Monday, August 13 2012
TIME: 7:30 p.m.
LOCATION: at the Taycheedah Town Hall
Call to order.
Pledge of Allegiance.
Approval of meeting minutes.
Road Supervisor's Report.
Review financial reports.
Approval of town bills.
1. Discuss Fisherman's Cove.
2. Discuss the Johnsburg Road asphalt project.
3. Discuss ditch remediation in the Ashberry Drive/Deadwood Point area.
1. Consideration and possible approval of a Street Use Permit Application submitted by Jason Eiring, Three Sheets, to close Golf Course Drive from Winnebago Street to the cul de sac on August 19, 2012, for 1-year anniversary party.
2. Consideration and possible approval of an amendment to the Class B Liquor/Beer License held by Jason Eiring, Three Sheets, to expand the premise to include the parking lot and Golf Course Drive cul de sac on August 19, 2012.
3. Discuss environmental report received from Karen Nett regarding a noise conditions at her property.
4. Consideration and possible amendment to the Town of Taycheedah Park Use Policy. The amendment would limit the Policy's applicability to Kiekhaefer Park and the Scenic Overlook.
5. Consideration and possible approval of Amendment #2 to the Fire Protection Agreement with the Town of Calumet Volunteer Fire Dept. The amendment establish the rate for services during 2013.
6. Consideration and possible approval of an Agreement with Community Planning & Consulting, LLC, to Revise the Town of Taycheedah Subdivision Ordinance to Incorporate Comprehensive Plan Recommendations.
7. Consideration and possible acceptance of a proposal submitted by Bowmar Appraisal, Inc., for the conversion of assessment records to electronic format as mandated by the Wisconsin Dept. of Revenue.
8. Discuss development of a right-of-way permit ordinance.
9. Discuss amending the Comprehensive Plan to allow for condo development of the golf course property.
10. Discuss equipment replacement.
11. Certified Survey Maps.
Public comments and questions pertaining to town business
Brenda A. Schneider, Clerk
Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.
The Town Board of the Town of Taycheedah met on Monday, August 13th, 2012, at 7:30 p.m., at the Town Hall, for the purpose of conducting their August monthly meeting. Members present were Chairman Jerry Guelig, Supervisors John Abler, Jim Rosenthal II, Tim Simon and Mike Wirtz, Clerk Brenda Schneider and Treasurer Kathy Diederich. Also present were Assessor Bill Huck and Constable Bill Gius.
Call to order and Pledge of Allegiance:
Chairman Guelig called the meeting to order at 7:32 pm. The Pledge of Allegiance was recited.
Approval of Meeting Minutes:
Motion by Mike Wirtz, second by John Abler, to approve the minutes of the 7/9/12 workshop meeting, the 7/9/12 monthly meeting, the 7/10/12 special meeting and the 7/24/12 special meeting. Motion carried (5-0).
Park & Rec Committee: None presented.
Road Maintenance Supervisor Report:
None presented. Mike Sabel was excused from the meeting.
Review the financial reports:
The June and July financial reports were presented by Treasurer Kathy Diederich.
Approval of Town bills:
Motion by Jerry Guelig, second by Tim Simon, to approve the bills as presented (order nos. 383-450).
Motion carried (5-0).
#1 Discuss Fisherman's Cove. On March 9th, 2012, the Town Board approved the Resolution Authorizing Repair of Fisherman's Cove Building, under the condition that the owner submits to the Town an Irrevocable Letter of Credit in the minimum amount of 125% of the costs to raze the building, as estimated by the Town. The Resolution defers action by the Town, as authorized by the Court, to raze the Fisherman's Cove for a period of no more than two years from the date of the Resolution. If the owner fails to raze or repair the building, the Town is authorized to draw on the letter of credit.
On April 9th, the Town Board established the amount of the Letter of Credit be a minimum of $28,000.
Horicon Bank submitted a Commitment Letter on behalf of Bryan Perl, Fisherman's Cove, in the amount of $28,000. The delays in submitting the Letter of Credit were caused by a need for guidance from the Town's attorney and due to the fact that Bryan Perl needed to re-instate his corporation with the State.
The Town received the Letter of Credit on August 8th. Motion by Tim Simon, second by Jerry Guelig to accept the Letter of Credit without legal counsel review. Motion carried (4-1). Nay-Mike Wirtz.
#2 Discuss the Johnsburg Road asphalt project. The re-surfacing of the road from Hwy 151 to W3350 Johnsburg Road is joint project with the Town of Calumet that has been in the planning stages for four years. Each of the towns was awarded a 50% matching grant not to exceed $44,519.50. The project has been postponed for several years due to various reasons. The cost of the project has increased yearly.
The Town of Taycheedah has completed the culvert extension.
The two towns disagree as to whether or not to widen the road to 22 feet.
The following bids were received for the Town of Taycheedah portions:
Fond du Lac County $88,096.50 for 22' wide road $81,969.00 for 20' wide road
Northeast Asphalt, Inc. $86,150.65 for 22' wide road $82,272.45 for 20' wide road
It was noted that the LRIP Grant program stipulates that the Town may reject all competitive bids and enter into a contract with the County only if the amount of the lowest competitive bid exceeds the county's cost estimate by at least 10%. For this reason, the Town must rejected the County's bid. On June 11th, 2012, the Town Board formally awarded the project to Northeast Asphalt for a 22'-wide road with a one-foot shoulder, pending a decision by the Town of Calumet or September 1st, whichever occurs first.
August 13th, 2012 Town Board 2.
The width of the road will be determined by Calumet's decision if it is made by September 1st. If Calumet fails to make a decision by September 1st, Taycheedah will recondition the existing 20'road width.
It was reported that the Town of Calumet has decided to reduce their project to only their section between the two Taycheedah sections due to costs. Calumet is re-bidding this section only.
Motion by John Abler, second by Jim Rosenthal, to reconstruct a 22' wide roadway at the west section just off of Hwy. 151 and to recondition the east section at a 20' wide roadway, with work to be done after September 1. Motion carried (4-1). Nay-Tim Simon.
#3 Discuss ditch remediation in the Ashberry Avenue/Deadwood Point Road area. Tim Simon reported that there is 5" of water in the bottom of the culvert; therefore, clearing the drainage ditch would only lower the pond by 5". Mike Sabel will laser shoot the water elevations in the pond and in the Lake.
#1 Consideration and possible approval of a Street Use Permit Application submitted by Jason Eiring, Three Sheets, to close Golf Course Drive from Winnebago Street to the cul de sac on August 17th, 2012, for a 1-year anniversary party. Motion by John Abler, second by Mike Wirtz, to approve the street closing with the condition that an access lane be provided for the residence and the telephone company building located along the cul de sac. Motion carried (5-0).
#2 Consideration and possible approval of an amendment to the Class B Liquor/Beer License held by Jason Eiring, Three Sheets, to expand the premise to include the parking lot and Golf Course Drive cul de sac on August 17, 2012. Motion by John Abler, second by Jerry Guelig, to approve the temporary modification to Three Sheet's liquor license for 8/17/12. Motion carried (5-0).
#3 Discuss environmental report received from Karen Nett regarding noise conditions at her property. Karen Nett, residing at N8109 CTH QQ, hired Scott R Riedel & Associates, Ltd., to perform an environmental study of the sound created by the exhaust fan at Perl's Country Inn. The study determined overall dBa levels of 60.1-60.4 at a distance of 108.5 feet from the source. The Town's ordinance limit is 75 dBa. The sound engineer recommends to Town modify the ordinance to establish day and night limits consistent with City of Milwaukee ordinance.
Ms. Nett reported that Bryan Perl is willing install the recommended noise barrier if she pays for it.
Ms. Nett requests the Town Board modify their ordinance to be consistent with the City of Milwaukee's (55 dBa daytime/45 dBa nighttime) or the Town of Fond du Lac's (55 dBa daytime/50 dBa nighttime). It is unknown at this time if Perl's exhaust fan would be grandfathered if the Town changed the ordinance.
Chairman Guelig will talk to Bryan Perl.
#4 Consideration and possible amendment to the Town of Taycheedah Park Use Policy. The amendment would limit the Policy's applicability to Kiekhaefer Park and the Scenic Overlook. Motion by Jerry Guelig, second by Mike Wirtz, to revise the Policy to be applicable to Kiekhaefer Park and the Scenic Overlook and to the eliminate condition #3 requiring a bond or cash deposit. Motion carried (5-0).
#5 Consideration and possible approval of Amendment #2 to the Fire Protection Agreement with the Town of Calumet Volunteer Fire Dept. The amendment establishes the rate for services during 2013. The Town Board and representatives of the Fire Dept met on July 24th. The Fire Dept offered to amend the Agreement for one year at the 2012 rate of $88,234.56, citing no need for additional funds due to prior-year carryover and anticipated 2012 carry-over. Chairman Guelig informed the Board that he received a call from Bruce Peterson, Town of Calumet Chairman, just prior to this meeting. Peterson insists that the Town of Taycheedah enter into a 3-year Agreement with a 3% increase each year. It was noted that Bruce Peterson and the Calumet Clerk were sent the same letter proposing the 7/24 meeting; however, the Calumet Town Board was not in attendance. Motion by Tim Simon, second by Jim Rosenthal, to approve Amendment #2 as presented and to forward the Amendment to the Fire Department for their signatures. Motion carried (5-0).
#6 Consideration and possible approval of an Agreement with Community Planning & Consulting, LLC, to Revise the Town of Taycheedah Subdivision Ordinance to Incorporate Comprehensive Plan Recommendations. Motion by Jim Rosenthal, second by Mike Wirtz, to accept the Agreement as presented. Motion carried (5-0).
August 13th, 2012 Town Board 3.
#7 Consideration and possible acceptance of a proposal submitted by Bowmar Appraisal, Inc., for the conversion of assessment records to electronic format as mandated by the Wisconsin Dept. of Revenue. The Board will advertise for bids.
#8 Discuss development of a right-of-way permit ordinance. Mike Sabel, Road Maintenance Supervisor, sees a need for a permit. He noted that utility companies have been doing a poor job of restoration. Staff will research sample ordinances.
#9 Discuss amending the Comprehensive Plan to allow for condo development of the golf course property. A prospective buyer has enquired about the possibility of subdividing the golf course into a condo development. The Comprehensive Plan Future Land Use Map indicates the land would remain recreational. The Town Board would need to support and pursue a formal revision to the Comp Plan in order to approve a rezoning to any form of residential. The consensus of the Board was to not proceed with an amendment to the Plan.
#10 Discuss equipment replacements. The boomer is in need of replacement. Staff advises that the tractor needs to be a minimum of 50 hsp. The Board will research John Deere, Kaboda and Coyote models.
#11 Certified Survey Maps. A Certified Survey Map was submitted on behalf of Cheryl Bartelt Earley & David A Earley, creating Lot 1, consisting of 8.80 acres; and Lot 2, consisting of 6.12 acres, located in Section 20. Motion by Jerry Guelig, seconded by Mike Wirtz, to approve the CSM as presented. Motion carried (5-0).
A Certified Survey Map was submitted on behalf of Karen M, Laure W, Rodger J, Jeffrey A and Tina Braun, creating Lot 1, consisting of 35.84 acres; and Lot 2, consisting of 8.43 acres, located in Section 29. Motion by Mike Wirtz, second by Jerry Guelig, to approve the CSM as presented. Motion carried (5-0).
Public Comments and Questions Pertaining to Town Business:
Motion by Jerry Guelig, second by John Abler, to adjourn the meeting at 9:05 p.m. Motion carried (5-0).
Brenda A. Schneider
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