17 inspections with violations found at seven of them.


OSG EXECUTIVE COMMITTEE REPORT:

The Annual Meeting of the OSG membership is scheduled for September 19th.


PUBLIC COMMENT:

None presented.


SCHEDULE THE NEXT MEETINGS:

Thursday, Oct. 25th, 2012 JSD will provide refreshments
Thursday, Jan. 24th, 2013 Taycheedah will provide refreshments
Thursday, April 25th, 2013 TSD#1 will provide refreshments
Thursday, July 25th, 2013 CSD will provide refreshments
Thursday, Oct. 24th, 2013 JSD will provide refreshments

ADJOURNMENT:

Motion by Mike Nett, second by John Rickert, to adjourn at 6:55 p.m. Motion carried unanimously by voice vote.



Attest:__________________________________
Brenda A. Schneider
Town of Taycheedah Clerk




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